Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies' core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.
As the Senior Payroll Specialist, you ensure accurate, compliant, and timely payroll processing across a high‑volume, multi‑state employee population. You will manage complex transactions, support payroll reconciliation and reporting, uphold data integrity, and serve as a primary resource for payroll inquiries. Your work strengthens compliance, improves payroll accuracy, and enhances the overall employee experience.
Responsibilities
- Processes weekly or bi‑weekly multi‑state payrolls accurately and on time using ADP Workforce Now (WFN).
- Manages complex payroll transactions including bonuses, retroactive adjustments, off‑cycle checks, garnishments, and tax levies.
- Coordinates closely with human resources (HR) to validate data for new hires, terminations, bonus payments, and other payroll‑impacting changes.
- Reconciles payroll prior to transmission to ensure accuracy and completeness.
- Prepares and distributes customized payroll reports for finance, audits, and internal stakeholders.
- Maintains compliance with federal, state, and local wage and hour laws, including Fair Labor Standards Act (FLSA) requirements.
- Supports year‑end payroll activities including preparation of Forms W‑2 and W‑2c.
- Investigates discrepancies, identifies root causes, and implements corrective actions.
- Maintains payroll system data integrity and supports process improvements, audits, and special projects.
- Supports payroll activities related to acquisitions and organizational changes.
Required Qualifications
- Minimum of 5-7 years of progressive, hands‑on U.S. payroll experience, preferably in complex multi‑state environments.
- Experience with ADP Workforce Now (WFN).
- Advanced proficiency in Microsoft Excel, including VLOOKUPs, PivotTables, and other data analysis functions.
- Strong working knowledge of FLSA compliance and payroll tax regulations.
- Proven experience processing high‑volume payrolls with strong accuracy and timeliness.
- Strong analytical, problem‑solving, and reconciliation skills.
- Exceptional attention to detail and commitment to confidentiality.
- Familiarity with garnishment processing and priority.
- Strong written and verbal communication skills.
- Ability to manage competing priorities in a fast‑paced environment.
- Strong customer service orientation with a collaborative approach.
Preferred Qualifications
- Familiarity with SOX compliance requirements.
- Experience supporting benefits and retirement plan administration.
- Experience with payroll data, reporting, or administrative support in complex operational environments.
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off
- Health Savings Account (HSA) with company contribution
- Flexible Spending Accounts (FSA)
- Company‑paid life and AD\&D insurance
- Short‑ and long‑term disability coverage
- Tuition reimbursement
Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.