Senior Executive Secretary, Grade D

Position Details

Position Information

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title Senior Executive Secretary, Grade D Position Number 898561 Position Category Staff School/Division School of Law Department Full-Time or Part-Time Full-Time Description

Reporting to the Director of Administrative Operations, the position performs clerical tasks for faculty on an executive secretary level. The position also performs clerical tasks for the law school's Communications department under the supervision of the Associate Dean for Communications and Marketing.

Responsibilities include, but are not limited to:

• Provides support by preparing correspondence, reports, course materials, outlines, and examination packets.
• Assists with class evaluations and Canvas-related tasks, including posting announcements and supplemental materials.
• Supports faculty by screening calls, assisting visitors, serving as a liaison with students, maintaining calendars, and scheduling appointments.
• Coordinates travel and conference arrangements and processes related expense reimbursements and check requests.
• Provides backup coverage for other assistants as needed.
• Supports the Communications Department by creating and maintaining mailing lists for marketing conferences, events, and lectures, including lists of deans, academic deans, and law school faculty.
• Prepares and tracks Communications Department expense documentation related to advertising and printing.
• Maintains physical and digital filing systems for archived publications.
• Updates dates, names, and other information in the website's content management system.
• Performs other related duties requiring a similar level of skill and responsibility.

Hours: Monday through Friday 9am to 5pm.

Subject to bumping

Qualifications

• Minimum of three years clerical experience.
• Detailed oriented, demonstrated ability to prioritize and manage multiple tasks effectively.
• Ability to exercise discretion and good judgment.
• Professional telephone manner, communication, and interpersonal skills
• Strong word processing skills and proficiency with Microsoft Word, Excel, and Outlook.
• Overtime required during peak periods.

Preferred Qualifications

• Experience in higher education, preferably within a law school or comparable academic environment.
• Experience with Canvas or other learning management system.

Special Instructions Deadline Open Until Filled Date Posted 09/02/2026 EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range $42,997.00

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Documents needed to apply

Required Documents

• Resume
• Cover Letter (Including Salary Requirement)

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).