Overview:
Senior Executive Assistant
What’s your wish list for the perfect job? Maybe it’s to make a positive impact in the world, or to grow your career in healthcare. Maybe working with a supportive team is top priority, or to feel respected and valued.
If your answer is “all of the above,” consider joining our team at Consonus Pharmacy. It’s a perfect opportunity for compassionate people dedicated to people’s health and well-being.
Consonus Pharmacy is a closed-door long-term care pharmacy specializing in the needs of Nursing Home patients and their caregivers. This unique and challenging sub-set of the Pharmacy practice requires a goal oriented, productive, and hard-working Executive Assistant that can thrive in a fast-paced environment.
As the Senior Executive Assistant your responsibilities will include, but are not limited to:
- Manages the All-Staff meeting planning and calendar with Senior Leadership, coordinates execution with each pharmacy's Executive Assistant, and builds the presentation slides.
- Serves as the primary liaison and coordination point for Parent Company leaders, corporate shared service teams (e.g., Intentional Culture, People & Talent Services, Marketing), and Senior Leadership, facilitating communication and driving the successful execution of pharmacy-wide initiatives and projects.
- Manages or assists in the coordination of pharmacy-wide activities and events as requested by Senior Leadership (ie. quarterly leadership meeting).
- Attends assigned Senior Leadership and Director-level meetings, documenting discussions, decisions, and action items while maintaining strict confidentiality and discretion.
- Manages the holiday notification process, coordinating with Shared Services and Executive Assistants across pharmacy locations to ensure accurate, timely, and consistent communication.
- Leads a recurring check-in meeting with Executive Assistants to share updates and cascade information from Senior Leadership.
- Maintains ongoing communication with Directors of Pharmacy regarding Executive Assistant project assignments and time commitments related to organization-wide initiatives, ensuring Directors remain informed and able to effectively oversee on-site pharmacy operations; collaborates with Directors in providing performance feedback related to these responsibilities.
- Maintains a designated backup among the Executive Assistant team to cover company-wide duties during absences.
- Demonstrates professionalism and effective communication in all interactions with pharmacy employees, organizational leaders, vendors, visitors, and other stakeholders, serving as a welcoming and knowledgeable point of contact for the pharmacy.
- Maintains organized and professional common areas, employee information and administrative resources, and emergency preparedness documentation to support efficient pharmacy operations and a positive workplace environment.
- Maintains office equipment, supply inventories, and workplace resources, coordinating ordering, replenishment, repairs, and maintenance to support efficient pharmacy operations.
- Coordinates the All Staff meeting and other meetings as needed, ensuring timely communication, scheduling, meeting materials, and logistical support.
- Assists with new employee onboarding and orientation by coordinating badges, equipment, supplies, workspace readiness, and other resources to support a positive onboarding experience.
- Coordinates onboarding supply fulfillment for new facilities, including the assembly, packaging, and delivery of materials in collaboration with the Facility Transitions Team.
- Supports managers, supervisors, and consultants by preparing and coordinating presentations, meeting materials, collaterals, reports, correspondence, and other administrative resources as needed.
- Maintains knowledge of customers and their relationship with the company.
- Arranges travel for Managers, Consultants, and staff, as needed.
- Handles confidential and time-sensitive materials with discretion
- Other duties as assigned.
Some benefits may include:
- Paid training & career advancement opportunities
- $25,000 toward ongoing education benefit
- Generous Paid Time Off that pools vacation, sick & holiday pay in a single bucket for flexible use
- Medical/Dental/Vision insurance
- Free access to MDLIVE – allowing access to your health benefits from anywhere
- 401K With Employer Match
- Employee Assistance Program: with free access to counseling & support services
Qualifications:
• Bachelor's degree preferred.
• 3–5 years of experience as an Executive Assistant, Administrative Assistant, or similar role, preferably in healthcare.
• Experience supporting senior leadership or executive-level stakeholders.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• High discretion managing confidential or executive-level information.
• Working knowledge of healthcare terminology, operations, and confidentiality standards (e.g., HIPAA).
• Able to manage multiple stakeholders as a single point of accountability across locations.
• Strong project management skills, with experience leading initiatives across multiple locations.
• Certified Administrative Professional (CAP) preferred, not required.
• Able to mentor peer Executive Assistants.
• Able to work onsite 100% of time.
EEO Statement:
“Be here. Be you.”
For more than 30 years, Marquis Companies and Consonus Healthcare have been serving seniors and welcoming staff of all backgrounds, skills, and perspectives. The Marquis family of companies offer a rich heritage of embracing differences and honoring individuality. We’ve continued to grow in our appreciation of diversity in the workplace. We know it builds strength, drives innovation, and brings valuable new perspectives and energy.
We’re committed to making our workforce an even greater reflection of the people and communities we serve, and we are honored our employees have chosen to work at Marquis and Consonus. Everything we do as a company is driven by our mission to help those we serve, and each other, live the best rest of our lives.
That means you being you – without apology or compromise. We value your every uniqueness and continue to curate, nurture, and sustain an inclusive culture. It’s the foundation of who we are and the evolution of our collective future.