Administrative Skills, Consulting, Executive Assistant Skills , Follow Through, Leadership, POP (Post Office Protocol)
- 5+ years of experience supporting a CEO, Executive Director, or other senior leader
- Demonstrated skill in meeting documentation, action tracking, and follow-up
- Familiarity with POP and MOCHA, or the ability to learn them quickly
- Proficiency with Asana, Slack, and Google Workspace
- Excellent judgment and discretion when handling confidential information
- A highly organized, self-directed working style — you don't wait to be asked
- Experience in nonprofit, foundation, philanthropy, or mission-driven organizations
- Experience supporting boards, committees, or executive leadership teams
Meeting Support & Follow-Through
- Attend internal and external meetings alongside the CEO, capturing key decisions, action items, owners, and deadlines
- Translate discussions into clear, trackable next steps
- Maintain visibility into the CEO's open commitments, pending decisions, and unresolved threads
- Apply the POP framework (Purpose, Outcomes, Process) to structure and prepare for meetings
- Use MOCHA (Manager, Owner, Consulted, Helper, Approver) to clarify ownership, approvals, and accountability on key initiatives
- Proactively flag stalled tasks, missing approvals, or decisions that need escalation
- Manage task tracking in Asana, day-to-day coordination in Slack, and meeting materials in Google Workspace
- Support follow-up across board, committee, funder, partner, and community meetings
- Partner closely with existing administrative staff to keep the CEO's priorities moving
We're looking for a Senior Executive Assistant who thrives on structure, follow-through, and keeping important work from falling through the cracks. Based in New Orleans and reporting directly to the President & CEO, this role goes beyond traditional administrative support — you'll be the connective tissue that turns conversations into action, and action into results.
You'll sit in the room for key meetings, capture what matters, and make sure commitments actually get done. Our organization runs on two frameworks: POP (Purpose, Outcomes, Process) — a structure for making meetings intentional, and MOCHA (Manager, Owner, Consulted, Helper, Approver) — a structure for assigning clear accountability.
You'll help embed both frameworks into how the CEO and leadership team operate day to day. This role is ideal for someone who is sharp, discreet, and doesn't need to be told twice. If you love bringing order to complexity and take pride in seeing things through to completion, we want to hear from you.