Senior Management Analyst

City of Chula Vista, CA

Chula Vista, CA

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JOB DETAILS

SALARY

$8,552.12–$10,395.13 Per Year

SKILLS

Administrative Management, Administrative Skills, Analysis Skills, Budget Management, Budget Reporting, Budgeting, Business Administration, City Administration, Compensation and Benefits, Consulting, Contract Analysis, Contract Management, Contract Negotiation, Contract Requirements, Cost Analysis, Cost Benefit Analysis, Customer Support/Service, Data Analysis, Data Collection, Data Entry, Documentation, English Language, Establish Priorities, Expense Tracking, Federal Laws and Regulations, Finance, Financial Administration, Financial Analysis, Financial Charts, Financial Management, Financial Operations, Financial Planning, Financial Reporting, Forecasting, Funding, Government, Grant Administration/Management, Grant Writing, Graphical Presentations, Identify Issues, Keyboards, Microsoft Excel, Needs Assessment, Office Equipment, Operational Audit, Operations Planning, Operations Research, Oracle, Organizational Development/Management, Performance Analysis, Performance Metrics, Performance Reviews, Physical Demands, Problem Solving Skills, Procedure Implementation, Program Evaluation, Progress Reports, Project Tracking, Project/Program Management, Public Administration, Purchase Orders, Purchasing/Procurement, Record Keeping, Regulations, Reporting Skills, Request for Proposals (RFP), Research Skills, Revenue Analysis, SAP, Secondary School, Staff Training, State Laws and Regulations, Statistics, Strategic Planning, Time Management, Training/Teaching, User Documentation

LOCATION

Chula Vista, CA

POSTED

2 days ago

Salary: $8,552.12 - $10,395.13 Monthly
Location : Chula Vista, CA
Job Type: Permanent, Full-Time
Job Number: 26020606
Department: Animal Care Services
Opening Date: 06/22/2026
Closing Date: 7/6/2026 5:00 PM Pacific

Description and Essential Functions
Position Summary:
To perform highly complex, departmental administrative and analytical work in the areas of budget preparation and administration, fiscal management, grants administration, contracts administration, and special projects and studies; and to perform related work as required.

The Senior Management Analyst is the advanced journey level class of the Management Analyst series performing highly complex departmental administrative andanalytical work. This position has significant responsibility above the journey level and performs work requiring significant independent judgment. The Senior Management Analyst is distinguished from the next higher class, Principal Management Analyst, in that the latter serves as a first-line supervisor over subordinate analysts and/or other professional staff and the former supervises clerical, secretarial and technical/paraprofessional staff. It is further distinguished from the Fiscal and Management Analyst in that the Fiscal and Management Analyst class is responsible for City-wide administrative and analytical work whereas the Senior Management Analyst is responsible for departmental related work.
The current vacancy is in the Department of Animal Services and will be responsible for performing city-wide high level budget and fiscal management work. The position may be exposed to frequent loud animal noises, odors and pet dander. Note, the list established from this recruitment may be used to fill future vacancies in other departments.

Essential Functions:
Functions may include, but are not limited to, the following: perform advanced level administrative, operational, research and analytical duties in support of departmental activities; perform a variety of highly complex analysis, studies and research projects including those regarding budget, finance and operational activities; research, develop and prepare highly complex departmental and program budgets; maintain and monitor appropriate budgetary controls; implement budgetary adjustments; prepare written summaries and reports, financial analysis, chart and graphic presentations associated with the budget; serve as departmental liaison to the Office of Budget and Analysis; monitor and analyze departmental revenue and expenditures; analyze and evaluate the fiscal impact of departmental activities; perform short- and long-term fiscal forecasting incorporating department goals and objectives; serve as departmental liaison to the Finance Department; review and analyze the work of departmental staff to determine the accuracy of fiscal calculations; provide assistance in resolving operational and administration issues; identify issues and conduct research to find alternative solutions; make and assist in the implementation of recommendations; conduct feasibility and cost benefit analysis and audits; research, analyze and provide recommendations based upon findings; coordinate, implement and monitor special projects within assigned area of responsibility; perform complex research and analysis of new programs, services, policies and procedures; prepare and present reports; provide staff assistance to higher-level management staff; prepare and present staff reports and other correspondence as appropriate and necessary; plan, prioritize, assign, supervise and review the work of clerical, secretarial and/or technical/paraprofessional staff; participate in the selection of assigned staff; provide or coordinate staff training; conduct performance evaluations; work with employees to correct deficiencies; implement discipline procedures; evaluate operations and activities of assigned responsibilities; recommend and implement improvements and modifications for work methods and procedures; recommend and assist in the implementation of goals and objectives; participate in the implementation of departmental strategic plan initiatives; develop and monitor performance measures; evaluate program efficiency and effectiveness; plan, coordinate and evaluate activities associated with assigned contracts and agreements; participate in research and evaluation of proposed contractual obligations and agreements; participate in contract negotiations and administration; monitor compliance with applicable contractual agreements; evaluate operational needs for office or building space, office modification and equipment; analyze current staff, equipment and space use; coordinate installation and/or modification of facilities, systems and equipment; approve purchasing activities for assigned department; conduct research and recommend sources for supplies and equipment; approve requisitions with purchasing requirements; serve as a liaison with departments and other agencies; work with consultants, community groups, and commissions; make presentations as required; evaluate and advise on the operations and activities of assigned responsibilities; recommend improvements, changes, and modifications; prepare various reports on operations and activities; evaluate the impact of new and revised programs; review and analyze proposed and existing legislation, ordinances, and resolutions for impact on assigned department; participate in the development of short and long-range plans and programs as required; research and identify potential grant funding; assist in or prepare grants for final approval; oversee the expenditure of approve grant program funds and prepare required progress reports or other reports needed for documentation of grants; ensure that workflow progresses in an efficient and timely manner to meet the goals of the City; develop manuals, forms, and procedural handbook, as needed; prepare reports, agreements, requests for proposals, and correspondence; prepare and review Council agenda statements; attend Council meetings; make presentations to Council as required; build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service; perform related duties as assigned.

Minimum Qualifications
Any combination of education and/or experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be three years of increasingly responsible related professional experience AND training equivalent to a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, finance or a related field. A Master's degree is desirable.

Knowledge, Skills and Abilities / Physical Demands and Working Conditions
Knowledge, Skills and Abilities:

Knowledge of: principles and practices of public administration, including municipal budget preparation and administration; principles and methods of statistical measurement, cost analysis and fiscal planning; methods and techniques of data collection, analysis, interpretation and report preparation; methods and techniques of statistical and financial analysis; Federal and state laws, regulations, ordinances, codes, and regulations related to assignment; principles and practices of public sector contract administration; principles and practices used in grant development and administration; policies and procedures of assigned department; principles and practices of supervision, training and performance evaluation; computer equipment and software applications related to assignment; principles and practices of modern office methods and procedures; English usage, spelling, grammar, and punctuation.
Ability to: perform a full range of responsible analytical and administrative duties in support of assigned programs, functions and department involving the use of independent judgment and personal initiative; on a continuous basis, know and understand all aspects of the job; analyze budget and technical reports; interpret and evaluate staff reports; laws, regulations and codes; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; develop and analyze operational and technical policies and procedures; research and analyze problems and prepare recommendations on a variety of issues; interpret, apply and explain pertinent Federal, state and local laws, codes and regulations as well as City and department policies and procedures; work independently and with minimal supervision; work with complete discretion and confidentiality; understand and follow oral and written instructions; prepare, coordinate and monitor the department budget; prepare clear and concise administrative and financial reports; prepare, research, negotiate and monitor contracts and agreements; maintain confidentiality of privileged information; keep work related records and prepare reports using a computer; make sound judgments and decisions within established guidelines; organize and implement projects, operations, and activities related to work assignments; manage competing priorities; organize workload to ensure responsibilities are carried out in a timely manner; plan, assign, train and review the work of assigned staff; communicate with and coordinate with the public and other departments; perform the most complex work in area of assignment; establish and maintain cooperative-working relationships with those contacted in the course of work; work with various cultural and ethnic groups in a tactful and effective manner.
Physical Demands and Working Conditions:

On a continuous basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; and lift or carry weight of 10 pounds or less. See in the normal vision range with or without correction to read typical business documents and computer screens; hear in the normal range with or without correction. Primary work is performed indoors in a carpeted and air-conditioned office environment with fluorescent lighting and moderate noise level. Some movement is required from office to office and there is exposure to the external environment when going to outlying offices and meetings. Work is frequently disrupted by the need to respond to in-person and telephone inquiries.

Additional Information
Recruitment No. 26020606

To be considered, applicants must submit a City Application by 5:00 p.m. on the closing date listed. Candidates whose applications indicate education and experience most directly related to the position will be invited to participate in the selection process. All notices will be sent via e-mail. If e-mail address is unavailable, notifications will be sent via standard U.S. mail.

Unless otherwise noted, a passing score must be achieved at each step of the selection process in order to have your name placed on the eligibility list for hiring consideration. The examination materials for this recruitment are validated, copyrighted and/or inappropriate for review. The eligibility lists established as a result of this recruitment will be for a duration of six (6) months, unless otherwise extended.
The written examination is tentatively scheduled for July 22, 2026.
Middle Management/Professional Benefit Summary: Click
01

The supplemental questionnaire is used to further evaluate your experience and education to determine your eligibility for this position. Please answer each question accurately and thoroughly. To be considered for this position, the experience you indicate in your responses to the supplemental questions must also be described, in detail, on the Work History/Experience section of your Employment Application. Failure to complete the "Work History/Experience" section of the employment application will result in your application not being considered. Please do not refer your response to your resume. A resume will not be considered in determining your qualifications.

I have read and acknowledge the instructions stated above.

02

EDUCATION
Which of the following best describes your highest level of education?

Master's degree or higher
Bachelor's degree
Associate's degree
Some college
Completion of high school/GED

03

Please indicate below your major field of study?
(Please put N/A below if you do not possess a degree).

04

EXPERIENCE
Which of the following best describes your professional-level experience in budget preparation and administration, fiscal management, grants administration and/or contracts administration? (Note that clerical, technical, or paraprofessional-level experience is not qualifying).

Eight or more years of experience
At least five but less than eight years of experience
At least two but less than five years of experience
Less than two years of experience
No experience

05

The Senior Management Analyst is the advanced journey level class of the Management Analyst series.
We are seeking professionals with advanced knowledge and skills to perform highly complex, departmental administrative and analytical work in the areas of budget preparation and administration, fiscal management, grants administration, contracts administration, and special projects and studies and ability to perform work requiring significant independent judgment. Your experience must be of such scope, complexity and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.

The questions below represent areas in department administrative and analytical work that will be performed by the Senior Management Analyst. The responses you provide will be assessed in combination with the information on your Work History section of your employment application.

Failure to provide detailed and complete information may result in your application being rejected.
Indicate below the areas in which you possess experience that includes performing analytical duties as a primary job function. (Check all that apply).

Analysis, recommendation and implementation of improvements pertaining to organizational and operational personnel or fiscal activities
Contracts and/or grants administration and management
Cross departmental project management
Fee studies and/or development
Fiscal management including budget preparation, management and analysis
Policy and procedure interpretation
Procurement experience
Tax audit
Other areas; please indicate below.
No experience

06

If your responded "other area(s)" in Question 5, please specify below the area(s) in which you possess experience that includes performing analytical duties as a primary job function.
07

For the area(s) selected in Question 5 and/or specified above, describe your work experience performing analysis duties as a primary job function.
Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Provide the following for EACH change in position or employer.

A. Area (example: Procurement experience)

B. The name of employer;

C. Your official job title;

D. Length of experience (Number of years/months);

E. Description of duties that support this experience.

Note: Responses that are incomplete, do not address all of the items above, "See Resume" response, or responses in a narrative format will result in your application being rejected for lack of information. If you do not have experience, please put "no experience" below.

08

Do you have experience performing responsible professional budgeting or financial analysis and administrative research in a federal, state, county, or municipal agency?

09

If yes, please describe your experience performing responsible professional budgeting or financial analysis and administrative research in a federal, state, county, or municipal agency?
Your response must include and FOLLOW the format below. Treat each change in position or employer separately. Provide the following for EACH change in position or employer.

A. The name of employer;
B. Your official job title;
C. Length of experience (Number of years/months);
D. Description of duties that support this experience.

Note: Responses that are incomplete, do not address all of the items above, "See Resume" response, or responses in a narrative format will result in your application being rejected for lack of information. If you do not have experience, please put "no experience" below.

10

COMPUTER SOFTWARE
Senior Management Analysts utilize many computer programs and databases in performing research and analysis. Please indicate which finance software you have experience with. Check all that apply:

Tyler Munis
SAP
Oracle
Other
No experience

11

If OTHER above, please name the finance software below.
12

Please indicate your level of proficiency for the finance software you selected above.PLEASE NOTE: The level of proficiency you state below may be evaluated by the hiring department prior to or during your probationary period.

Expert: I have the ability to extract and manipulate data; develop complex queries, calculations and reports with minimal supervision. I have trained others so they can use this software or others consult me as an expert for assistance.
Proficient: I use this software as a regular part of my job duties. I am able to design basic reports using basic querying and formulas. I have some knowledge of complex functions and formulas.
Intermediate: I have used this software independently but not extensively to extract data and develop reports.
Beginner: I use this software for basic entries. I require assistance to use this software beyond data entry and template reports.
I have no knowledge of or experience with using this software.

13

Do you have experience using Microsoft Excel?

14

Please indicate your level of proficiency using Microsoft Excel.

Expert: I have the ability to extract and manipulate data; develop complex calculations and reports with minimal supervision. I have trained others so they can use this software or others consult me as an expert for assistance.
Proficient: I use this software as a regular part of my job duties. I am able to design basic reports using basic querying and formulas. I have some knowledge of complex functions and formulas.
Intermediate: I have used this software independently but not extensively. I am able to design basic reports from data generated for me.
Beginner: I require assistance to use this software and primarily use it for data entry.
I have no knowledge of or experience with using this software.

15

WORKING CONDITIONS
The current position assigned to the Department of Animal Services works in an environment that may include exposure to loud barking and other animal-related noises, animal odors and pet dander. Are you willing to accept a position under these working conditions?

16

APPLICANT'S ACKNOWLEDGMENT - NOTIFICATION VIA ELECTRONIC MAIL (E-MAIL)
The City of Chula Vista's Human Resources Department uses electronic mail (e-mail) to notify applicants of important information relating to the status and processing of your application. We do so as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs. Therefore, as an applicant, you are hereby advised of the following:

1. Ensure that the email address and contact information you provide is current, secure, and readily accessible to you. Do not share email addresses. Spam or other filters should be adjusted to accept our emails. We will not be responsible in any way if you do not receive our emails, i.e., for the non-delivery of email or if you fail to check your email-box on a timely basis, etc.

2. Read any notices we send carefully and in a timely manner. Follow further instructions, if any. We recommend that you print and keep a hard copy of our notices for your records.

I acknowledge that I have read, understand, and agree to the above.

Required Question

About the Company

City of Chula Vista, CA

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