Senior Legal Specialist - Records and Analytics Support (RAS)

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type:

Regular

Pay Range:

$30.76 - $37.42 Hourly

Department:

District Attorney

FLSA Exemption Status:

Non-Exempt

About the Opportunity:

The Washington County District Attorney's Office is seeking a detail oriented and adaptable professional to join our Records and Analytics Support (RAS) Team as a Senior Legal Specialist. As part of this team, you will play an important role supporting our criminal prosecution work and advancing the office's data driven approach to operational decision making and public reporting.

We welcome applicants with varied perspectives and experiences who thrive in fast paced environments, enjoy problem solving, have a sharp eye for detail, and are eager to learn. If you enjoy working with information and contributing to meaningful public service, we encourage you to apply.

Records and Analytics Support Legal Specialists work in a supportive, team-oriented environment and regularly collaborate with trial team staff, deputy district attorneys, law enforcement agency partners, and court personnel. The position requires the ability to manage high-volume workloads, multi-task concurrent tasks, adapt to shifting workflows, and pivot quickly to address time-sensitive issues as they arise.

Responsibilities include meticulous data entry, on-going data tracking, and data quality control within the District Attorney's Office case management system to maintain data integrity. The position requires strong critical thinking skills, exceptional attention to detail, and a commitment to maintaining accurate, consistent, and reliable data in a fast-paced, dynamic work environment.

Key Responsibilities Include:

• Working on complex or specialized projects as assigned, such as time-sensitive ad-hoc data quality reviews for data used in presentations to the Oregon Legislature, Washington County Board of County Commissions, other elected officials, or the media
• Training and mentoring new team members and assisting in the development of team policies and procedures
• Serving as subject matter experts on the Diversion/Early Case Resolution and Deflection/Conditional Discharge processes
• Attending court to support attorneys and provide real-time data tracking
• Creating electronic case files for newly booked defendants, reviewing imported data for accuracy, and correcting/entering missing information
• Collecting reports and documents from law enforcement agencies and distributing the materials for attorneys to review before charging deadlines
• Creating electronic case files for non-booked/lodged law enforcement referrals and reviewing reports to identify relevant details, such as charges, location, and information on victims, witnesses, and officers
• Requesting additional case materials, retrieving supplemental documents, and updating case records as new information is received.
• Maintaining data quality by validating entries, resolving inconsistencies, and applying standardized tracking codes.
• Monitoring electronic communications and processing court documents such as motions, orders, general purpose orders, hearing notifications, and attorney appointments.
• Creating and maintaining profiles for defendants, victims, witnesses, and other individuals involved in cases.
• Entering judgment, sentencing, and probation related information and updating records when conditions change.
• Processing court scheduled hearings, researching import errors, and notifying staff about upcoming dates or cancellations.

It is important to note that all DA's Office employees are exposed to sensitive case-related materials. Employees may see and overhear difficult content, including police reports, crime scene photos, body worn camera footage, and 911 calls. Legal Specialists on the Records and Analytics Support Team frequently read police reports about traumatic incidents including violent crimes, child abuse, sexual assaults, and homicides.

Ideal Knowledge, Skills, and Abilities (KSAs):

Knowledge

• Principles of sound business communication; correct English usage, including spelling, grammar, and punctuation
• Business professional writing standards used in formal and semiformal communications

Skills

• Apply advanced critical thinking skills in a fast-paced, high stress environment while multitasking
• Advanced use of case management systems; intermediate use of Microsoft Word, Microsoft Excel, Outlook, and Tableau
• Clearly articulate ideas in a concise and organized manner, both verbally and in writing
• Multi-task while managing multiple deadlines and being adaptable to change

Abilities

• Research, understand, and apply rules and procedures for federal, state, appellate courts, and various administrative agencies
• Maintain strong attention to detail and a high level of accuracy in a fast paced, high stress environment
• Work independently and collaboratively with attorneys, staff, and law enforcement partners
• Multi-task, pivot quickly, and re-prioritize work based on ever-changing deadlines
• Demonstrate strong interpersonal and communication skills
• Maintain and preserve sensitive and confidential information
• Manage exposure to potentially disturbing or traumatic content

Behaviors

• Advanced analytical and critical thinking, including systematic problem solving and seeking expert input when appropriate
• Effective teamwork, offering support during uneven workloads and being open to constructive feedback
• Adaptability and flexibility, adjusting to changing priorities and learning new tools or processes quickly
• Strong work ethic, taking ownership of work quality and timeliness, meeting deadlines consistently, and maintaining high performance standards
• Effective time management, balancing high volume workloads while responding quickly to urgent or time sensitive tasks

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Senior Legal Specialist

Minimum Qualifications

Education and Experience:

• Five (5) years of experience providing administrative or clerical support, three (3) years of which must be equal to the level of Legal Specialist II, in a public or private law office or in an office environment with a focus on legal issues; OR

• Five (5) years of experience providing administrative or clerical support, two (2) years of which is in a prosecutor's office.

• A Bachelor's or Associate's degree in a related field or a paralegal certificate may substitute for two (2) years of experience.

Special Qualifications:

• Must pass a comprehensive background investigation.

Selection Process:

You can review our standard selection process here.

Our commitment to you:

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community.

Veterans' Preference:

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation under the Americans with Disabilities Act:

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: Careers@WashingtonCountyOR.gov at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status of Your Application:

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Questions?

Recruiter:

Brighton Bohnenkamp

Email Address:

Brighton_Bohnenkamp@washingtoncountyor.gov