Senior Library Assistant, Grade F

Position Details

Position Information

About Hofstra

Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title Senior Library Assistant, Grade F Position Number 898457 Position Category Staff School/Division Library Operations Department Full-Time or Part-Time Full-Time Description

Reporting to the Director of Special Collections, the Senior Library Assistant plays a central and collaborative role in supporting the daily operations, preservation, access, and engagement activities of Hofstra University's Special Collections, including the Long Island Studies Institute (LISI), University Archives, and Rare Books & Manuscripts. This position is ideal for someone who enjoys working behind the scenes to make history visible-and who thrives in a team-oriented environment where no two days are quite the same.

The Senior Library Assistant coordinates and supports core operational workflows across Special Collections, helping ensure that rare and unique materials are discoverable, well cared for, and accessible to students, faculty, researchers, and the broader community.

Responsibilities include, but are not limited to:

• Calendaring and administrative support for the Director of Special Collections
• Maintans Special Collections reading room, assisting researchers with registration, retrieval, and use of materials.
• Supervises Special Collections Reading Room student aides
• Coordinates daily collection maintainence activities, including paging, re-shelving, shelf-reading, and monitoring storage conditions.
• Assists with inventory projects, barcode tracking, and collection audits across LISI, University Archives, and Rare Books & Manuscripts.
• Assists with shifting projects, labeling updates, and space management within Special Collections storage areas.
• Works with the Archivist, and in alignment with processing plans and best practices, supports the physical processing of collections, including labeling, rehousing, boxing, and basic preservation tasks.
• Works with the Manager for Education and Community Engagement to support course-integrated instruction sessions by preparing materials and helping facilitate hands-on learning experiences.
• Assists Administrators with exhibitions and displays-both physical and digital-including preparation of materials, mounts, labels, and installation.
• Contributes to community-facing initiatives, including LISI programming and outreach events.
• Records statistics documenting unit work, usage, and project outcomes.
• Works collaboratively with Library faculty and staff on special projects, including grants, digitization initiatives, and collection moves.
• May perform other assigned duties not specifically identified, which require the same degree of skill and which are normally included in the above job description.

Qualifications

This position requires a proactive, detail-oriented individual who enjoys working both independently and as part of a collaborative team.

Strong communication skills and a demonstrated commitment to excellent service required.

• Experience with library and/or archives operations, services, and procedures.
• Excellent organizational skills and ability to manage multiple priorities.
• Careful attention to detail and an understanding of the importance of handling rare and unique materials.
• Proficiency with Microsoft 365 Suite and Google apps required.

Preferred Qualifications

Experience working with integrated library systems (e.g., Worldshare Management Services) and/or archives management systems (e.g., ArchivesSpace) preferred.

Interest in local history, institutional history, rare books, or archives strongly encouraged.

Special Instructions Deadline Date Posted 05/01/2026 EEO Statement

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range $50,339

Additional Information

Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions.

• Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.

Documents needed to apply

Required Documents

• Resume
• Cover Letter (Including Salary Requirement)

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).