Senior Legal Records Clerk

Senior Legal Records Clerk

Salary

$50,581.23 - $88,517.10 Annually

Location

JENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VA

Job Type

FT Hourly W BN

Job Number

26-01019

Department

Circuit Court & Records

Opening Date

07/11/2026

Closing Date

7/24/2026 11:59 PM Eastern

Pay Grade

S17

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

Serves as the lead worker, and/or the subject matter expert assigned to the Case Tracking Division in the Fairfax Circuit Court.

Specific duties include:

• Provides technical expertise in specific areas, and/or performs the lead administrative duties to ensure accuracy and consistency in processing legal documents.
• Assists with staff scheduling, work assignment, training, and reviewing the work of unit staff.
• Serves as a resource in resolving complex cases and customer service issues.
• Cross-trained in all functions to perform tasks as a floater in the team.
• Serves as backup to supervisors in their absence.
• Performs other duties as assigned.

Note: Due to the nature of the position and its responsibilities, physical presence in the office is required.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Serves as a resource, trainer, and technical expert in an assigned area;
• Manages complex and technical cases that require the application of broad knowledge of the legal guidelines and procedures associated with the particular assignment;
• May serve in a lead capacity over a team of clerks assigned to the same operational functions;
• Assists the supervisor with staff scheduling, work assignment, training, and reviewing the work of unit staff;
• Routinely trains and mentors less experienced staff;
• Resolves more complex customer service issues received by phone, email, fax, mail, or in person;
• Recommends process improvements and assists in implementation;
• Serves as backup to supervisors in their absence.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

• Knowledge of the functions of the assigned business areas and/or court procedures;
• Knowledge of the Code of Virginia, the Virginia Supreme Courts Clerks Manual, laws and regulations related to the assigned business areas;
• Knowledge of standard administrative procedures, practices, and equipment;
• Ability to interpret and explain complex rules and regulations to staff and customers;
• Ability to communicate courteously and effectively, both verbally and in writing;
• Ability to motivate, train, and mentor staff;
• Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

High school graduation; Plus three years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Three or more years of court and/or legal experience.
• Knowledge and/or experience with the Code of Virginia and regulations in relevant areas.
• Excellent attention to detail and organizational skills.
• Customer service experience.
• Experience working in a team environment.
• Three or more years of experience providing general administrative support.
• Experience as a team lead or subject matter expert.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Experience in the use of Microsoft Office computer software, especially Word, Excel, and Outlook.

PHYSICAL REQUIREMENTS:

Requires ability to lift boxes, files and push a cart weighing up to 20 lbs. Ability to input and retrieve data from a computer. Ability to copy and scan court documents. Must be able to type at least 30 words per minute (WPM) due to high volume of documents. Must be able to sit at a desk or on a counter stool or stand for long periods of time. Ability to communicate verbally and in writing. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel Interview and may include exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.

#LI-KA1

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

Please indicate your area(s) of study or major(s)/minor(s) towards a degree. Check all that apply.

• Law
• Paralegal/legal studies
• Records management
• Information science
• Business administration
• Public administration
• Other (related field)
• Other (non-related field)
• Not applicable

04

If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".

05

How many years of full-time equivalent experience do you have providing administrative support, technical support, customer service, or working in a court or legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

06

How many years of full-time equivalent experience do you have providing general administrative support?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

07

How many years of full-time equivalent experience do you have working in a court or other legal environment?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

08

Please identify the type(s) of experience you have had as a Team Lead or Subject Matter Expert. Check all that apply.

• Completed a leadership training course
• Worked with senior management
• Explained policy implementation to other team members
• Assigned and monitored workload of staff
• None of the above

09

Please identify the type(s) of experience you have had interacting with co-workers in an office. Check all that apply.

• I work mainly by myself
• I work with a team but rarely perform duties other than my own
• I work with a team and frequently fill in for others on my team
• I have volunteered to mentor and train other employees on how to perform my job
• I have served on inter-departmental committees and teams in my organization
• I have served as a team leader
• None of the above

10

Please identify the type(s) of experience you have had in the following areas of customer service. Check all that apply.

• Face-to-face customer service
• Telephone customer service
• Respond in writing to customer inquiries
• Research and resolve difficult and complex customer issues
• None of the above

11

How many years of experience and/or knowledge do you have with the Code of Virginia and relevant regulations?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

12

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

13

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

14

Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm