The Heritage Group is a fourth-generation, family-owned business focused on construction and materials, environmental services and specialty chemicals. Over the last 90+ years, the Heritage portfolio has grown to include more than 50 companies that employ more than 6,000 people. What unites this diverse group of businesses and individuals is our commitment to create a safer, more enriching, and sustainable world by harnessing the power of family.
Reporting to the Manager, Enterprise Payroll, the Senior Payroll Specialist is a key subject matter expert responsible for ensuring accurate, timely, and compliant payroll processing. This role acts as a strategic partner between HR, Finance, and IT to drive continuous process improvements, automate administrative workflows for payroll, and maintain flawless payroll tax compliance across all jurisdictions, as well as protecting employee confidentiality and maintaining data integrity and internal controls.
*This role is primarily remote with occasional travel into our Indianapolis, IN offices. Qualified candidates must reside within 75 miles of the Indianapolis, IN area*
Essential Functions
70% Payroll Processing and Administration
Maintains knowledge of applicable state and federal payroll and related tax regulations, legislation and guidelines including, but not limited to writs of garnishment, child support, levies, and subpoenas
Reviews, analyzes, audits, and verifies payroll reports and backup documents for accuracy
Completes the Payroll Variance Report for all payrolls, and explains discrepancies 5% or more
Acts as a liaison with staff and managers in answering questions, providing alternatives, and facilitating decision-making. Cross-collaboration across other HRSS teams is essential.
Execute end-to-end biweekly/weekly multi-state payroll cycles for all employees within Workday and Viewpoint, with regards to Federal compliance. Integrate time tracking and pay data from Viewpoint construction management software and Workday HCM to process payroll in Workday and Viewpoint seamlessly.
Oversee the processing of complex pay elements including retroactive pay, bonuses, garnishments, and equity compensation
Prioritizes and plans day-to-day work activities effectively to utilize time
Administers employee wage garnishments and child support deductions and setups
Completes monthly union check requests, reports and coordinates system updates, tax update testing, etc.
Assists in researching and resolving employee pay issues
Responds to employee requests for written employment verification, wage verification, etc.
Balances and submits ACH, tax, benefit, and Third-Party files
Demonstrates accuracy and thoroughness and ensures quality of work
Creates monthly reports to maintain data integrity and compliance while limiting liability and risk
Acts as a subject matter resource to team members in payroll processing and trains new employees
10% Tax Compliance & Reporting
Maintain comprehensive knowledge of federal, state, and local payroll tax regulations.
Assist in reconciling quarterly and annual tax filings, including W-2 and W-2c data processing, and resolve any discrepancies with tax agencies.
Review tax vendor reports and help manage internal Workday tax configuration and testing for any releases.
10% Process Improvement & System Enhancement
Continuously evaluate existing payroll workflows to identify bottlenecks and manual entry flaws, implementing improvements that increase accuracy and reduce processing time, using AI as a tool to assist.
Partner with HRIS and IT teams to architect, troubleshoot, and optimize file feeds between Workday and Viewpoint.
Design and document standardized payroll procedures, build automated reporting dashboards, and promote the use of employee self-service tools.
Participates in the development of new procedures and policies related to payroll operations; coordinates approved changes within payroll processing system; updates policy and procedure manual
Initiate quality assurance reviews and identify problematic processes
Test system configuration updates prior to migration into the production environment to ensure changes have an accurate impact, especially tax updates, patches, new configuration, etc.
Strives to develop efficiencies and processes to limit manual transactions
Maintains confidentiality and the highest degree of integrity
Assists in any special payroll projects, audit data requests and year end process
10% Auditing & Cross-Functional Collaboration
Perform pre- and post-payroll audits, resolve discrepancies, and reconcil
Numbers & Facts
Location
Indianapolis, Indiana
Skills
Analysis Skillsunmatched
Artificial Intelligence (AI)unmatched
Auditingunmatched
Channel Strategiesunmatched
Check Processingunmatched
Child Supportunmatched
Construction Industry Softwareunmatched
Construction Managementunmatched
Cross-Functionalunmatched
Data Processingunmatched
Data Qualityunmatched
Design Documentunmatched
Documentation Standardsunmatched
Establish Prioritiesunmatched
Financeunmatched
HRIS/HRMSunmatched
Human Resources Strategyunmatched
Identify Issuesunmatched
Local Taxunmatched
Payroll Administrationunmatched
Payroll Software/Servicesunmatched
Payroll Taxunmatched
Policy Developmentunmatched
Problem Solving Skillsunmatched
Procedure Developmentunmatched
Process Developmentunmatched
Process Improvementunmatched
Production Systemsunmatched
Quality Assuranceunmatched
Reconciliationunmatched
Reporting Dashboardsunmatched
Reporting Skillsunmatched
Riskunmatched
Software Patchesunmatched
Staff Trainingunmatched
State Taxunmatched
Systems Administration/Managementunmatched
Systems Maintenanceunmatched
Tax Regulationsunmatched
Tax Reportingunmatched
Testingunmatched
Time Managementunmatched
Time Trackingunmatched
Variance Analysisunmatched
Workflow Analysisunmatched
Workplace Issuesunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.