Senior Executive Assistant

Senior Executive Assistant to a CEO

Northbrook, IL | In-Person

A CEO/Founder is seeking a polished, highly organized, and exceptionally service-oriented Senior Executive Assistant to provide comprehensive business and personal support in a fast-paced, high-expectation environment.

This is a hands-on, in-person role for a professional who takes pride in anticipating needs, maintaining order, and handling every detail with discretion, warmth, and precision. The position includes traditional EA responsibilities such as calendar and travel management, meeting preparation, note-taking, and correspondence support, along with personal and family logistics, hospitality, and day-to-day coordination that keeps the executive’s life and office running seamlessly.

There is a second, more junior EA that will assist you in supporting the CEO.

Key Responsibilities

• Manage the CEO/Founder’s complex business and personal calendars including reminders and task lists.
• Conduct a daily priority check-in to align schedules and key action items
• Prepare, print, and organize meeting materials and daily documents
• Attend meetings, take notes, and track follow-up
• Provide polished in-office support and meeting hospitality
• Monitor email, flag priorities, and support timely follow-through
• Coordinate domestic and international travel
• Assist with expenses, insurance coordination, and advisor communication
• Coordinate small events, special projects, and vendor logistics
• Maintain impeccable filing systems, digital and paper
• Serve as a trusted liaison with discretion and professionalism
• Handle shifting priorities and last-minute requests with calm, sound judgment
• Coordinate with a second EA to divide tasks and ensure complete coverage for the CEO.

Qualifications

• 7-10+ years of experience as a Senior Executive Assistant, Executive Personal Assistant, or similar high-level support role for a CEO, founder, principal, or other senior executive.
• Proven success supporting a fast-moving executive with both business and personal matters while maintaining exceptional judgment and discretion.
• Strong organizational skills and meticulous attention to detail, with the ability to keep multiple calendars, deadlines, and priorities aligned.
• Excellent written and verbal communication skills, including polished email management, follow-up, and note-taking.
• Comfort working in a highly hands-on, in-person environment with a traditional service mindset and no task too small attitude.
• Proficiency with Microsoft Office Suite, Outlook, Teams, Zoom, Apple/PC and reminders/task tools.
• Ability to anticipate needs, stay calm under pressure, and adapt quickly to changing priorities and personalities.
• High degree of professionalism, reliability, loyalty, and commitment to confidentiality.
• Valid driver’s license and reliable transportation.
• Candidates with an easy commute to Northbrook strongly preferred.

Schedule

• Monday to Friday, 8:30 am to 7:00 pm with some later evenings
• This is a fully in-person role requiring daily on-site support
• Flexibility to offer some assistance after hours and on some weekends is important
• Occasional flexibility may be needed for urgent matters or schedule changes

Compensation & Benefits

• $145,000–$155,000 base salary, commensurate with experience
• Annual discretionary bonus
• Comprehensive benefits package; we will discuss this with qualified candidates

For consideration, please apply for position at www.mahlermatch.com. We look forward to receiving your application and will reach out to schedule interviews with qualified applicants!

Note: Due to the high volume of applicants received by Mahler Private Staffing, we are unable to respond to each application individually. We will contact applicants directly if they are selected to move forward. There are no fees to applicants.

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