Senior Project Administrator/Coordinator

Title: Senior Project Administrator/Coordinator               

Reporting to: Office Director / Project Manager

Overview of Role

This is a site-based role supporting the delivery of a complex, mission-critical data center project and requires close coordination with the client, design team, general contractor, trade partners, commissioning team, and project controls personnel. The Senior Project Administrator/Coordinator will be responsible for managing and maintaining open communication channels between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Senior Project Administrator/Coordinator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client’s desired project outcomes.

Essential Functions

• Maintain accurate document-control logs for data center work packages, including RFIs, submittals, shop drawings, change documentation, procurement status, inspections, testing records, and closeout deliverables.
• Support tracking and reporting for long-lead and mission-critical equipment, including switchgear, generators, uninterruptible power supply systems, cooling equipment, and related delivery and documentation milestones.
• Support commissioning and turnover by tracking punch lists, testing and inspection records, operations and maintenance manuals, warranties, training records, as-built documents, and system-based closeout packages.
• Maintain confidentiality and comply with project requirements for site access, badging, information security, safety, and document management in a controlled data center environment
• Experience supporting data center, mission-critical, industrial, semiconductor, healthcare, or other technically complex construction projects preferred.
• Working knowledge of data center construction phases, major mechanical and electrical systems, commissioning, and turnover processes is desirable

The ideal candidate will demonstrate a positive proactive approach to the role, and will be committed to delivering customer service excellence, with good commercial results. The candidate would have any of the following education and experience:

• Two-year degree in project management or a related field.  Working experience may substitute for the degree.
• Three years’ experience in project management or related field.
• One to three years’ experience in design, construction or project management preferred
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Contract administration experience a plus
• Ability to work at various job sites.

Physical Requirements and Working Conditions:

• This position is based primarily in a project office on an active data center construction site and requires regular in-person coordination with field and office teams.
• Often work in an Indoor office environment. Equipment used includes computers and standard office machines.  Essential physical tasks include: the ability to work on a computer and the ability to answer and speak on a telephone.
• May work on site location to include ascending or descending ladders, stairs, scaffolding, ramps, poles, and the like, using feet and legs and/or hands and arms. Body agility is emphasized. This factor is important if the amount and kind of climbing required exceeds that required for ordinary motion and ability to lift 50lbs.
• May also require:
  • Sitting
  • Standing for long periods of time
  • Walking, carrying, pushing, stooping, crouching, and pulling

RLB is an Equal Opportunity Employer. This company does not and will not discriminate in employment and personnel practices based on race, sex, age, handicap, religion, national origin or any other basis prohibited by applicable law. Hiring, transferring and promotion practices are performed without regard to the above listed items.