Job Description
Senior Payroll Specialist
Setting/Hours: 100% In-Office | Full-time
Join trak group in partnering with a growing client in Cincinnati, Ohio thats expanding its Shared Services team.
Position Summary
We are seeking an experienced Payroll Manager to oversee the full-cycle payroll process for multiple U.S. Business units. This role is responsible for ensuring accurate and timely payroll processing, maintaining payroll system integrity, ensuring compliance with federal, state, and local regulations, and serving as the subject matter expert for payroll operations. The ideal candidate has extensive Workday payroll experience, strong analytical skills, and a proven ability to manage complex, multi-state payroll processes in a fast-paced environment.
Key Responsibilities
Manage the end-to-end payroll process, including bi-weekly, multi-state payroll processing, garnishments, and payroll taxes.
Maintain and administer Workday payroll and related payroll systems, ensuring data accuracy, system integrity, and seamless integration with HR and benefits platforms.
Process payroll inputs including commissions, bonuses, overtime, benefit deductions, and other compensation adjustments.
Maintain employee payroll records, including direct deposit information and federal, state, and local tax elections.
Review and reconcile payroll data, timesheets, and attendance records prior to payroll submission.
Prepare, reconcile, and validate payroll reports before transmission.
Prepare and submit payroll tax filings and required reports to government agencies.
Respond to employee payroll inquiries and provide guidance regarding pay, deductions, and payroll policies.
Support employee training on payroll-related processes and systems.
Manage funding and remittance of payroll deductions, including retirement plans and other voluntary benefits.
Coordinate payroll-related data transfers between payroll, benefits, and other integrated systems.
Ensure accurate processing of year-end payroll adjustments and W-2 reporting.
Support SOX compliance activities by providing payroll documentation for internal and external audits.
Stay current on payroll legislation, tax regulations, and compliance requirements.
Assist with payroll reconciliations to the general ledger and monthly bank statements.
Participate in special projects and continuous improvement initiatives as assigned.
Bachelor's degree in Accounting, Business Administration, or a related field;payroll certification or equivalent experience is preferred.
Minimum of 5 years of payroll processing experience, including at least 2 years independently managing multi-state payroll.
25 years of general accounting experience preferred.
Extensive hands-on experience with Workday Payroll is required.
Strong understanding of federal, state, and local payroll tax regulations and compliance requirements.
Comprehensive knowledge of payroll best practices, payroll systems, and payroll legislation.
Ability to maintain strict confidentiality while handling sensitive employee and payroll information.
Strong organizational, analytical, and problem-solving skills.
Ability to prioritize multiple responsibilities and consistently meet critical payroll deadlines.
Intermediate to advanced proficiency in Microsoft Office, particularly Excel.
Excellent communication and customer service skills.
Self-motivated, detail-oriented professional with the ability to work independently in a fast-paced environment.
Flexibility to work outside normal business hours, including evenings, weekends, or holidays, when payroll processing deadlines require.
If you're ready to take the next step in your career and want to make an impact, partner with trak group to explore this opportunity.
Numbers & Facts
| Location | Cincinnati, OH |
| Industry | Staffing/Employment Agencies |
| Company Size | 500 to 999 employees |
| Year Founded | 1972 |
| Website | http://www.trakcincy.com/ |
About Company
trak group, established in 1972, is proud of its impeccable reputation as a professional recruiting and staffing firm. trak has demonstrated an unmatched level of expertise and success in the industry, and takes great pride in its A+ rating from the Better Business Bureau.
trak has been awarded “Best Places to Work” by the Business Courier three consecutive years; following the third and final nomination, trak was respectfully awarded with “The Best of the Best”. We continue to hold the Consumers’ Choice Award for Business Excellence and the “SPECTRUM Award” for Service Excellence from City Beat News indicating a 5-star customer service rating. Six of our employees have been inducted into the prestigious “International Hall of Fame” and four carry national certifications lending to their dedication and passion for our industry.
Specializing in direct hire, alternative hire and contract opportunities, trak is currently partnering with over 300 client companies in the Greater Cincinnati and Northern Kentucky Area. Because we are proud of our process, we take time to source, screen and evaluate each candidate. Our placement fields include office support, customer service, accounting and finance, operations, management, human resources, sales and marketing, engineering and supply chain management.
Skills
- Accountingunmatched
- Analysis Skillsunmatched
- Business Administrationunmatched
- Communication Skillsunmatched
- Continuous Improvementunmatched
- Customer Support/Serviceunmatched
- Data Qualityunmatched
- Documentationunmatched
- Establish Prioritiesunmatched
- External Auditunmatched
- Federal Laws and Regulationsunmatched
- Fundingunmatched
- General Ledger Accountingunmatched
- Government Reportingunmatched
- Internal Auditunmatched
- Local Taxunmatched
- Maintain Complianceunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Payroll Administrationunmatched
- Payroll Managementunmatched
- Payroll Software/Servicesunmatched
- Payroll Taxunmatched
- People Managementunmatched
- Reconciliationunmatched
- Record Keepingunmatched
- Regulatory Complianceunmatched
- Retirement Planunmatched
- Sarbanes-Oxley Act (SOX)unmatched
- Staff Trainingunmatched
- State Laws and Regulationsunmatched
- State Taxunmatched
- System Integration (SI)unmatched
- Systems Maintenanceunmatched
- Tax Regulationsunmatched
- Time Managementunmatched
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.
Free resume templatesFree resume builder
Improve your existing resume or start from scratch and create a standout, ATS-friendly resume. Add job-specific content, download and apply.
Free resume builder