Senior FBO Analyst
Location: Various (Remote/Hybrid)
Department: Finance
Reports To: Director of Financial Operations
FLSA Status: Exempt
Objective
The Senior FBO Accountant serves as an experienced resource within the accounting team, providing guidance and support to FBO Accountants across the entity. This role is not a supervisory position but acts as a mentor and problem-solving partner while maintaining full responsibilities for timely and accurate processing of financial transactions. The Senior FBO Accountant collaborates closely with operations, corporate finance, and accounting staff to ensure consistency, accuracy, and adherence to company policies.
Responsibilities and Duties
Mentorship & Support:
- Serve as a go-to resource for FBO Accountants by answering questions, offering training on systems and processes, and supporting resolution of day-to-day challenges.
- Assist in onboarding new FBO Accountants by providing training and process walkthroughs.
- Help ensure consistency in accounting practices across all locations.
Fuel Management:
- Update websites for weekly pricing and send notifications to customers.
- Assist in resolving fuel pricing discrepancies, including adjustments, reversals, and audits.
- Coordinate communication with Customer Service Managers and customers to ensure timely issue resolution of issues.
Revenue Transactions:
- Support reconciliation and closing of credit card batches.
- Monitor open fuel invoices and assist in collection follow-up.
- Manage monthly recurring billing to tenants and ensure accuracy.
- Apply incoming payments to accounts receivable and ensure timely deposit of checks.
- Assist with billing and collection of commercial airline fees.
- Record intercompany cash transactions and oversee cash application processes.
Financial Reporting and Budgeting:
- Assist corporate accounting with timely financial reporting and budgeting responsibilities.
- Prepare or review monthly financial reporting packages for relevant users (i.e., airport authorities and internal financial reporting).
- Support reconciliation of bank and balance sheet accounts, review accounts receivable/payable aging for reasonableness and updates, investigate and clear suspense accounts, report changes and reporting challenges to corporate accounting, etc.
Expenses:
- Input vendor invoices and monitor payment status.
- Submit employee expense reports and intercompany invoices as needed.
- Oversee petty cash usage and reporting.
Competencies
- Strong knowledge of Microsoft Office, particularly Excel.
- Deep understanding of accounting controls, compliance, and internal procedures.
- High degree of reliability, integrity, and confidentiality.
- Excellent communication, interpersonal, and critical thinking skills.
- Ability to work independently, prioritize tasks, and assist others in high-pressure situations.
- Commitment to accuracy and detail-oriented problem solving.
Reporting Relationship
This position reports to the Corporate Controller. Although not a management role, the Senior FBO Accountant will work closely with other FBO Accountants as a mentor and subject matter resource.
Work Environment
Professional office environment, including occasional exposure to hangar and airside activity.
Position Type & Hours
This is a full-time, exempt position. Normal hours are Monday through Friday, with flexibility during high-volume periods.
Travel
Minimal travel to your assigned FBO(s) as needed; however, no regular travel is expected.
Required Education & Experience
- Bachelor''s degree in Accounting (required)
- Minimum 3-4 years of accounting experience, including prior experience at an FBO or aviation-related operation preferred
- Demonstrated experience mentoring or training others in an accounting setting is highly desirable