Senior Executive Assistant

Xponential Fitness Llc

Irvine, CA

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JOB DETAILS

SALARY

$105,000–$120,000 Per Year

SKILLS

Administrative Management, Administrative Skills, Billing, Calendar Management, Cellular Telephone, Channel Support, Communication Skills, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Reports, Fitness, Follow Through, Head of Finance, Identify Issues, Incentive Programs, International Health, Leadership, Legal Support Skills, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Support, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Project Management Software, Reimbursement, Retail, Team Player, Time Management, Travel Planning, United States Department of Energy (DOE), Willing to Travel, Writing Skills

LOCATION

Irvine, CA

POSTED

Today

Senior Executive Assistant

Location: Irvine, CA (Hybrid)
Supports: Multiple Executive Leadership Team members currently including the Chief Administrative & Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International (support assignments may evolve based on business needs)

Compensation Range: $105,000 - $120,000 DOE

Annual Incentive Plan Bonus Target: 10%

Exempt Status: Exempt

Who We Are:

Xponential Fitness, LLC (NYSE: XPOF) is a leading global franchisor of health and wellness brands. Through its mission to make boutique health and wellness experiences accessible to everyone, the Company operates a diversified platform of five brands spanning across verticals including Pilates, barre, stretching, strength-training, and yoga. In partnership with its franchisees, Xponential brands offer energetic, accessible, and personalized workout experiences led by highly qualified instructors in studio locations across 49 U.S. states, Puerto Rico, and 30 countries globally. Xponential's portfolio of brands includes Club Pilates, the largest Pilates brand in the United States; StretchLab, a concept offering one-on-one and group stretching services; YogaSix, one of the largest franchised yoga brands in the United States; Pure Barre, a total body workout that uses the ballet barre to perform small isometric movements, and one of the largest Barre brand in the United States; and BFT, a functional training and strength-based program.
Position Summary

Xponential Fitness is seeking a highly proactive, resourceful, and polished Senior Executive Assistant to provide dedicated support to multiple members of the Executive Leadership Team. This role currently supports the Chief Administrative & Legal Officer, Chief Financial Officer, Chief Information Officer, and President, International, with flexibility for support assignments to evolve as organizational needs change.

This is a dynamic shared-support role requiring someone who can seamlessly manage competing priorities across multiple senior executives, anticipate needs, exercise sound judgment, and operate with a high degree of professionalism and discretion in a fast-paced environment.

The ideal candidate operates as a trusted partner, not simply an administrator, helping executives stay organized, prepared, and focused while driving efficiency and follow-through.
Key Responsibilities
Executive Support

Provide high-level administrative support to multiple senior executives, including complex calendar management, inbox management, scheduling, and prioritization of competing demands
Coordinate meetings across multiple executive schedules, resolving conflicts and adjusting priorities proactively
Manage domestic and international travel arrangements, itineraries, logistics, and expense reporting
Prepare, edit, and format presentations, correspondence, agendas, reports, and meeting materials
Support preparation and coordination of confidential materials for leadership, board, and other executive-level meetings as needed
Support meeting preparation and follow-up, including materials coordination, notes, and action item tracking as needed
Process expenses, invoices, and other administrative workflows accurately and timely
Anticipate executive needs, identify issues before they arise, and proactively solve problems to improve efficiency and effectiveness
Serve as a trusted partner to support executives, demonstrating responsiveness, discretion, and strong follow-through

Operational and Team Support

Provide occasional administrative support to broader functional teams as capacity permits
Assist with special projects and ad hoc business needs across supported functions
Partner with other Executive Assistants to ensure seamless executive office coverage
Provide periodic reception desk coverage during breaks or scheduled coverage needs, in partnership with the executive support team

Culture and Employee Experience Support

Support employee engagement activities and culture initiatives as needed
Contribute to a collaborative, service-oriented office environment

Qualifications

7+ years of experience supporting senior executives, preferably including C-suite leaders, in a complex, fast-paced environment
Demonstrated success supporting multiple executives simultaneously and managing competing priorities
Exceptional organizational skills, attention to detail, and follow-through
Proven ability to handle highly confidential and sensitive information with discretion
Strong judgment, professionalism, and proactive problem-solving skills
Excellent written and verbal communication skills

Technical Skills

Advanced proficiency in Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides
Proficiency in Microsoft Office, including Outlook, Excel, Word, and PowerPoint
Experience with expense management and travel booking platforms preferred
Experience using project management or collaboration tools such as monday.com preferred, but not required
Comfort learning and leveraging new technologies to improve efficiency and organization

Success Profile

The ideal candidate is:

Anticipatory, not reactive
Highly organized and detail oriented
Skilled at balancing multiple executives and competing priorities
Calm under pressure and adaptable
Service-minded with strong executive presence
Trustworthy, discreet, and resourceful

Benefits:

Competitive Salary ($105,000 - $120,000) depending on experience
Comprehensive Medical, Dental and Vision benefits
Opportunities for additional bonuses
Cell Phone Allowance
401k plan with 4% company match
Complimentary corporate memberships to XPLUS and XPASS
Discounts up to 30% on retail brand merchandise
On Campus Amenities: Reborn Coffee Shop, Hangar 24, Mini Putting Green, Basketball Court, Bird Sanctuary, Car Washing Services (M/W), Dry Cleaning Services

Xponential Fitness LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.

Pay Range: $105,000 - $120,000 per year

About the Company

Xponential Fitness Llc

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