Senior Executive Management Assistant 13

Senior Executive Management Assistant 13

Salary

$60,153.60 - $84,260.80 Annually

Location

Lansing, MI

Job Type

Limited Term (position has expiration date)

Remote Employment

Flexible/Hybrid

Job Number

3291-26MC-OHE11

Department

Michigan Department of Lifelong Education, Advancement, and Potential (MiLeap)

Opening Date

07/08/2026

Closing Date

7/15/2026 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

• Description
• Benefits
• Questions

Job Description

At the Michigan Department of Lifelong Education, Advancement, and Potential, we are laser-focused on improving opportunities and outcomes for Michiganders from preschool to postsecondary. From connecting more families with quality child care and prek programs to making it more affordable to earn a skill certificate or college degree, we are helping more people make it in Michigan.

MiLEAP was created by Governor Whitmer in July 2023 and is the newest department in the State of Michigan. Visit Michigan.gov/MiLEAP to learn more about our work and consider applying to join a team working to make Michigan a better place to grow up, learn, live, work, and play.

This position provides high-level, confidential executive and operational support to the Deputy Director and designated senior leadership within the office. The position coordinates executive schedules, recurring leadership meetings, agendas, briefing materials, project-status reporting, decisions, assignments, and follow-up activities. The position is responsible for helping maintain an effective flow of information among leadership, staff, and related management forums and for ensuring that issues are routed to the appropriate meeting or decision-maker.

The position reports to the Deputy Director and receives day-to-day work direction from the Director of Student Success and Strategic Initiatives according to established office priorities. The employee exercises considerable independent judgment in prioritizing requests, organizing executive workflows, coordinating meeting preparation, identifying missing or incomplete information, monitoring assignments and deadlines, and determining when issues require escalation. The position also provides calendar management, correspondence and document preparation, meeting and event coordination, records management, and other administrative support necessary for the effective operation of the office.

Position Description

Required Education and Experience

This position generally requires the education acquired through completion of high school, and four years of administrative and executive support experience. Specific information on the education and experience required for the position in the job specification of the Senior Executive Management Assistant class.

Additional Requirements and Information

Please attach your resume and cover letter to your application.

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact the ADA coordinator for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work: State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state's military and veterans; rebuild our state's infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits: The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees' annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs: The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state's contributions fully vest after just 4 years. More information is available at http://www.mi.gov/orsstatedc.

Vacation and Sick Leave: Eligible full-time employees receive between 15 and 35 personal days and 13 sick days per year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave: Eligible employees can take 12 weeks of paid leave immediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays: Eligible employees receive 13 or 14 paid holidays each year including New Year's Eve and Day, Martin Luther King Jr. Day, Presidents' Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs: Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential: Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs: In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness: Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction: Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules: Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times: Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park-just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan's affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

SEMA - Do you possess at least an educational level typically acquired through the completion of high school;

• Yes
• No

02

SEMA3/4 - Do you possess one of the following? At least four years of administrative and executive support experience equivalent to a Senior Executive Management Assistant 9, Secretary 9, or Legal Secretary 9; at least three years equivalent to an Executive Secretary E10, Legal Secretary 10, or Secretary Supervisor 10; or, at least two years equivalent to a Senior Executive Management Assistant 11, Executive Secretary 11, or Secretary Supervisor 11. OR An associates degree or higher in applied arts and sciences in an executive secretarial science curriculum and at least three years of experience as a Secretary 9 in State classified service. If so, please attach a copy of your official college transcripts.

• Yes
• No

03

Please select your level of experience providing administrative or executive support to senior managers or executives.

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

04

Please select your level of experience managing executive calendars and coordinating meetings involving multiple participants, competing priorities, and changing schedules.

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

05

Please select your level of experience coordinating recurring leadership or management meetings, including collecting updates, preparing agendas or meeting materials, documenting decisions, and tracking follow-up assignments.

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

06

Please indicate your overall level of proficiency using Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and document-sharing or collaboration tools.

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

07

Briefly describe how you organize and prioritize competing requests, deadlines, and responsibilities when supporting more than one leader. Include how you determine which matters require immediate attention or escalation.

08

Briefly describe a recurring meeting, reporting, or administrative workflow that you coordinated. What was your role in gathering information, preparing materials, communicating with participants, and ensuring that follow-up was completed?

09

Please select your level of experience coordinating office administrative transactions, such as purchasing, invoices, travel, registrations, reimbursements, confidential records, personnel forms, or technology-access requests.

• No experience
• Less than one year
• One to three years
• Three to five years
• More than five years

Required Question

Employer State of Michigan

Department Michigan Department of Lifelong Education, Advancement, and Potential (MiLeap) Address MiLEAP-OHR@michigan.gov

400 S. Pine Street, P.O. Box 30002

Lansing, Michigan, 48909

Phone (800) 788-1766