Working at Purolator International is more than a job. Its an opportunity to be part of a winning team and to contribute to the success of our growing company. Purolator International is a leading U.S. based supply chain logistics solutions provider specializing in the air and ground forwarding of express, freight and parcel shipments, customs brokerage, and fulfillment and delivery services to, from and within North America. We are a subsidiary of Purolator Inc., Canada's largest leading integrated freight, package, and logistics solutions provider. You can learn more about us on YouTube and LinkedIn.
When we say we're the best, we're not just tooting our own horn. We're incredibly proud of the many awards we've won for shipping to, from, and within Canada.
Purolator International provides a "Best in Class" Total Rewards package to employees and their families.
We also offer social responsibility initiatives covering a wide range of business aspects and employee relationships such as supporting local communities, educating, and empowering workers, promoting gender equality and minorities, reducing our footprint, etc.
Overview
We are seeking a highly experienced and proactive Senior Executive Assistant to support C-suite leadership, including direct support to a senior executive, along with senior IT leadership and international stakeholders. This role plays a critical part in enabling executive effectiveness by managing priorities, driving organization, and elevating the quality and efficiency of key deliverables and engagements.
This is a high-impact role requiring strong judgment, presence, and the ability to operate with discretion in a fast-paced, highly collaborative environment.
Work Schedule: Hybrid (in-office Tuesday-Thursday; remote Monday and Friday)
What Youll Do
Executive & Strategic Support
Provide proactive, high-level administrative support to C-suite leadership, anticipating needs and managing competing priorities
Analyze incoming communications, streamline information flow, and ensure executives are equipped for effective decision-making
Draft, prepare, and coordinate executive-level communications, reports, and briefing materials
Act as a trusted partner, helping to manage priorities, follow-ups, and key deliverables
Presentation & Meeting Excellence
Lead development and coordination of executive presentations (PowerPoint), in partnership with Communications, to ensure polished and high-impact materials
Support preparation for key forums (i.e. Connection Sessions, MBRs) with the goal of reducing executive prep time
Prepare agendas, coordinate logistics, and manage end-to-end execution for meetings and events
Project & Operational Coordination
Manage projects and administrative processes on behalf of executives, ensuring deadlines and priorities are met
Coordinate across departments and global stakeholders to facilitate alignment and execution
Build strong relationships to manage calendars, travel, and executive commitments seamlessly
Administrative & Business Operations Support
Manage complex calendars, travel arrangements, and scheduling across multiple time zones
Support expense processing, invoice approvals, and general business operations needs
Handle confidential information with the highest level of discretion and professionalism
Ensure smooth day-to-day operations for executive offices and interactions with internal and external stakeholders
Role Scope & Expectations
What Success Looks Like
We are looking for a candidate who brings:
Qualifications
5-7+ years of progressive administrative experience, including senior-level executive support
Experience supporting senior leaders or executive teams in a corporate environment
Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams)
Strong organizational, communication, and project coordination skills
Ability to manage confidential information with discretion
Why Join Us
This role offers the opportunity to work closely with senior leadership and make a meaningful impact on how the organization operates at the highest levels. You'll play a key role in enhancing executive effectiveness, driving efficiency, and supporting critical initiatives across the business.
The base pay range for this role is $53,000 - $75,000. Pay within this range varies by work location and may alsodepend on various factors such as job-related knowledge, and relevant skills and experience.
Purolator International values diverse perspective and life experiences. Purolator International encourages candidates of all backgrounds to apply, including people of color, immigrants, refugees, women, people who identify as LGBTQ, people with disabilities, veterans, and those with diverse life experiences.
Candidates applying will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you require an accommodation during the recruitment process, we will work with you to meet your needs.
Purolator International participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program www.e-verify.gov.
Any offer of employment is contingent upon the results of the Company's lawful preemployment checks, which may include background and reference checks, in compliance with applicable federal, state and local law.