Acquisitions Management, Administrative Skills, Audiovisual, Catering Services, Click Through Rate (CTR), Conferences, Corrective Action, Delphi, Documentation, Event Management, Federal Government, Government, Government Administrative Support, Grant Administration/Management, Hardware Virtualization, Information Technology & Information Systems, Logistics, Microsoft Office, On Site Support, Plan Meetings, Presentation/Verbal Skills, Prism, Talent Management, Training/Teaching
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Description
This role is contingent upon contract award.
CTR Management Group, LLC (CTRMG) champions the missions of our Federal Government customers and delivers value through people, processes, and solutions. Our customer-centric approach and innovative spirit are at the core of who we are and are reflected in our commitment to our clients' missions. Our practice areas include Acquisition Management, Human Capital Management, Grants Management and Administration, Information Technology, Training and Development, and various Administrative Support Services.
CTRMG is seeking a Senior Meeting Planner/Event Facilitator to support the Federal Transit Administration (DOT FTA) located in Washington, DC.
Requirements
The Senior Event Coordinator serves as the operational lead responsible for planning, coordinating, and executing meetings, conferences, training events, and stakeholder engagements. The position manages day-to-day logistics and ensures all event requirements are fulfilled efficiently and professionally.
Key Responsibilities
- Coordinate all aspects of conference and meeting logistics.
- Manage venue communications and coordination with hotels, conference centers, and training facilities.
- Coordinate room layouts, audiovisual requirements, catering, transportation, registration, and attendee support.
- Develop event timelines, planning checklists, and logistics schedules.
- Monitor event execution and provide on-site support when required.
- Coordinate speaker, presenter, and VIP requirements.
- Maintain event documentation and after-action reports.
- Track logistical milestones and communicate status updates to Government stakeholders.
- Resolve real-time event issues and coordinate corrective actions.
Minimum Qualifications
- Bachelor's degree
- Minimum of 10 years of experience in event planning, event supervision, and event facilitation.
- Experience coordinating Federal meetings, conferences, or training events.
- Proficiency in Microsoft Office Suite and virtual collaboration platforms.
Preferred Qualifications
- Certified Meeting Professional (CMP) certification.
- Experience using Delphi, PRISM, or similar event management systems.
- Experience supporting large-scale Federal conferences and executive events.
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CTR Management Group LLC