ADP, Calendar Management, Computer Software, Documentation, Executive Assistant Skills , Hotel Reservation, Mail Processing, Meeting Minutes, Organizational Skills, Reimbursement, Reporting Skills, Telephone Skills, Travel Planning, Willing to Travel
Job Description
- Prepares reports, memos, letters, agendas, meeting minutes and other documents using relevant computer software.
- Greets visitors and assists them as appropriate.
- Coordinates communications including taking calls, responding to email and interfacing with visitors.
- Manages travel itineraries including making travel and hotel reservations. Compiles necessary travel expenditure documentation for reimbursement.
- Schedules and coordinates meetings and appointments, and maintains accurate calendar.
- Opens, sorts, and distributes mail.
- Uses the automated travel and expense system to process reimbursement requests.
- Maintains an organized filing system of paper and electronic documents.
- Routinely uses ADP for time keeping.
- Participates in special projects.
- Demonstrates and sustains a level of professionalism and strict adherence to confidentiality.
- Transcribes, prepares and distributes minutes as directed
Education Qualifications
- High School Diploma or General Education Degree (GED) with business background plus education equivalent to two years college or business school.
Experience Qualifications
- Minimum of three years' relevant experience in executive assistant position