Senior Program Coordinator

Position Details

Position Information

Recruitment/Posting Title Senior Program Coordinator Job Category Staff & Executive - Administrative & Support Department Academic Foundations Center Overview

The AFC and its myriad programs provide academic opportunities, resources, leadership development and other support initiatives for first generation-low income college bound scholars to achieve success through education. As the first Rutgers-Newark special program established to identify talent beyond traditional measures and then recruit, retain, and graduate talented young people from the greater Newark area, AFC remains a jewel in the crown of Rutgers- Newark, serving nearly 1500 undergraduate students annually.

Posting Summary

Rutgers University - Newark, an urban public research anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Senior Program Coordinator for the Educational Opportunity Fund Program (EOF) located within the Academic Foundations Center (AFC) and which will report to the Assistant Dean/Associate Director.

The Senior Program Coordinator in consultation with the Assistant Dean/Associate Director, has responsibility and oversight for EOF funding roster, recruitment, and transfer admissions of the Educational Opportunity Fund (EOF) Program.

This position is responsible for and not limited to the following:

• Oversight and coordination of grant awarding/funding, student outreach, recruitment, transfer admissions, roster and program data
• Serving as liaison with the Office of Admissions, Office of Student Accounting, Office of Financial Aid, HESAA, and OSHE/EOF Central
• Development of strategies to improve outreach initiatives, financial aid processing, and data management to meet programmatic initiatives and goals
• Supplies direction and training for EOF recruitment initiatives and strategies regarding admissions and outreach programming
• Collaborates with university offices to coordinate financial support for EOF students and is responsible for working with the University Enrollment Management and other offices to disburse special initiative funding, school scholarships, as well as emergency assistance funds
• Collaborates and provides direction to ensure that student support policies and processes are effective and constructive
• Requires a high level of accountability, attention to detail and the ability to prioritize and manage multiple projects
• Follows the Office of the Secretary of Higher Education, HESAA, and EOF regulations for grant management and their work is consistent with an understanding of the mission, vision, role, and goals of the EOF program.

FLSA Exempt Grade 05 Salary Details Minimum Salary 68278.480 Mid Range Salary 84393.980 Maximum Salary 100509.480 Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP

Qualifications

Minimum Education and Experience

• Requires a bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of program design and execution, coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
• Also requires a minimum of two years relevant experience in a program coordination or administrative function that includes coordination of work and management of people; good communication skills; and computer literacy.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Bachelor's degree required.
• This position requires experience working with first-generation, limited income, and/or underrepresented populations and knowledge of state and federal financial aid.
• Some media, graphic and web design experience preferred.
• Must be highly proficient in Microsoft Office (Word, Excel, Power Point, Publisher, and Adobe) and strong use of computer and media applications.
• Prior experience working with Rutgers and state software, such as IMS/HESAA NJFAMS are preferred.
• Strong organizational and communication skills are required.
• Applicants should be self-motivated and detailed-oriented. Ability to interact effectively with diverse populations.
• Requires the ability to multi-task and manage competing priorities in a fast-paced environment.
• Position must be able to maintain confidentiality and work cooperatively with others.
• Must be able to work nights and weekends during the academic year and Summer Institute.

Preferred Qualifications

• Knowledge of HESAA NJFAMS, University admissions software, and how to perform excel functions, formulas, and features (pivot table, conditional formatting, filters etc.) for data management.

Equipment Utilized

• All Microsoft Office applications, NJFAMS, Salesforce.

Physical Demands and Work Environment

• Light lifting may be required.

Special Conditions

Posting Details

Posting Number 26ST1090 Posting Open Date 05/27/2026 Special Instructions to Applicants Regional Campus Rutgers University-Newark Home Location Campus Rutgers University-Newark City Newark State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • What is the highest level of education you have completed?

• High School Diploma/GED

• Associate's Degree

• Bachelor's Degree

• Master's Degree

• Ph.D.

• • Do you have a minimum of two years of relevant experience in a program coordination or administrative function that includes coordination of work and management of people, good communication skills, and computer literacy?

• Yes

• No

• • Have you been in your current position for 6 months?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents