Senior Executive Assistant

Summary:

• Full-time role

Responsibilities:

• Directly supports a C15 level manager and generally supports an entire department
• Manages day-to-day calendar(s) of senior management; arranges meetings and secures meeting rooms
• Arranges conferences, meetings, and events as required by the Unit; establishes priorities on behalf of manager or team
• Coordinates travel arrangements; prepares and distributes schedules/agendas for travel
• Assists team members with documentation related to overseas travel Visa, ticketing, hotel, airport transfers, foreign exchange, ground transportation, and expense reports
• Handles incoming calls; responds to inquiries
• Orders supplies and processes invoices through Procure to Pay system
• Processes and follows up on Virtual Requests
• Prepares and reviews materials and correspondence for meetings
• Maintains and updates files/records, produces reports, and various correspondence
• Handles sensitive materials; maintains appropriate levels of confidentiality
• Performs other duties and functions as assigned
• Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the company's reputation and safeguarding the company, its clients, and assets, by driving compliance with applicable laws, rules, and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing, and reporting control issues with transparency.

Requirements:

• Previous office administration experience preferably within a large and complex financial services or similar organization
• Self-motivated and detail-oriented
• Consistently demonstrates clear and concise written and verbal communication skills
• Proficient in Microsoft Office

Education:

• Bachelor's/University degree or equivalent experience