Senior Post-Award Associate

TITLE: Senior Post-Award Associate

DEPARTMENT: Post-Award Department

REPORTS TO: Director of Sponsored Programs

CLASSIFICATION: Staff - 12 Months

EFFECTIVE DATE: TBD

STANDARD WORK HOURS: 37.5 hours per week

LOCATION: On-Site Main Campus

EMPLOYMENT STATUS: Full-Time

EMPLOYMENT CLASSIFICATION: Exempt

JOB SUMMARY:

Reporting to the Director of Sponsored Programs, the Senior Post-Award Associate will perform a variety of activities involved in the review of sponsored research grants and contract proposals to ensure compliance with agency and University regulations. This role will track and forecast expenditures, assist in making recommendations on budgetary goals, and work directly with the principal investigators and appropriate offices.

ESSENTIAL JOB FUNCTIONS:

• Conduct initial review of grant and contract proposals to ensure compliance with applicable University, Federal, State, etc. obligations and assurances.
• Advise and assist project directors and University support offices to ensure compliance with policies set forth by the University and external agencies.
• Respond to questions from principal investigators and funding agencies related to details of proposals such as fringe benefit rates, verification of salaries and indirect costs.
• Assist principal investigators with fiscal services such as budget preparation and interpretation of expenditure policies of the University and the funding agency.
• Review information received from funding agencies and distribute to appropriate administrators and investigators; keep abreast of changes in policies and regulations of granting agencies.
• Research and summarize information on government regulations pertinent to grants and contracts.
• Coordinate the maintenance of a grants database, indirect cost policies, and subcontracts; code information for data entry in Banner Grants module.
• Follow up with funding agencies and principal investigators concerning questions, inconsistencies or additional information/materials needed.
• Compile data and prepare reports, set forth trends, analyze progress, and make recommendations or conclusions.
• Coordinate the maintenance of the proposal and award filing system. Perform other related duties incidental to the work described herein.
• Collaborate with grant accounting staff on the reconciliation of grant funds and audit inquiries.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Knowledge of federal and state financial regulations, and university financial policies and procedures.
• Knowledge of university and/or public auditing policies, standards, and procedures.
• Knowledge of accounting and accounts receivable principles, methodology, and practices.
• Ability to use independent judgment and to manage and impart information to a range of clientele and/or media sources.
• Ability to plan, organize, implement, and administer complex recordkeeping systems and procedures.
• Ability to write reports containing technical information.
• Ability to foster a cooperative work environment.
• Ability to identify and secure alternative funding/revenue sources.
• Knowledge of faculty and/or staff hiring procedures.
• Skill in budget preparation and fiscal management.
• Knowledge of software to quantify and illustrate complex financial reports, comparisons, impacts, and/or projections.
• Proficient in ERP software (i.e. Banner).
• Knowledge of financial/business analysis techniques.
• Knowledge of customer service standards and procedures.
• Knowledge of cashiering and cash management principles, systems, procedures, and standards.
• Outstanding interpersonal and community relations skills and the ability to communicate and work effectively within a diverse community.
• Ability to supervise and train employees, to include organizing, prioritizing, and scheduling work assignments.
• Employee development and performance management skills.

SUPERVISORY RESPONSIBILITY:

• This position does not have supervisory responsibility.

OTHER DUTIES:

• Performs other related duties as assigned.

QUALIFICATIONS:

• Bachelor's degree in Accounting, Finance, or Business required.
• General knowledge of Federal research compliance regulations including OMB Circulars A-21, AllO, A- 113. Certification in Research Administration (CRA) is preferred. Or an equivalent combination of relevant education and/or experience.
• At least one year of experience involving the administration or accounting of grants and contracts.
• An equivalent combination of relevant education and/or experience will be evaluated.

Licensing and Certifications: NA

WORKING CONDITIONS:

• Work is normally performed in a typical interior/office work environment.
• Very limited physical effort required.
• Very limited exposure to physical risk.

Applicants must be authorized to work for any employer in the United States. At this time, Kentucky State University is unable to sponsor or take over sponsorship of an employment visa

Internal candidates are encouraged to apply.

KENTUCKY STATE UNIVERSITY is an Equal Opportunity Employer

The functions, qualifications, knowledge/skills, and physical requirements listed in this job description represent the essential duties of the job, which the incumbent must be able to perform either with or without reasonable accommodation. The Job Functions listed do not necessarily include all activities that the individual may perform.