Senior Procure-to-Pay Specialist

Department: Procurement and Payment Services

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range is $19.05-$21.50/hr, adjusted based on relevant experience

Work Schedule: 8:00 a.m. to 5:00 p.m., Monday-Friday. Flexible scheduling available while ensuring coverage of customer and operational needs; work is performed on-site and in person.

Export Compliance Requirement: No export control requirement.

Job Story

Turn Complex Transactions into Seamless Solutions

Do you enjoy solving problems, working with financial transactions, and helping others navigate complex processes? Are you someone who notices details others miss while still understanding the bigger picture?

Our team is seeking a Senior Procure-to-Pay Specialist to join the Procurement and Payment Services team. This position serves as a bridge between Purchasing and Accounts Payable, helping ensure transactions move smoothly from request to payment while supporting strong financial stewardship and internal controls.

In this role, you'll review requisitions, process invoices, research and resolve transaction issues, and provide guidance to campus departments. You'll work with a variety of financial and procurement systems, collaborate with stakeholders across the university, and serve as a trusted resource for purchasing and payment-related questions.

As part of a collaborative Financial Services team, you'll gain exposure to multiple areas of university finance, including purchasing, accounts payable, travel, procurement card administration, and supplier management. You'll also have opportunities to contribute to process improvements that enhance efficiency and customer service across campus.

We're looking for someone who combines strong attention to detail with excellent critical thinking and customer service skills. In this role success comes from being able to investigate the details from the scenario while utilizing past precedents to guide you to the end result. Critical thinking & analysis of the situation while including all factors involved are of the utmost importance in this position's success. Experience with Accounts Payable, Purchasing, ERP systems, or eProcurement platforms is highly valued, particularly for candidates who enjoy solving problems, improving processes, and helping others succeed.

If you're looking for an opportunity to apply your financial expertise, make a meaningful impact, and grow your career in a dynamic higher education environment, we encourage you to apply.

Job Summary

Completes complex financial transactions, which includes, but is not limited to, accounts receivable and/or payable, procurement card and transactional reconciliation, travel authorizations and reimbursements, endowment accounts, state appropriations and earned income, and grant funding using established processes, procedures and systems.

Essential Functions

Reviews, processes and audits complex transactions, compiles financial reports and reconciles accounts. Maintains accurate records, ensuring that invoices are paid and payments are received in a timely manner, as appropriate. Generates financial reports and audits and resolves financial discrepancies. Responds to inquiries related to account status, charges and discrepancies.

Job Duties

1. Review requisitions for completeness, accuracy, policy compliance, account code classification, adequate business purpose, appropriate supporting documentation, and readiness for downstream invoice processing and payment.
2. Process invoices in Wu-Buy and related financial systems while ensuring accuracy, timely payment, compliance with university requirements, and proper recording in financial records.
3. Research and resolve complex transaction issues by analyzing information across multiple financial, procurement, and payment systems and coordinating with campus departments, suppliers, and stakeholders.
4. Monitor and respond to a high volume of email inquiries while providing professional customer support, policy guidance, and assistance related to purchasing, accounts payable, and payment processes.
5. Identify potential duplicate transactions, unallowable purchases, coding errors, missing documentation, and other exceptions requiring investigation, correction, or escalation.
6. Support continuous improvement and business continuity efforts through cross-training and participation in procurement card auditing, travel auditing, reporting, process improvements, training activities, and special projects.
7. Effectively manages changing priorities and is comfortable working in a dynamic, service-focused environment.

Required Education and Experience:

• High school diploma or equivalent
• Four (4) years of experience in accounting, finance or related field. Every 30 hours of college coursework can be substituted for two (2) years of experience.

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

• Knowledge of accounts payable, purchasing, procurement, or financial business processes.
• Ability to review and analyze financial transactions for accuracy, completeness, and compliance with established policies and procedures.
• Knowledgeable in tactics to research and resolve complex transaction issues involving multiple systems, data sources, and stakeholders.
• Interpret and apply policies, procedures, and business rules while exercising sound judgment and attention to detail.
• Provide effective customer service and communicate clearly and professionally through written and verbal communication.
• Manage multiple priorities, process high volumes of work, and meet established deadlines in a fast-paced environment.
• Makes informed decisions, appropriately challenges questionable transactions, and addresses issues in a constructive manner.

Preferred Qualifications:

• Experience supporting both Purchasing and Accounts Payable operations.
• Experience reviewing financial transactions for accuracy, completeness, and policy compliance.
• Experience researching discrepancies and reconciling transactions across multiple financial systems.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.

Additional Physical Requirement: