ADP, Brokerage, Cloud Computing, Consulting, Customer Relations, Detail Oriented, Documentation, Finance, Financial Reporting, General Ledger Accounting, HRIS/HRMS, Leadership, Local Tax, Operations Management, Oracle, Payroll Accounting, Payroll Administration, Payroll Management, Payroll Software/Services, Payroll Tax, Problem Solving Skills, Reconciliation, State Tax, Tax Accounting, Tax Operations, Tax Regulations, Tax Reporting, Team Player
Rolling Meadows, Illinois
Welcome to Gallagher - a global community of people who bring bold ideas, deep expertise, and a shared commitment to doing what’s right. We help clients navigate complexity with confidence by empowering businesses, communities, and individuals to thrive. At Gallagher, you’ll find more than a job; you’ll find a culture built on trust, driven by collaboration, and sustained by the belief that we’re better together. Whether you join us in a client-facing role or as part of our brokerage division, our benefits and HR consulting division, or our corporate team, you’ll have the opportunity to grow your career, make an impact, and be part of something bigger. Experience a workplace where you’re encouraged to be yourself, supported to succeed, and inspired to keep learning. That’s what it means to live The Gallagher Way.
Overview:
Senior Payroll Tax Analyst
Position Summary
The Senior Payroll Tax Analyst serves as the payroll tax subject matter expert for US Payroll. This highly hands-on role is responsible for payroll tax filings, tax withholding compliance, agency notice resolution, payroll tax audits, Oracle payroll tax testing, and payroll tax reporting. The role partners closely with Payroll Operations, Finance, HRIS, and the Payroll Manager operations and payroll manager-Projects & Transformation to ensure payroll tax processes are accurate, compliant, and efficient.
This role will be hybrid based out of our headquarters in Rolling Meadows, IL.
How you'll make an impact:
Primary Responsibilities
Payroll Tax Operations (70%)
- Manage payroll tax filings and withholding compliance.
- Coordinate payroll tax activities with ADP payroll tax services.
- Research and resolve federal, state, and local agency notices.
- Support payroll tax audits and provide required documentation.
- Review payroll tax balances, liabilities, and reconciliations.
- Support quarter-end and year-end tax activities, including W-2 reporting.
Payroll Systems & Testing (20%)
- Participate in Oracle payroll tax and payroll element testing.
- Validate payroll tax calculations following Oracle updates and enhancements.
- Support payroll tax-related system implementations and projects.
- Partner with the Payroll Manager, Projects & Transformation on initiatives impacting payroll taxes.
Payroll Accounting & Reporting (10%)
- Review payroll costing and General Ledger outputs.
- Support payroll accruals and payroll accounting reconciliations.
- Validate payroll tax reports, interfaces, and file extracts.
- Partner with Finance to resolve payroll accounting issues.
Ideal Candidate
A detail-oriented payroll tax professional with deep ADP payroll tax expertise, strong knowledge of payroll tax compliance, working knowledge of Oracle Payroll, and familiarity with payroll accounting and GL outputs.
About you:
Required Qualifications
- 5–8 years of payroll tax experience supporting multi-state payrolls.
- Extensive experience with ADP SmartCompliance or ADP payroll tax services (required).
- Experience with Oracle Payroll or Oracle Cloud HCM (strongly preferred).
- Strong knowledge of federal, state, and local payroll tax regulations.
- Experience resolving payroll tax agency notices and audits.
- Knowledge of payroll accounting, General Ledger (GL) interfaces, payroll costing, and reconciliations.
- Advanced Excel skills.
Compensation and benefits:
At Gallagher, we believe supporting our colleagues goes far beyond the role itself. For more information, visit our Benefits page.
- Competitive compensation
- Comprehensive benefits programs designed to support your well-being
- Career development opportunities and ongoing learning
- A collaborative, people-first culture with accessible leadership
- The opportunity to do meaningful work with global reach and local impact
At Gallagher, we are dedicated to building an inclusive and authentic workplace. If your past experience doesn’t align perfectly, we encourage you to join our Talent Community to stay connected to additional career opportunities. At times, we will consider transferable skills from previous roles.
Gallagher is an affirmative action/equal opportunity employer (Minorities/Females/Veterans/Disabled)
G
Gallagher
Gallagher, a global insurance brokerage and risk management services firm, helps clients address risk, protect assets and recover from losses. The products and services we provide keep businesses and institutions running, and enable individuals and families to rebuild their lives. Gallagher is the only insurance broker recognized by the Ethisphere Institute as a World's Most Ethical Company.
Gallagher provides retail and wholesale property and casualty brokerage, alternative risk transfer services, employee benefit consulting, and actuarial services. Gallagher also offers claims and information management, risk control consulting and appraisal services, human resource consulting, and retirement services.