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Senior Office Manager

Forest City Trading Group LLC

Beaverton, OR

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JOB DETAILS
JOB TYPE
Full-time
SKILLS
Administrative Skills, Analysis Skills, Billing, Budget Management, Business Development, Calendar Management, Cleanroom, Communication Skills, Continuous Improvement, Corporate Event Management, Custodial Services, Detail Oriented, Establish Priorities, Event Management, Expense Reports, Facilities and Maintenance, Housekeeping/Cleaning, Interpersonal Skills, Inventory Management, Leadership, Logistics Management, Maintenance - Appliances, Maintenance Services, Marketing, Microsoft Office, Microsoft Product Family, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Property Management, Safety Compliance, Sales, Telephone Skills, Time Management, Writing Skills
LOCATION
Beaverton, OR
POSTED
Today

Position Summary

The Senior Office Manager plays a central role in ensuring the smooth and continuous improvement of FCTG headquarters operations. This position is responsible for maintaining a professional, efficient, and welcoming office environment while providing high-level administrative support to identified Executive Leadership.

Office Operations Responsibilities

  • Maintain and manage office supply inventory, including ordering and restocking as needed
  • Serve as the first point of contact for visitors; answer and direct incoming phone calls in a professional manner
  • Manage all incoming and outgoing mail and deliveries
  • Communicate and enforce office policies and procedures
  • Identify and drive opportunities for process improvement and more efficient office management; implement approved new opportunities
  • Track and manage all office budget items including food, supplies, events, maintenance, and associated invoice processing
  • Collaborate with Manager to plan and execute company-wide events, including team lunches, Executive lunches, as well as on-site and off-site gatherings
  • Ensure the kitchen and Board Room are clean, organized, and fully stocked daily
  • Serve as the primary point of contact for building management and facility service providers
  • Oversee office cleaning and facilities maintenance, including kitchen upkeep, appliance maintenance and repair, and cleaning coordination
  • Partner with HR and the Safety Coordinator on office safety planning and compliance

Executive Leadership Support

  • Coordinate schedules, meetings, and logistical needs for visiting OpCo employees, vendors, customers, and candidates
  • Provide comprehensive administrative support for identified Executive Leadership, including calendar management, meeting scheduling, travel booking, expense reporting, departmental invoice processing, and projects as assigned
  • Lead and manage logistics for company events for Business Development and Marketing sales and training

Knowledge, Skills & Abilities

  • Highly organized, self-motivated, and exceptionally detail-oriented
  • Positive mindset and approach
  • Demonstrated ability to manage multiple high-priority assignments concurrently as well as meet deadlines
  • Strong interpersonal skills with the ability to read, adapt to, and build rapport with a set of diverse personalities and working styles
  • Excellent written and verbal communication skills
  • Proactive approach to time management and prioritization in a dynamic, fast-paced environment
  • Strong analytical and problem-solving
  • Proficient in Microsoft Teams and the full Microsoft Office suite

Education & Experience

  • Required: 4 - 5 years of progressive experience supporting VP level Executives, as well as 2 - 3 years of office management

Note: This is a Non-Exempt, In Office Position

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About the Company

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Forest City Trading Group LLC

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