Senior Legal Records Clerk

Senior Legal Records Clerk

Salary

$49,589.49 - $82,649.01 Annually

Location

JENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VA

Job Type

FT Hourly W BN

Job Number

26-00978

Department

Circuit Court & Records

Opening Date

07/04/2026

Closing Date

7/17/2026 11:59 PM Eastern

Pay Grade

S17

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

This position serves as the Supervisor of the Circuit Court Off-Site Records Center. Supervises and performs specialized archival and records management duties required in the proper administration of the Circuit Court Off-Site Records Center. Supervises staff assigned to the center. Drives a county van to deliver and retrieve court files between Off-Site Records Center and the Courthouse on a regular basis. Works under general supervision.

Requires knowledge of the preservation of archival records and the Code of Virginia pertaining to the storage and access of legal records. Responds to maintenance, emergency, or security issues involving the facility. Trains and coaches staff, assigns and evaluates the work of staff.

Note: Due to the nature of responsibilities, this position requires physical presence at the assigned worksite location(s) during scheduled work hours. Telework is not available for this position.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Serves as a resource, trainer, and technical expert in an assigned area;
• Manages complex and technical cases that require the application of broad knowledge of the legal guidelines and procedures associated with the particular assignment;
• May serve in a lead capacity over a team of clerks assigned to the same operational functions;
• Assists the supervisor with staff scheduling, work assignment, training, and reviewing the work of unit staff;
• Routinely trains and mentors less experienced staff;
• Resolves more complex customer service issues received by phone, email, fax, mail, or in person;
• Recommends process improvements and assists in implementation;
• Serves as backup to supervisors in their absence.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of the functions of the assigned business areas and/or court procedures;
• Knowledge of the Code of Virginia, the Virginia Supreme Courts Clerks Manual, laws and regulations related to the assigned business areas;
• Knowledge of standard administrative procedures, practices, and equipment;
• Ability to interpret and explain complex rules and regulations to staff and customers;
• Ability to communicate courteously and effectively, both verbally and in writing;
• Ability to motivate, train, and mentor staff;
• Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

High school graduation; Plus three years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

CERTIFICATES AND LICENSES REQUIRED:

Valid drivers license.

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check and driving record check to the satisfaction of the employer. A driving record check is required annually thereafter.

PREFERRED QUALIFICATIONS:

• Three or more years of court and/or legal experience.
• Knowledge and/or experience with the Code of Virginia and regulations in relevant areas.
• Excellent attention to detail and organizational skills.
• Customer service experience.
• Experience working in a team environment.
• Two or more years of supervisory experience, including training, coaching, and evaluating staff.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:

Ability to communicate verbally and in writing. Ability to drive a van. Ability to input and retrieve data from a computer. Must be able to climb a ladder, sit or stand, and bend for extended periods of time. Requires ability to lift boxes, files and push a cart weighing up to 50 lbs. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel Interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-KA1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

04

Do you currently possess a valid drivers license?

• Yes
• No

05

How many years of full-time equivalent experience do you have working in a court or other legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

Please identify the type(s) of experience you have had interacting with co-workers in an office. Check all that apply.

• I work mainly by myself
• I work with a team but rarely perform duties other than my own
• I work with a team and frequently fill in for others on my team
• I have served on inter-departmental committees and teams in my organization
• None of the above

07

Please identify the type(s) of experience you have had in the following areas of customer service. Check all that apply.

• Face-to-face customer service
• Telephone customer service
• Respond in writing to customer inquiries
• Dealing with customer complaints
• None of the above

08

How many years of full-time equivalent supervisory experience do you possess, including training, coaching and evaluating staff?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

09

How many years of experience and/or knowledge do you have with the Code of Virginia and relevant regulations?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

10

Are you proficient in any of the following Microsoft Office Suite applications? Check all that apply.

• Outlook (Composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments & meetings, managing tasks)
• Word (Knowledge of common functions such as creating a title; using, modifying, and creating styles; indenting paragraphs; using tabs and tables; inserting a hard page break; using page numbering; creating headers and footers; inserting graphics; adding comments and tracking changes)
• PowerPoint (Creating a template and working with a design template; working with graphics, animation and multimedia; building interactive presentations using hyperlinks)
• Excel (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents; creating and modifying pivot tables; using formulas and links to other cells/worksheets)
• None of the above

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm