Senior Fiscal & Business Analyst - Clinical Research (Dept. of Ophthalmology)

The Department of Ophthalmology is seeking an experienced and collaborative Senior Fiscal & Business Analyst - Clinical Research (Dept. Ophthalmology) to support a growing portfolio of more than 30 clinical trials and sponsored research projects. This position will serve as a key financial partner to principal investigators, research coordinators, and departmental leadership. The role will focus on developing clinical trial budgets, managing study and grant finances after award, forecasting expenses and revenue, tracking sponsor payments, and allocating personnel across multiple funding sources. The ideal candidate is organized, proactive, comfortable working independently, and experienced in clinical research finance, grants management, or sponsored-project administration. This is an opportunity to play a central role in building the financial infrastructure of a rapidly expanding clinical research program.

This position is Grant-Funded. This position is not eligible for Visa Sponsorship.

On-Site. Monday - Friday 8:00am-5:00pm.

Working at USF

With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.

About USF

The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu.

Compliance and Federal Notices

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants have rights under Federal Employment Laws:

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws.

Family and Medical Leave Act (FMLA)

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.

Equal Employment Opportunity

The University of South Florida is an equal opportunity employer that does not discriminate against any employee or applicant for employment based on any characteristic protected by law. The University maintains affirmative action programs for protected veterans and individuals with disabilities in accordance with all applicable federal and state laws. This job description does not constitute an employment contract.

Minimum Qualifications

• This position requires a Bachelor''s degree in Accounting, Finance, or Business Administration or other field directly related to the position''s specific responsibilities and 4-6 years of fiscal related work experience; or a Bachelor''s degree in no specific required field and fours years of fiscal related work experience; or six years fiscal related work experience.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications

• Experience with industry-sponsored clinical trials.
• Experience with NIH or other federally sponsored research.
• Experience allocating personnel or salary support across multiple funding sources.
• Familiarity with Uniform Guidance, research compliance, and academic medical-center financial systems.
• Experience reviewing clinical trial protocols or schedules of events for budget development.
• Advanced degree or relevant certification in research administration, finance, or accounting.
• Balances the budget(s) by performing a detailed review and analysis of the actual vs. budget for numerous accounts. Advises management/faculty/PIs of potential areas of over/under allocation, and when any budget transfers need to take place.
• Prepares financial reports, statements and spreadsheets to consolidate financial activities, which are utilized by management, PIs and/or accountable officers.
• Develop budgets for industry-sponsored clinical trials, investigator-initiated studies, federal grants, and foundation-funded research.
• Review protocols and study requirements to ensure budgets appropriately include personnel, procedures, start-up activities, participant costs, and institutional fees.
• Support clinical trial budget negotiations with sponsors and contract research organizations.
• Manage study and grant finances from award activation through closeout.
• Monitor revenue, expenses, sponsor payments, invoicing, account balances, and financial performance.
• Track billable study activities and help ensure that sponsor invoices and payments are accurate and timely.
• Allocate salaries and personnel effort across clinical trials, grants, and departmental accounts.
• Develop efficient templates and tracking tools for budgets, staffing, invoicing, and financial reporting.
• Performs other program, grant, auxiliary or department specific financial or budget related activities.
• Other duties as assigned.
• Balances the budget(s) by performing a detailed review and analysis of the actual vs. budget for numerous accounts. Advises management/faculty/PIs of potential areas of over/under allocation, and when any budget transfers need to take place.
• Prepares financial reports, statements and spreadsheets to consolidate financial activities, which are utilized by management, PIs and/or accountable officers.
• Develop budgets for industry-sponsored clinical trials, investigator-initiated studies, federal grants, and foundation-funded research.
• Review protocols and study requirements to ensure budgets appropriately include personnel, procedures, start-up activities, participant costs, and institutional fees.
• Support clinical trial budget negotiations with sponsors and contract research organizations.
• Manage study and grant finances from award activation through closeout.
• Monitor revenue, expenses, sponsor payments, invoicing, account balances, and financial performance.
• Track billable study activities and help ensure that sponsor invoices and payments are accurate and timely.
• Allocate salaries and personnel effort across clinical trials, grants, and departmental accounts.
• Develop efficient templates and tracking tools for budgets, staffing, invoicing, and financial reporting.
• Performs other program, grant, auxiliary or department specific financial or budget related activities.
• Other duties as assigned.