Job Summary: We are seeking an experienced Employment Legal Paralegal/Case Manager to support our Employment Legal team. This role involves case management, litigation support, compliance assistance, and project management. The ideal candidate will have strong organizational skills, a proactive mindset, and the ability to collaborate across HR, IT, and Employee Relations.
Responsibilities: Team & Process Support:
Build and improve foundational systems, processes, and workflows for the Employment Legal team.
Create standardized processes, automated workflows, and documentation management systems.
Administrative Support:
Draft, review, and format legal documents, correspondence, and presentations.
Manage employment intakes and conduct initial reviews for completeness.
Respond to partnership intake requests and manage response expectations.
Maintain organized records and files in Google Drive.
Schedule meetings, depositions, mediations, and other proceedings.
Manage invoices from outside counsel and vendors.
Support the development and implementation of legal procedures.
Litigation Management:
Maintain electronic and physical files for litigation, arbitration, agency charges (EEOC, DFEH, DOL), and investigations.
Track deadlines, statutes of limitations, and calendars for active cases.
Assist with discovery, including collection, review, and production of documents.
Prepare legal pleadings, motions, and filings.
Liaise with outside counsel to ensure compliance with company policies.
Compliance & Investigations:
Support internal investigations by organizing documents and scheduling interviews.
Assist with compliance initiatives related to employment law.
Help develop training materials and resources for HR and managers.
Project Management:
Develop and manage project plans for high-priority legal projects.
Identify risks, blockers, and resolve project gaps.
Build relationships and influence stakeholders to drive progress.
Ensure project goals are met and conduct retrospectives to capture lessons learned.
Requirements (Must Have):
5 7 years of in-house employment paralegal or case manager experience.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with Google Drive / G-Suite.
Familiarity with case management and eDiscovery tools (e.g., Exterro).
Experience with billing and invoice management systems.
Strong organizational, multitasking, and collaboration skills.
Experience with litigation holds, discovery, and document production.
Data tracking and analytics for litigation/employment matters.
Excellent communication and stakeholder management skills.
Numbers & Facts
Location
San Jose, CA
Salary
$35–$46 Per Hour
Skills
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Case Managementunmatched
Communication Skillsunmatched
Corporate Policiesunmatched
Document Managementunmatched
Documentation Formatunmatched
Employee Relationsunmatched
Employment Lawunmatched
Human Resources Managementunmatched
Legalunmatched
Legal Documentsunmatched
Legal Support Skillsunmatched
Litigationunmatched
Maintain Complianceunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Multitaskingunmatched
Organizational Skillsunmatched
Paralegalunmatched
Procedure Implementationunmatched
Process Developmentunmatched
Project Planningunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Risk Analysisunmatched
Standards Developmentunmatched
Team Playerunmatched
Time Managementunmatched
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