Job Summary
The Role
Rubrik is looking for a Senior Executive Assistant to serve as a true strategic partner to our Chief Financial Officer. This is not a traditional administrative role. You will be a trusted advisor to the CFO who ensures our finance leadership operates at peak performance across a fast-moving public-company environment. Were a high-growth cybersecurity company that moves quickly and thinks big. Youll thrive here if you bring both the seasoned judgment of a senior EA and the entrepreneurial instinct to find a better way-whether that means adopting a new tool redesigning a workflow or anticipating a problem before it surfaces.
What Youll Do
Calendar & Time Strategy
Architect the CFOs weekly schedule with intention-protecting deep-work blocks sequencing high-stakes meetings for optimal energy and ensuring preparation materials arrive in advance.
Manage competing priorities across internal leadership investor relations board and finance operations with sound judgment about what gets the CFOs time and what doesnt.
Provide calendar management and travel coordination for the CFOs direct reports as needed ensuring alignment across the finance leadership team.
Investor & Board Operations
Coordinate end-to-end preparation for Quarterly Earnings cycles and Board of Directors Audit Committee meetings partnering with Investor Relations Finance and Legal to ensure all logistics and materials are seamless.
Plan and execute multi-city investor meetings and local visits with flawless attention to logistics timing and the finance leadership teams on-the-ground needs.
Operational Excellence
Own the zero-error zone" manage complex expense structures and ensure every detail is accounted for before it reaches the CFOs desk.
Proactively identify and implement tools and process improvements-including AI and automation-that streamline executive workflows and boost team efficiency.
Lead special projects such as global finance team offsites departmental tool rollouts and cross-functional initiatives.
Stakeholder Management
Serve as the CFOs gatekeeper and gateway-managing access with emotional intelligence so that even when the answer is not now" stakeholders feel heard and respected.
Navigate sensitive financial conversations and pre-public information with absolute discretion and professionalism.
Who You Are
A steady hand and a calming influence. You are known for your high emotional intelligence and unflappable nature. In high-pressure situations or fast-moving environments you remain composed professional and solution-oriented ensuring a low-friction and collaborative experience for everyone you interact with.
A seasoned professional with deep executive-support expertise who also brings a builders mindset-you dont just maintain systems you improve them.
Hyper-proactive. You solve problems before the CFO knows they exist. If a flight is delayed youve already rebooked it and shifted the afternoon calendar before the notification hits their phone.
Financially fluent. You dont need to be a CPA but you understand the rhythm of finance- why Earnings Week is a blackout zone and how budget planning cycles drive executive attention.
Tech-forward and adaptable. You use Slack like a pro navigate ERP and expense systems with ease and youre comfortable leveraging AI and automation tools to work smarter.
An anchor during context switches. The CFO might move from a board discussion to a tax audit to a sensitive 11 in the span of an hour. You help them transition seamlessly without losing momentum.
Discreet and trustworthy. Youll have access to material non-public information. Your integrity and judgment are non-negotiable.
Requirements
Hybrid OnsiteRemote8 years of experience supporting C-Suite executives ideally in a high-growth technology SaaS or cybersecurity environment.
Demonstrated experience in a public-company setting or supporting executives through an IPO or rapid-scale phase.
Expert-level proficiency in G-Suite Zoom Slack and modern travelexpense platforms e.g. Navan Concur.
Comfort adopting new technologies including generative AI and automation tools to streamline workflows.
Exceptional written and verbal communication skills with the ability to draft executive-quality correspondence.
Proven ability to manage highly confidential information with discretion.
The minimum and maximum hourly rate for this role are posted below additionally the role is eligible for bonus potential equity and benefits. The range displayed reflects the minimum and maximum target for new hire hourly rates for the role based on U.S. location. Within the range individual pay is determined by work location and additional factors including job-related skills experience and relevant education or training.
US Pay Range
150000-175000 USD
Join Us in Securing the Worlds Data
Rubrik RBRK the Security and AI Operations Company leads at the intersection of data protection cyber resilience and enterprise AI acceleration. Rubrik Security Cloud delivers complete cyber resilience by securing monitoring and recovering data identities and workloads across clouds. Rubrik Agent Cloud accelerates trusted AI agent deployments at scale by monitoring and auditing agentic actions enforcing real-time guardrails fine-tuning for accuracy and undoing agentic mistakes. Linkedin | X formerly Twitter | Instagram | Rubrik.com
Inclusion Rubrik
At Rubrik we are dedicated to fostering a culture where people from all backgrounds are valued feel they belong and believe they can succeed. Our commitment to inclusion is at the heart of our mission to secure the worlds data. Our goal is to hire and promote the best talent regardless of background. We continually review our hiring practices to ensure fairness and strive to create an environment where every employee has equal access to opportunities for growth and excellence. We believe in empowering everyone to bring their authentic selves to work and achieve their fullest potential. Our inclusion strategy focuses on three core areas of our business and culture
Our Company
We are committed to building a merit-based organization that offers equal access to growth and success for all employees globally. Your potential is limitless here.
Our Culture
We strive to create an inclusive atmosphere where individuals from all backgrounds feel a strong sense of belonging can thrive and do their best work. Your contributions help us innovate and break boundaries.
Our Communities
We are dedicated to expanding our engagement with the communities we operate in creating opportunities for underrepresented talent and driving greater innovation for our clients. Your impact extends beyond Rubrik contributing to safer and stronger communities.
Equal Opportunity EmployerVeteransDisabled
Rubrik is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin or protected veteran status and will not be discriminated against on the basis of disability. Rubrik provides equal employment opportunities EEO to all employees and applicants for employment without regard to race color religion sex national origin age disability or genetics. In addition to federal law