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Senior Office Assistant 202, Cemetery

City of Laredo, TX

Laredo, TX

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JOB DETAILS
SALARY
SKILLS
Accounts Payable, Accounts Receivable, Administrative Skills, Billing, Bookkeeping, Calendar Management, Communication Skills, Computer Software, Conflict Resolution, Construction, Contract Processing, Customer Support/Service, Dental Insurance, Documentation, Driver's License, Employee Benefits, English Language, Heavy Equipment/Vehicles, High School Diploma, IBM AS-400 Server, Infectious Diseases, Microsoft Office, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Problem Solving Skills, Public Works, Record Keeping, Reporting Skills, Retirement Plan, Secondary School, Service Delivery, Spanish Language, Team Player, Telephone Skills, Time Management, Warehousing, Willing to Travel
LOCATION
Laredo, TX
POSTED
Today
Salary: $14.76 Hourly
Location : Laredo, TX
Job Type: Full-time
Job Number: A262795-1
Department: Public Works (27/38)
Division: Cemetery
Opening Date: 05/28/2026
Closing Date: Continuous

Job Description
Provides administrative support to one or more City departments. Answers phone calls, schedules appointments, assists with burial arrangements, contracts and all related cemetery concerns.

Essential Functions/ Job Competencies/ Physical Requirements
ESSENTIAL DUTIES & RESPONSIBILITIES

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.
  • Oversees administrative processes, such as payroll, accounts receivables/payable, invoices, requisitions, work orders, etc.; maintains and distributes supplies and inventory, meets with families to make burial arrangements, process burial contracts, calculate fees.
  • Takes payments and forward for processing, makes deposits and prepare monthly reports.
  • Updates maps of cemetery.
  • Update data base daily.
  • Gathers data, compiles reports, and disseminates information; maintains records and documentation.
  • Processes payroll for department employees.
  • Provides customer service to patrons and staff.
  • Coordinates program(s) or processes within department, including intake, approval, processing, and reporting, in addition to preparing related policies and procedures.
  • Will be required to drive a City vehicle for City business use.
  • Performs other duties as assigned.
COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
Knowledge of:
  • Knowledge of modern office procedures and methods including computers and applicable software, such as AS400 and Microsoft Office
  • Knowledge of English grammar, spelling, and punctuation
  • Knowledge of bookkeeping, cash handling, and arithmetic
  • Knowledge of program requirements
  • Knowledge of advanced clerical practices and procedures
  • Knowledge of City of Laredo policies, procedures, and ordinances
Skills and Abilities:
  • Skill in planning, organization, and time management
  • Skill in customer service delivery
  • Skill in performing a variety of duties, often changing from one task to another of a different nature
  • Skill in conflict resolution and problem solving
  • Ability to organize data, prepare reports, and maintain records
  • Ability to build and maintain effective working relationships with others.
  • Ability to communicate clearly and effectively both orally and in writing.
  • Ability to maintain good planning and organizational skills.
  • Ability to take and follow directions from supervisor.
  • Ability to give directions to and gain compliance from assigned staff.
  • Ability to perform strenuous work and routine work.
  • Ability to maintain a valid Texas Driver License and a good driving record.
  • Ability to project a positive and professional image of the City of Laredo.
  • Ability to effectively communicate both orally and in writing in the English language and orally in the Spanish language.
  • Ability to comply with all City of Laredo's policies and procedures.
  • Ability to maintain good health and physical condition sufficient to permit the full performance of the duties of this position.
WORK ENVIRONMENT/CONDITIONS AND PHYSICAL DEMANDS

Physical Effort Requirements Position will have the following exposures
  • Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
  • Exerting up to 100 pounds of force occasionally, up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly having to move objects.
Work Environment Locations Position will require the employee to work in the following types of work environments

Sometimes
  • Outdoor environment
  • Street environment (near moving traffic)
  • Construction site
  • Vehicles
  • Warehouse environment
Frequently
  • Confined space
Often
  • Office or similar indoor environment
Exposures Position will require the employee to be exposed to the following environmental elements

Seldom
  • Communicable diseases
  • Moving mechanical parts
Sometimes
  • Individuals with known violent backgrounds
  • Extreme cold (below 32 degrees)
  • Fumes or airborne particles
  • Toxic or caustic chemicals or substances
Frequently
  • Extreme heat (above 100 degrees)
  • Loud noises (85+ decibels such as heavy trucks, jack hammers, construction)
Often
  • Individuals who are hostile or irate
Travel Position will require the employee to travel
Never:
  • Regional travel
  • National travel
  • International travel
Sometimes:
  • Local travel
Minimum Qualifications
Required Education and Experience
  • High School diploma or G.E.D. equivalency
  • At least two (2) year of experience in office work
Valid Licenses and Certifications
Required Licenses and Certifications:
  • Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment.

As part of the minimum requirements for all positions with the City of Laredo, a thorough background check and certified school transcripts will be required from all applicants who are offered employment.

Effective February 24, 1997, all selected applicants are required to undergo a drug and alcohol test prior to employment.

Effective January 7, 2008, all persons in safety-sensitive functions/positions, as per City of Laredo Drug and Alcohol Policy definition, shall be subject to random drug and alcohol testing.

A person with a disability who needs a reasonable accommodation related to a selection process is requested to contact the Human Resources Department at (956) 791-7480 two days prior to the scheduled interview and/or test if applicable
City of Laredo is an Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer. We welcome differences in the form of gender, race, ethnicity, disability, geography, socioeconomic status, age, politics, religion, philosophy, sexual orientation, or gender identity. All applicants who share this goal are encouraged to apply. Must be able to function in a principle-based organization that has a culture built on character and core values.
The City of Laredo provides a benefit compensation package that includes the following for all Full-time regular employees:
  • 10 days of paid vacation per year
  • 6 1/2 days sick leave per year
  • Pension plan
  • 16 paid Holidays
  • Paid health*
  • Dental plan*
  • Life insurance*
*30 day waiting period

For a full description of our benefits, please visit our website at: under Employee Benefits
01

Are you a current regular full-time or part-time City of Laredo employee?
  • I am a full-time City of Laredo employee
  • I am a part-time City of Laredo
  • I am not a full-time or part-time City of Laredo employee

02

What is your highest level of education?
  • Some High School
  • High School Diploma or G.E.D. recognized by the Texas Education Agency or a regional accrediting agency
  • 30 completed college hours (credits) from an accredited college or university
  • 60 completed college hours (credits) from an accredited college or university
  • Associate's Degree from an accredited college or university
  • Bachelor's Degree from an accredited college or university
  • Master's Degree from an accredited college or university
  • PhD from an accredited college or university
  • Juris Doctor from an accredited college or university
  • Other Post Graduate Degree from an accredited college or university
  • None of the above

03

Do you have at least two (2) years of office work experience?
  • Yes
  • No

04

From the experience you provided on your application, list the name of the agencies you performed office work with:Note: Do not answer this question with "See Resume" or "See Application". Doing so will automatically disqualify your application from the process.
05

Supplemental questions are considered part of your official application. Failure to complete all sections of your application, including the "Driver License", "Education", "Work Experience", "Certifications and Licenses" (if applicable), and "Agency-Wide Questions" will result in your application not being processed. Please complete the City's application to include all current and previous work history, relevant education, and any license(s)/certification information that may be required. A resume will not be accepted or reviewed to determine if an applicant has met the qualifications for the position. Any misrepresentation will result in your disqualification for employment consideration.
  • I have read and understand the above information
  • I have read and do not understand the above information. I will contact the Human Resources Department for further explanation at (956) 791-7480.

Required Question

About the Company

C

City of Laredo, TX

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