Senior Grant Finance Specialist

Senior Grant Finance Specialist

Salary

$59,321.60 Annually

Location

City County Building, IN

Job Type

Full Time

Job Number

09878

Department

Office of Finance and Management

Opening Date

07/02/2026

Closing Date

8/1/2026 11:59 PM Eastern

• Description
• Benefits

Overview

Agency Summary

The mission of the Office of Finance and Management is to serve the residents of Indianapolis and Marion County by ensuring fiscal stability through accurate budgeting and financial reporting, efficient procurement, and building a workforce dedicated to excellence in public service.

Job Summary

Position is responsible for overseeing grants development and management activities supporting Enterprise agencies with grant research, grant writing, financial oversight, financial and progress reporting, Training, and various PS and E-Civis functions and procedures. Establishes and maintains strong relationships with both internal and external departments/agencies, federal government offices, and non-profit agencies Performing complex budgeting and accounting functions; conducts financial, statistical, and analytical reports in preparation of financial reports, statements, claims and reimbursements according to prescribed guidelines as it relates to grant funding. Assists with developing and delivering grant management training to Enterprise. Incumbent helps to establish and to ensure that policies and procedures for the department and city are adhered to in an effective manner. Requires minimal supervision and utilizes independent judgment periodically when policies or procedures are not available or when interpreting grant regulations. Position reports to Administrator, Grants.

Equal Employment Opportunity

The City of Indianapolis Marion County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. We value diversity in perspectives and experiences among colleagues and the residents of this city of whom we serve.

Position Responsibilities

• Updates and maintains various grant logins for State, Federal and Local software for department and agencies within Enterprise
• Serves as a subject matter expert on federal regulations governing grants and 2CRF200 Subpart F Single Audit Requirements
• Compiles information and completes progress reports for grants managed by OFM
• Reviews grant financial reports for City/County agencies, including grant funded and match expenditures. Ensures that reports are accurate and reflect what is posted to the G/L
• Directs and oversees agency budget modifications and process/submit grant amendments to funders
• Reviews and approves grant projects and grant budgets in PeopleSoft grants module and E-Civis
• Monitors, tracks, and projects grant expenditures to assure all grant funds will be expended, reimbursed, and reconciled prior to close of grant period
• Monitors agency finance staff regarding appropriate expenditure of grant funds; for compliance and allowable expenses
• Coordinates with agencies to submit journal entries to correct expense and revenue posting errors
• Alerts agencies when grant spending is off track for completing project on time
• Facilitates grant close out process in E- Civis & PeopleSoft Grants
• Coordinates with agencies to complete closeout related tasks
• Reviews/processes reimbursement requests from subrecipients and performs federal and state draw down of funds for grant reimbursement as necessary for OFM Grants and City/County agencies as needed
• Troubleshoots and resolves grants module and E-Civis issues for agencies specific to grant budgets, billing, errors, and proposals
• Oversees sub-recipient monitoring process and completion of FFATA requirements
• Directs proposal development activities for grant specialists
• Discusses program plans and leads development strategies
• Reviews and guides budget development for grant proposals
• Assesses if budget is reasonable and necessary for the project, does not supplant local funding, and that calculations are accurate
• Serves as liaison with government, foundations, and corporate funding sources
• Develops and maintains various forms, templates, and processes to facilitate grant proposal and grants management processes between OFM and agencies
• Assists with development and delivery of all grants related training including the PeopleSoft grant module, E-Civis, general grant management, grant writing, single audit, subrecipient monitoring, etc.
• Creates, maintains, and updates training materials, grants manual, software job aids, and presentations for grant training
• Train, coordinate, and/or review work of grant specialists. Acts as grants advisor with agency finance staff and OFM budget analysts
• Must maintain confidentiality at all times

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time

Qualifications

Bachelor's Degree in Finance or related field. Four (4) years of prior grant experience can substitute for formal education. Three (3) years of grants management and/or grant writing experience. Knowledge and experience in understanding and applying general accounting procedures as well as working knowledge of Uniform Grant Guidance. Knowledge and experience working with various computer accounting system software and databases are a must. Must demonstrate the ability to coordinate multiple tasks and set priorities. Must have the ability to communicate effectively in all formats (verbally and written) and be able to present information to peers, upper management, and all others clearly. Ability to meet strict deadlines while coordinating a variety of projects simultaneously is important. Must be a self-starter and able to work independently. Must be able to resolve issues and systematically researches problems to dig deeper to uncover relevant information as well as find efficiencies in processes. Understand cause and effect relationships and thoroughly evaluates complex situations to develop solutions. Evaluates situations from several angles to select best option or direction. Must be willing to invest time and effort in developing individual relationships and networks to facilitate job performance. Ability to identify a need; gathers, organizes, and maintains information; determines its importance and accuracy, and communicates it by a variety of methods. Must be able to utilize knowledge acquired through formal training or extensive on-the-job experience to apply relevant policies and procedures accurately and with consistency. Must ensure expenses and revenues are recognized, accurate, complies with grant regulations, and are within the approved budget. Ability to express oneself effectively in writing or verbally. Must have strong time management and the ability to prioritize the most pressing or important tasks. Must be comfortable with hosting training sessions with individuals or in groups.

Preferred Job Requirements and Qualifications

Prior supervisory experience is desired. Five (5) years Federal and State grants management experience preferred. Experience writing Federal grant proposals. This includes job requirements and qualifications noted in minimum above.

If your qualifications meet the requirements of the posted position, your application will be referred to the hiring agency. Once the agency receives your application, all further communication during the interview and selection process will be handled directly BY THE AGENCY. It is IMPERATIVE that you record the contact information of the individual who is scheduling your interview. City-County HR will not have access to this information, is not involved in the interview or selection process, and can only confirm whether an application has been referred. After selection of the successful candidate, an official offer of employment will be made by HR.

Working Conditions

Work is conducted in a standard office environment. Some business meetings out of the office and community meetings during the evening may be required.

All rates are bi-weekly.

2026 Rate Sheet - To view our rate sheet, please copy and paste this link into your web browser: https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:67382b58-4d1a-4519-89d7-8453f91e19a1

Life Insurance Employee Only (rates per $1,000 per month):

Basic: Employer Paid

Optional Life Insurance Employee Only (rates per $1,000 per month)

Additional:

<25-29 $0.058

30-34 $0.083

35-39 $0.099

40-44 $0.132

45-49 $0.223

50-54 $0.363

55-59 $0.600

60-64 $0.795

65-69 $1.329

70 + $2.054

IMPORTANT PERF UPDATE:

• For more information on eligibility options, refer to Proposal 21-288 https://bit.ly/3exq8yR

1. All employees hired/rehired after 1/1/2022 have a choice to select the PERF Hybrid plan (3% + Pension) or the INPRS My Choice: Retirement Savings plan (3% + 1% Contribution). The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

2. Employees hired/rehired by the City and County between 1/1/2017 and 12/31/2021 will be automatically enrolled in the PERF My Choice: Retirement Savings plan. This plan is an annuity savings account (ASA) only plan and does not have a pension component. Any service that an employee has in the My Choice: Retirement Savings Plan will not count toward the service time requirements for pension eligibility in the Hybrid Plan.

With the PERF My Choice: Retirement Savings Plan, the ASA is split up into two parts:

Part one - This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Part two - This consists of an additional variable rate contribution paid by the City toward your ASA. This variable rate contribution is currently 1% of your gross wages. Vesting in the value of the variable rate employer contribution will vary by length of participation. You are:

• 20 percent vested after 1 full year of participation
• 40 percent vested after 2 full years of participation
• 60 percent vested after 3 full years of participation
• 80 percent vested after 4 full years of participation
• 100 percent vested after 5 full years of participation

3. All employees hired/rehired prior to 1/1/2017 are grandfathered into PERF Hybrid plan. The Hybrid plan consists of two components:

Annuity Savings Account (ASA) -This consists of the mandatory employee contribution of three (3%) percent of compensation (made for the employee by the City), plus interest credits or earnings. Youre always vested in your ASA portion - its always yours.

Pension - The pension portion of the retirement benefit is funded by contributions made by the employer over the course of the employees career and separate from the annuity savings account. Employees enrolled in the PERF Hybrid plan are eligible for retirement benefits at age sixty-five (65) if they have ten (10) or more years of creditable service. After June 30, 1995, employees may retire at age sixty (60) with at least fifteen (15) years of credible service or if the members age in years plus the years of credible service equals at least 85 and the member is at least fifty-five (55) years of age. With fifteen (15) or more years of creditable service, the employee may retire as early as age fifty (50) with a reduced pension.

4. City Employees hired/rehired between 1/1/2017 and 12/31/21 that are members of the City AFSCME labor union can choose to enroll in either the PERF My Choice: Retirement Savings plan or the PERF Hybrid plan. Both plans are described above. Employees have 60 days to choose which option they want, and by state law this cannot be changed. If no choice is made, the employee will then be automatically added to the PERF My Choice: Retirement Savings plan.

The Indiana General Assembly has enacted a provision that allows public employees to make voluntary contributions in addition to the mandatory three percent (3%) contributions. Employees may contribute up to an additional ten- percent (10%) of their compensation per pay period to the annuity savings account. This means that the maximum level of contributions to the annuity savings account under this new provision is thirteen percent (13%) of an employees compensation per pay period.

Employees who separate from the city within their first ten (10) years of employment need to contact INPRS - PERF regarding their ASA account.

Questions relating to PERF may be directed to INPRS - PERF at:

Indiana Public Retirement System

Public Employees Retirement Fund

One North Capitol, Suite 001

Indianapolis, Indiana 46204

(888) 236-3544

Employer City of Indianapolis and Marion County

Address 200 E. Washington Street

CCB 1501

Indianapolis, Indiana, 46204

Phone 317-327-5211

Website http://www.indy.gov