Senior Law Enforcement Services Specialist - Promotional

Senior Law Enforcement Services Specialist - Promotional

Salary

$71,129.05 - $86,448.51 Annually

Location

Santa Rosa, CA

Job Type

Full-Time

Job Number

26/07-0063-DP

Department

Sheriffs Office (SHF)

Opening Date

07/30/2026

Closing Date

8/6/2026 11:59 PM Pacific

Bargaining Unit

05

• Description
• Benefits
• Questions

Position Information

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

The Sonoma County Sheriffs Office has requested a department promotional certification to fill a Senior Law Enforcement Services Specialist position. Only qualified permanent and/or probationary Sheriffs Office employees on the eligible list may be eligible for referral to the department for the advertised position. This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list.

As a Senior Law Enforcement Services Specialist assigned to the Discovery Unit, you will support and coordinate the timely and accurate release of law enforcement records and evidence. Working with the District Attorneys Office, Public Defenders Office, attorneys, members of the public, and partner law enforcement agencies, you will process requests for body-worn camera footage, photographs, dispatch audio recordings, reports, and other official records. You will also process subpoenas for records, track requests using multiple databases and spreadsheets, prepare invoices, collect applicable fees, and coordinate the delivery of subpoenas to Sheriffs Office personnel for appearances in criminal, civil, family, and traffic courts. Additionally, you process and respond to Public Records Act requests and sealing juvenile court records.

The ideal candidate is a self-starter who thrives in a fast-paced environment and will possess many of the following:

• Experience working in a law enforcement field and/or with Superior Court databases
• Knowledge of the California Public Records Request Act and confidentiality requirements
• Strong analytical and problem-solving skills
• Adaptability to changing situations and the ability to reprioritize tasks
• Excellent verbal and written communication skills
• Ability to use databases and spreadsheets to enter and retrieve data
• Capability to remain calm in stressful situations and provide or elicit required information to/from involved parties
• Proficiency with Microsoft Office applications and Adobe Acrobat
• The ability to uphold confidentiality

Application submissions require the Supplemental Questionnaire to be completed.

Minimum Qualifications

Experience and Education: Any combination of training, experience, and education which would provide an opportunity to acquire the knowledge and abilities listed herein. Normally this would include one year of experience as a Law Enforcement Services Specialist II or the equivalent experience, or two years of experience providing legal administrative support in a law enforcement agency.

Additional Requirements: Candidates certified for employment must be willing to undergo and successfully complete thorough background investigation conducted by the Sheriff's Office.

Senior Law Enforcement Services Specialists must certify with the Department of Justice as Full Access Operators to be able to inquire, enter, or update information through the CLETS, and the NCIC. Depending on assignment, incumbents may be required to complete additional Peace Officer Standards and Training (POST) certification or training in law enforcement records, property and evidence chain of custody, and Public Records Act reporting and response.

Incumbents in this class may be assigned to work shift assignments in a 24-hour, seven-day a week law enforcement operations center and may rotate among day, swing, and graveyard shift assignments, which can include weekend and holidays; and are required to wear a uniform.

License: Possession of a valid drivers license at the appropriate level including special endorsements, as required by the State of California, may be required depending upon assignment to perform the essential job functions of the position.

The position advertised on this announcement does not require possession of a valid California Driver's License.

Related course work or training sponsored by the POST Commission is desirable.

Knowledge, Skills, and Abilities

Thorough knowledge of: multiple automated criminal justice telecommunication systems and subsystems, public safety departmental procedures, the criminal justice system, and policies and procedures related to law enforcement records maintenance activities; legal documents, forms, and terminology; general office practices and procedures including filing and the operation of standard office equipment; data processing principles and the use of word processing and personal computing equipment; standards and legal requirements of confidentiality and privacy; a variety of code languages used in automated law enforcement data systems; penal, vehicle, civil, health and safety, welfare and institution, municipal, and other statutory codes and authorities; and codes, ordinances, and legal procedures for coding, processing, and disseminating criminal history and incident information.

Considerable knowledge of: Applicable federal, state, and local laws, codes, regulations, and procedures related to the maintenance and processing of records; standard law enforcement information, and record keeping terminology practices and procedures; principles and techniques of automated information entry, retrieval, and records systems; methods and techniques for inventorying and record keeping principles and procedures; organization, procedures, operating details, and legal provisions pertaining to the department; customer service principles, including the handling of irate and distressed people; computer applications such as word processing, spreadsheets and/or databases; general English usage including style/format, grammar, punctuation, and spelling; basic mathematics (for simple calculations); telephone procedures and etiquette; the basic functions and activities of a law enforcement agency.

Ability to: examine documents for completeness, sufficiency, and conformity; maintain accurate records; understand and interpret instructions, rules, regulations, and laws pertaining to the handling and maintenance of law enforcement records; maintain confidentiality of records, files, and related documents; work under steady pressure with frequent interruptions and a high degree of public and law enforcement contact by phone and in person; interpret laws, procedures, policies and rules related to law enforcement administration; frequently use independent judgement related to records management and accuracy with high consequence of error; effectively deal with irate individuals in difficult situations; understand and follow oral and written instructions; make decisions in routine procedural matters; demonstrate good judgment while working within the guidelines of established policies and procedures; communicate clearly and effectively with people of all ages and backgrounds; establish and maintain positive and effective working relationships with staff, public, and outside agencies; locate, identify, and correct technical inaccuracies; make accurate arithmetic calculations; operate a variety of office equipment.

Selection Procedure & Some Helpful Tips When Applying

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonomato review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire to be completed.

Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) may be conducted to evaluate each applicants application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate's personal information that could potentially influence or bias the scoring process. Personal information includes the applicant's name, former last name, address, phone number, email, drivers license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

Being part of the Sheriffs Office and being expected to keep the public safe requires a thorough background investigation process. This process includes an assessment of prior work history, verifying educational experiences, court reports, public records searches, and understanding past patterns relating to drug usage, financial patterns, etc. This entails gathering a significant amount of information from job candidates and speaking to former employers, friends, family members, etc. Polygraphs, drug tests, and medical and physical examinations are also part of this process. Candidates must be honest and forthcoming about information that may arise during the background process. Deception during any portion of this process is grounds for disqualification, even after employment. This process can take anywhere from 3-5 months. Many factors are taken into consideration and one should not assume a credit issue or prior drug use is automatically disqualifying. Candidates will be given the opportunity to present mitigating information they feel should be considered. You are encouraged to be as responsive as possible while this process is taking place to help expedite the timeline, and we encourage you to stay patient and interested in this great career opportunity while this process is taking place.

You may also review the Job Classification Screening Schedule to determine the requirements for this position.

Please read the Sheriffs Office Pre-Employment Drug Use Guidelines for further information.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org. Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: AK

HR Technician: VH

Important Note: Benefits described herein do not apply to Extra Help positions.

County of Sonoma Benefits: General*

These are some of the excellent benefits the County offers:

Paid Time Off: Competitive vacation accrual and sick leave accruals; additional management leave annually; 12 paid holidays, and an additional 8 floating holiday hours per year; and may be eligible for up to 8 weeks (320 hours) of Paid Parental Leave after 12 months of County employment.

Health Plan: Choose from nine health plans (three HMOs, three deductible HMOs, and three HSA-qualifying plans) with a generous County contribution to the premium (the contribution amount varies by bargaining unit). For more information, please see the appropriate MOU.

Retirement: Fully integrated with Social Security. For more information regarding eligibility, retirement contributions, and reciprocity with prior public service, please visit https://scretire.org/active-/-deferred/when-you-are-hired.

IRS 457 Plan: Pre-tax employee contribution up to the IRS annual maximum.

Retiree Medical: County contribution to a Health Reimbursement Arrangement to help fund post-retirement employee health insurance/benefits.

Student Loan Debt Relief: County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education.

Plus, excellent dental, vision, disability, life insurance, professional development, and more.

For answers to specific questions regarding the employment process and more details about benefits or retirement, please contact Human Resources at (707) 565-2331. Additional details about benefit and compensation packages can be found in the MOUs located at Labor Agreements & Salary Resolution. For specific information about health and welfare benefits, including plan options, coverage, and premium amounts, go to Human Resources or contact the Human Resources Risk Management-Benefits Office at benefits@sonomacounty.gov or (707) 565-2900.

• Important Notes: Benefits described herein do not represent a contract and may be changed without notice.

01

Have you reviewed and do you understand the Sheriffs Office Drug Guidelines? (Please note, if you do not have Internet access, you can request the drug standards packet from the Human Resources reception desk.)

• Yes
• No

02

This eligible list may be used for future bilingual (English/Spanish) positions. Please indicate if you are interested in bilingual positions and your level of proficiency.

• Yes, I have basic (conversational) English/Spanish bilingual skills
• Yes, I have fluent (reading, writing, and conversational) English/Spanish bilingual skills
• No, I do not have English/Spanish bilingual skills, and/or I do not wish to be considered for a bilingual position

03

Senior Law Enforcement Services Specialists wear uniforms and are assigned work shifts which will include days, evenings, and weekends. Are you willing to wear a uniform and work assigned shifts which will include days, evenings, and weekends?

• Yes
• No

04

For this question, and all subsequent questions, please provide sufficient information to allow for a thorough evaluation of your qualifications. Responses to supplemental questions may be scored using specific criteria and may be reviewed by hiring managers. Please describe your one year of experience as a Law Enforcement Services Specialist II or two or more years of experience providing legal administrative support in a law enforcement agency. Include the following information about the position(s) where you gained this experience:

• Job title
• Name of employer
• Dates employed (mm/yy to mm/yy)
• A description of your primary responsibilities

05

Please describe your experience processing complex law enforcement records and/or reports upon request. Please detail one example that best demonstrates your experience and include:

• The type of record or report you processed upon request
• Applicable laws or codes that had to be applied in the processing
• Database systems and/or computer applications utilized
• The steps you took to process the record or report
• The outcome of your response to the request

06

Please describe a situation in your work experience when you had to interact with an individual during a difficult situation. Detail the situation, the challenges faced, your actions, and the outcome.

Required Question

Employer County of Sonoma (CA)

Address 575 Administration Drive, Suite 116B

Santa Rosa, California, 95403

Phone (707) 565-1701

Website http://www.yourpath2sonomacounty.org