Senior Project Administrator

What You'll Do:

Responsibilities 

• Manage the administrative tasks associated with a project, including, but not limited to
  proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Assist junior staff with resolution of issues.
• Strong ability to use ECS systems in the coordination of project resources, management of
  project paperwork and documentation, and maintaining project schedules and budgets.
• Proactively coordinate internal communications with staff members on a variety of projects.
• Actively mentor junior staff and support the overall development of the team.
• Assist with the coordination of project meetings and provide solutions to administrative and
  client issues as necessary
• Coordinate and serve as the central point of contact for client-facing, project-related
  communication. Assist junior staff with resolution of issues.
• Assist in managing project budgets, preparing invoices, and collections efforts.
• Prepare change orders and invoices.
• Strong ability to prioritize tasks and meet project deadlines.
• Strong project and contract management skills. Assist junior staff with resolution of issues.
• Strong ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are
  questions.
• Collaborate with other managers to assist in making staffing decisions as requested.

What We're Looking For:

Required Qualifications & Skills

 

• High school diploma or GED required. Bachelor of Business or related field preferred
• 4 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Strong project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as well as
  independently
• Excellent interpersonal skills
• Strong leadership and decision making skills
• High level understanding of prioritizing and urgency of work in the consulting industry

 

Who We Are:

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

 

ECS is an Equal Opportunity Employer. To learn more, click here.