Job Description
Job Description Note Fidelity will not provide immigration sponsorship for this position.
Senior Executive Secretary
The Team
In this role you will provide comprehensive support to executive level leaders and collaborate with peers as part of a central Executive Administrative team. The administrative team at Fidelity plays a vital role in the companys success and individuals serving in these positions are recognized by their colleagues as key members of their group department or organizational team. While you will function as part of a central executive assistant model reporting to the head of Executive Administration you will work directly with and provide support to leaders of the Enterprise Infrastructure and Operations EI and O senior leadership team. You will also frequently partner with others across the business.
The Expertise and Skills You Bring
Bachelors degree strongly preferred as well as 5 plus years of progressive work experience supporting high level executives.
Excellent verbal and written communication skills including the ability to successfully interact with all levels of senior management business partners and employees.
Polished executive assistant with professional maturity and previous corporate experience preferably in a technology environment.
Must have extensive experience with supporting multiple executives simultaneously both domestic and international.
Must have extensive experience managing multiple calendars both domestic and international.
Proven track record of working cooperatively and effectively with various personalities.
Able to maintain a high level of confidentiality.
Extremely detail-oriented with strong communication and organizational skills.
Advanced proficiency in Microsoft Office suite of products and eagerness to develop expertise in these programs Teams Word Power Point Excel etc..
Demonstrated ability to learn new skills and adapt to new technology.
Strong ability to multi-task react and think quickly.
Self-starter with strong sense of ownership and involvement.
Seek clarification or assistance when needed.
Desire to work as a true partner with executives and anticipate needs.
Willingness to get involved with the work of the larger team.
Technology industry experience is strongly preferred.
The Value You Deliver
Advanced management of complex calendars travel booking and expense processing
Assisting with special projects related to the technology team.
Back-up and assist other administrative team members to ensure consistent effective administrative coverage.
Comfortable with creating andor editing Microsoft PowerPoint presentations Word documents and Excel spreadsheets.
Skilled in SharePoint and able to develop and maintain sites.
Advanced support and coordination of meeting logistics including developingmaintaining agenda booking travel arranging technical support booking conference rooms managing catering etc.
Complex travel booking domestic and international and expense processing.
For roles based in the US Visit myHR to review Fidelitys Reasonable Accommodation for Disabilities Policy. To initiate an accommodation request contact the HR Leave of AbsenceAccommodation Team by completing the Accommodation Request Form on myHR or by calling 800-835-5099 prompt 2 option 3. For roles based in Ireland Contact AccommodationsIrelandfmr.com For roles based in Germany Contact accommodationsgermanyfmr.com Fidelity Privacy policy
Salary Grade 2
Organization Enterprise Infrastructure
Home Category Administration
Employee Referral Bonus Referral Bonus
Fidelitys Onsite Working Model
Fidelity is transitioning to a full-time onsite working model through a phased rollout across regions and roles. Currently some roles and locations require 100 onsite presence while others require less. Onsite expectations are likely to evolve as the rollout continues. This transition does not apply to fully remote roles.
CertificationsCategoryAdministration
Please be advised that Fidelitys business is governed by the provisions of the Securities Exchange Act of 1934 the Investment Advisers Act of 1940 the Investment Company Act of 1940 ERISA numerous state laws governing securities investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations including FINRA among others. Those laws and regulations may restrict Fidelity from hiring andor associating with individuals with certain Criminal Histories.
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Benefits that balance life and work
From our fully paid parent leave to our on-site health and wellness centers our benefits support the belief that more balance you have the better you can achieve your goals.
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Company overview
Company overview
At Fidelity we are passionate about making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experience.
Reasonable accommodations
Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation contact the HR Accommodation Team by sending an email to accommodationsfmr.com or by calling 800-835-5099 prompt 2 option 3.
Equal opportunity employer
Fidelity Investments is an equal opportunity employer. We believe that the most effective way to attract develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.
Applicant screening
At Fidelity we value honesty integrity and the safety of our associates and customers within a heavily regulated industry. Certain roles may require candidates to go through a preliminary credit check during the screening process. Candidates who are presented with a Fidelity offer will need to go through a background investigation and may be asked to provide additional documentation as requested. This investigation includes but is not limited to a criminal civil litigations and regulatory review employment education and credit review role dependent. These investigations will account for 7 years or more of history depending on the role. Where permitted by federal or state law Fidelity will also conduct a pre-employment drug screen which will review for the following substances Amphetamines THC marijuana cocaine opiates phencyclidine.
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