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About Us:
Founded in 1972, Midwest Drywall, an employee-owned company, is a leading contractor of panel engineering, fabrication, installation, EIFS/plaster, metal-studs, drywall, specialty ceilings and finish carpentry. Headquartered in Wichita, Kansas, Midwest Drywall's 350+ employees serve customers in the Midwest region and throughout the United States and has developed a reputation of excellence, providing specialty services to some of the most iconic commercial projects. Midwest Drywall Co., Inc. works hard to provide a culture where people will not only enjoy the stability of long term employment, but also have the opportunity for growth. Compensation and benefits that are consistent with our leadership position in the industry. We are an Equal Opportunity Employer (EOE) striving to provide long-term employment opportunities for all.
Position Summary
The Senior Payroll & Compliance Specialist supports accurate, timely, and compliant payroll administration for Midwest Drywall's union and non-union workforce. This position provides senior-level support for payroll compliance, union reporting, certified payroll, prevailing wage documentation, payroll tax reporting, OCIP/CCIP reporting, payroll records, audits, and backup payroll processing. The role works closely with the Senior Payroll & Compliance Manager and partners with Finance, Human Resources, Operations, field leadership, unions, benefit funds, customers, auditors, and vendors to maintain complete records, meet deadlines, resolve payroll issues, and reduce compliance risk.
Essential Duties and Responsibilities:
Payroll Administration
- Serve as backup for weekly and bi-weekly payroll processing as needed to support business continuity.
- Review payroll data for accuracy and completeness prior to payroll processing, including hours, rates, deductions, job coding, employee status changes, and supporting documentation.
- Assist with payroll adjustments, corrections, off-cycle items, final pay calculations, and employee termination-related payroll items as assigned.
- Respond to payroll-related employee questions, research issues, and assist with timely resolution while maintaining confidentiality and professionalism.
- Maintain payroll records, supporting documentation, audit files, and recurring checklists in accordance with company retention and confidentiality requirements.
- Cross-train with the Payroll Specialist and other payroll team members to ensure continuity during vacations, absences, deadlines, and other staffing needs.
Construction Payroll and Compliance
- Prepare, review, and submit weekly union payroll reporting accurately and on schedule.
- Prepare weekly union window dues reporting and monthly union reporting, remittances, and supporting documentation.
- Assist with prevailing wage and certified payroll documentation, including project-specific reporting requirements, wage classifications, fringes, and related support files.
- Coordinate OCIP/CCIP enrollments for applicable projects and prepare required monthly OCIP/CCIP reporting.
- Maintain compliance documentation required for construction contracts, union agreements, customer requests, project requirements, and audits.
- Research discrepancies in payroll, union, certified payroll, prevailing wage, OCIP/CCIP, or compliance reporting and escalate risks or unresolved issues promptly.
Payroll Tax, Reporting, and Audit Support
- Assist with payroll tax reconciliations, quarterly payroll reporting, annual reporting, and year-end payroll activities, including W-2 support.
- Prepare, reconcile, and maintain payroll-related reports and files needed for audits, compliance reviews, union inquiries, customer requests, and internal controls.
- Support internal and external payroll audits by gathering documentation, reconciling data, responding to assigned requests, and tracking open items to completion.
- Assist with implementation of payroll process improvements, system updates, report enhancements, controls, and documentation that strengthen accuracy and efficiency.
- Monitor recurring deadlines and communicate missing information, exceptions, system issues, or compliance concerns early.
- Perform other payroll and compliance duties as assigned.
Supervisory Responsibilities
This position does not normally have direct supervisory responsibility. The Senior Payroll & Compliance Specialist may provide process guidance, cross-training, documentation support, and informal coaching to team members or employees who contribute payroll, union reporting, or compliance information.
Qualifications:
Minimum Qualifications
- Minimum of three to five years of progressively responsible payroll, payroll compliance, accounting, HR, or related administrative experience.
- Working knowledge of payroll processing, payroll records, payroll reporting, reconciliations, confidentiality requirements, and deadline-driven compliance work.
- Strong attention to detail, accuracy, organization, follow-through, and ability to manage multiple recurring deadlines in a fast-paced environment.
- Proficiency with Microsoft Excel and Microsoft Office applications, including the ability to review, compare, reconcile, and document data.
- Excellent written and verbal communication skills and the ability to work effectively with employees, managers, field leaders, unions, customers, vendors, and auditors.
- Ability to maintain confidentiality, exercise sound judgment, and handle sensitive employee, payroll, financial, and compliance information appropriately.
Preferred Qualifications
- Construction payroll experience, especially with union, multi-state, prevailing wage, certified payroll, or project-based reporting requirements.
- Experience preparing union reporting, dues reporting, remittances, certified payroll, OCIP/CCIP reporting, or related construction compliance documentation.
- Experience with payroll tax reconciliations, quarterly and annual payroll reporting, W-2 support, payroll audits, and internal controls.
- Experience with Spectrum or another construction ERP, payroll, HRIS, or reporting system.
- Payroll-related coursework, construction payroll training, or certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
Education and Experience
- Bachelor's degree in accounting, business, human resources, finance, or a related field is preferred. An associate degree or equivalent combination of education, training, and directly relevant experience will be considered.
- Three to five or more years of related payroll or payroll compliance experience is required; experience in construction, union reporting, certified payroll, prevailing wage, or multi-state payroll is preferred.
Licenses, Certifications, and Training
- FPC, CPP, construction payroll, certified payroll, prevailing wage, payroll tax, or comparable payroll/compliance training is preferred but not required.
- Maintain current knowledge through ongoing training related to payroll practices, wage and hour rules, payroll tax reporting, union reporting, certified payroll, prevailing wage, OCIP/CCIP, data privacy, and company procedures.
Knowledge, Skills, and Abilities
- Working knowledge of payroll administration, payroll tax support, payroll records, reconciliations, reporting calendars, and audit-ready documentation.
- Ability to interpret payroll reports, union instructions, project requirements, rate schedules, employee records, procedures, and supporting documentation.
- Strong analytical and problem-solving skills with the ability to identify discrepancies, determine root causes, document corrective action, and escalate issues appropriately.
- Strong Microsoft Excel and reporting skills, plus the ability to learn company payroll, ERP, HRIS, union portal, customer portal, and document-management systems.
- Ability to work independently while collaborating effectively with Finance, Human Resources, Operations, field teams, unions, benefit funds, customers, vendors, and auditors.
- Commitment to accuracy, confidentiality, employee service, compliance, continuous improvement, and business continuity.
Physical Demands
The physical demands described below are representative of those that may be required to perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Requirement Frequency Notes Sit / use computer and phone Frequent Includes extended use of payroll, ERP, spreadsheet, portal, email, phone, and virtual-meeting systems. Stand / walk Occasional Includes movement within the office and visits to meetings, company facilities, union offices, customer locations, or project sites. Bend / reach / use stairs Occasional May be required when handling files, supplies, records, or during facility and project visits. Lift / carry Occasional Up to 20 pounds, such as files, office supplies, payroll materials, or small equipment. Use PPE / work near operations As needed Project visits may require a hard hat, safety glasses, high-visibility vest, safety-toe footwear, or other required PPE.
Work Environment
Work is primarily performed in a professional office environment with frequent use of computers, payroll systems, ERP or HRIS systems, spreadsheets, union portals, customer portals, phones, and confidential records. The position is deadline-driven and may require additional availability during payroll processing, union reporting, month-end, quarter-end, year-end, project reporting, audits, or system changes. Occasional visits to construction sites, customer locations, union offices, vendor locations, or company facilities may involve noise, dust, weather, uneven surfaces, moving equipment, and required PPE.
Compensation and Benefits
Final pay is subject to approval and may vary based on directly relevant payroll, construction payroll, union reporting, certified payroll, prevailing wage, payroll tax, systems, audit, and compliance experience; credentials; and internal equity. Eligible employees may participate in the ESOP, 401(k) plan with company match, medical, dental and vision insurance, paid time off and holidays, flexible spending accounts, and company-paid life and AD&D insurance. Applicable plan documents govern eligibility and benefits.
Safety Responsibilities
- Follow all Midwest Drywall safety policies, site-specific safety rules, access requirements, and applicable OSHA requirements during office, facility, customer, union, vendor, and project-site activities.
- Use required personal protective equipment and immediately report unsafe conditions, incidents, near misses, or injuries.
- Protect confidential payroll, employee, financial, and compliance records and follow company information-security and document-handling procedures.
Performance Expectations
- Complete assigned payroll, union reporting, dues reporting, remittance, OCIP/CCIP, certified payroll, prevailing wage, tax support, and audit tasks accurately and by required deadlines.
- Maintain complete, organized, and audit-ready records with appropriate supporting documentation and approvals.
- Research and resolve discrepancies promptly, document corrective action, and escalate risks, missing information, or unresolved issues early.
- Provide responsive, confidential, and professional support to employees, managers, field teams, unions, customers, vendors, and auditors.
- Contribute to practical process improvements, cross-training, documentation, and backup coverage that strengthen accuracy, efficiency, compliance, and business continuity.
Equal Employment Opportunity and ADA Accommodation
Midwest Drywall is an equal opportunity employer. The Company provides reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job, unless doing so would create an undue hardship. This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all duties, responsibilities, or qualifications associated with the role.
Employee Acknowledgment
I acknowledge that I have received and reviewed this job description. I understand that it may be revised at any time and that I am responsible for performing the essential functions of the position, with or without reasonable accommodation.
We are an equal opportunity employer.
Women, minorities, veterans and individuals with
disabilities are encouraged to apply.