Senior Executive Assistant

Location: Deaconess Memorial Medical Center - Jasper, Indiana

Department: Administration

Shift: Full time, day shift (40 hours per week)

Benefits

We pride ourselves on retaining our top talent by offering work environments that support professional development and personal success. In addition to our robust healthcare and retirement plans, we offer:

• Tuition reimbursement
• Payactiv- earned wage benefit- work today get paid tomorrow
• Career advancement opportunities
• Competitive pay, shift and weekend incentives, yearly opportunities for pay increases and bonuses

Job Description

• Prepares reports, memos, letters, agendas, meeting minutes and other documents using relevant computer software.
• Greets visitors and assists them as appropriate.
• Coordinates communications including taking calls, responding to email and interfacing with visitors.
• Manages travel itineraries including making travel and hotel reservations. Compiles necessary travel expenditure documentation for reimbursement.
• Schedules and coordinates meetings and appointments, and maintains accurate calendar.
• Opens, sorts, and distributes mail.
• Uses the automated travel and expense system to process reimbursement requests.
• Maintains an organized filing system of paper and electronic documents.
• Routinely uses ADP for time keeping.
• Participates in special projects.
• Demonstrates and sustains a level of professionalism and strict adherence to confidentiality.
• Transcribes, prepares and distributes minutes as directed

Education Qualifications

• High School Diploma or General Education Degree (GED) with business background plus education equivalent to two years college or business school.

Experience Qualifications

• Minimum of three years relevant experience in executive assistant position