SENIOR PROCUREMENT SPECIALIST

Announcement No.:

4471001

Department: Human Resources Affiliation: AFSCME Local 1102 FLSA: Non- Exempt

APPLY NOW

DESCRIPTION

The City of Wilmington's Department of Finance manages the City's fiscal health, including accounting, procurement, budgeting, and revenue collection. It oversees property taxes, utility billing, and licenses, with

services available via an online billing portal. The department ensures financial transparency and compliance, strives to preserve the financial integrity of the City of Wilmington through excellence in accounting services,

customer service, and financial management.

DUTIES AND RESPONSIBILITIES

Manages complex procurement, including unique and novel contracting and procurement activities. Implements systems to improve the procurement process, such as vendor performance management systems or e-procurement tools. This position reports to the Procurement Manager. Additional responsibilities include:

• Maintains a contract database for all current contracts and monitors contracts for renewal or rebid.
• Oversees the City's contract development process with all City departments, including contract negotiation, development, and execution, and collaborates with the City's Law Department.
• Monitors and updates insurance certifications to ensure appropriate insurance coverage is obtained in collaboration with the insurance team.
• Creates and maintains policy and procedure manuals and online training documentation.
• Conducts orientation and training for new staff across City departments on procurement processes.
• Reviews non-contracted purchases to identify opportunities for standardization, contracting, and cost reduction.
• Oversees the City's vehicle fleet disposal process through the online auction platform GovDeals.
• Ensures all purchase orders adhere to the City's Charter, policies, and procedures and comply with applicable procurement laws and regulations.
• Works closely with project teams to understand procurement requirements and support project objectives.
• Performs a variety of tasks related to the public procurement of goods and services and the proper disposal of assets.
• Communicates with vendors, processes returns, and recommends alternative solutions as needed
• Performs all related work as required.

EDUCATION AND EXPERIENCE

A bachelor's degree with coursework in business administration and five (5) years of professional purchasing experience or certification is preferred.

• Knowledge: Thorough knowledge of the laws related to public purchasing. Thorough knowledge of accounting principles, practices, and procedures.
• Skills: Microsoft Office Suite, including Excel, Word and PowerPoint required.
• Abilities: Ability to track and maintain good records and to prepare reports and statements. Ability to establish and maintain effective working relationships with supervisory staff, other employees, contractors, vendors, and the general public; high degree of tact and diplomacy in dealing with vendors and department heads.
• Licenses: Possess and maintain a valid driver's license with a good driving record.

CANDIDATE EVALUATION

Evaluation for this position includes a review of application materials, certification of qualified applicants, and an in-person or virtual panel interview.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

All selected applicants must pass a criminal background investigation and a pre-employment physical.

• Physical Requirements: Works in an office and in outside weather conditions. Occasionally required to lift and/or move objects weighing up to 25 pounds.
• Vision: Required vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Working Conditions: Work is typically performed in an office environment with low noise levels. The employee is frequently required to sit, stand, and talk or hear. The majority of functions will involve a computer, along with standard office equipment such as desk phones and printers/copiers.
• Location: Business hours are Monday through Friday, 8:30 am - 4:30 pm, in the City/County Building 800 French Street, 5th Floor, Wilmington, DE 19801-3537; Division of Finance, Procurement Department.

TOTAL COMPENSATION

Compensation encompasses both salary administration and a comprehensive benefit package:

• Salary Administration: New employees are hired at the starting and up to the median salary based on qualifications and internal equity. Annual merit increases are provided based on a satisfactory performance review.
• Benefits: The City offers a robust benefit package with medical/dental available on the date of hire. Additional details available at www.wilmingtonde.gov/benefits.

SUPPLEMENTAL INFORMATION

This position is open to all internal and external applicants who meet the minimum qualifications.

• To apply, visit www.WilmingtonDE.gov. Computers are available in the Department of Human Resources, City/County Building, 800 N. French St, 4th Floor, Wilmington, DE 19801. Call 302-576-2460 to schedule an appointment for computer use.
• The City of Wilmington is an equal opportunity employer.
• City Residency required within 12 month(s) of employment.
• The City Code provides preference for eligible internal candidates, veterans, and current city residents.
• The City of Wilmington is committed to the full inclusion of all qualified individuals. Consistent with the Americans with Disabilities Act (ADA) and the Delaware Persons with Disabilities Employment Protections Act, it is the policy of the City to provide reasonable accommodation when requested without causing an undue hardship. If accommodation is needed, please call 302-576-2466.

BENEFITS

THE CITY OF WILMINGTON COMPENSATION PACKAGE

The City of Wilmington is committed to providing a robust healthcare portfolio to meet the needs of our employees and their families and is pleased to offer coverage on your first day of employment. Helping you understand the benefits we offer is important to us. Please refer to our Employee Benefits website to view all healthcare plans, vendor information, resources, and benefit rates.

Medical Insurance: Highmark BCBS of Delaware. City of Wilmington offers 2 medical plans, PPO II (Preferred Provider Organization) and an EPO (Exclusive Provider Organization).

Dental Insurance: MetLife. City of Wilmington offers three dental plans, Dental Plan 1, 2, and 3.

Vision Plan: Unum (Powered by EyeMed). City of Wilmington offers two vision plans, Basic Vision coverage which is available if you enroll in medical insurance. Basic Vision Coverage which is no cost, and the Buy-Up Vision coverage is available at an additional cost.

Additional Benefits: The City of Wilmington also offers other valuable benefits such as Life and AD&D Insurance, Long-Term Disability. Employer Provided HRA's, Flexible Spending Accounts (medical reimbursement and dependent care), additional whole and term life insurances, short term disability and critical care insurance are also available at an additional cost to the employee.

Opt-Out Cash Back Incentive Program: Employees who choose to enroll in medical or dental coverage other than the City's and can provide proof of this medical coverage may be eligible to receive additional income.

Wellness: We enjoy staying healthy together! Therefore, we have an engaging calendar of wellness events throughout the year for employees, retirees and their families. To learn more, check out our Employee Perks page.

Sick Leave: Accumulates at the rate of one day for each completed month of service, beginning after the first full month of employment.

Vacation: At least eight (8) hours of vacation per month after the completion of the first six (6) months of continuous employment until the next January 1. Each January 1 thereafter, employee will be credited with at least ninety-six (96) hours* of vacation for the calendar year, until the completion of five (5) years of continuous service.

Holiday: Eligible employees receive holiday pay from date of hire, View City Holidays

Life Insurance: The City agrees to provide term life insurance for each eligible employee for a maximum of fifty thousand dollars ($50,000.00) at no cost.

Pension: Eligible employees are able to participate in the State Pension Plan you will contribute 6% of your bi-weekly base pay.

Deferred Compensation Plan: Optional employee contributory plan available.

Live Near Your Work Program: Homebuyer Assistance program to provide up to $4,000 in homebuyers assistance for newly hired employees, first time homebuyers, and those employees choosing to purchase a residence in one of the City's unique and culture-blended neighborhoods.

Tuition Reimbursement: The City encourages employee self-development and continuing education and provides a reimbursement program for eligible employees annually for qualified college or certification courses taken that year.

Teleworking/Remote Work*: Eligible employees qualify for a hybrid schedule upon approval through the city's teleworking policy. The City is committed to increasing employee productivity and improving talent recruitment by providing employees with work alternatives that enable eligible employees to meet their work and family needs.

PSLF Program Eligible Employer: The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click PSLF Loan Forgiveness.

• Benefits for employees under collective bargaining agreements or appointed positions may vary.