Senior Project Controls Analyst

Pay Range: $73.18hr - $78.18hr

Job Overview:

Our client is seeking a Senior Project Controls Analyst to support project support functions, including schedule development, cost plan analysis, and financial reporting. The candidate will coordinate with Project Managers to develop project schedules and cash flow plans, maintain forecast budgets, and ensure compliance with regulatory and contractual requirements throughout the project lifecycle.

Project Support Functions:

The candidate will perform project support functions including schedule development and analysis.

• In coordination with the Project Manager, develop project schedule and cash flow/forecast plans with functional department input.
• Create, maintain, and update schedules.
• Document, monitor, and communicate project milestones and risks with appropriate stakeholders.
• Participate in project status meetings, collect progress data, and revise project plan as needed.
• Maintain projects within the Project Manager's node and update schedules based on progress.

Cost Plan Development and Analysis:

• Create, maintain, and update monthly forecast budgets.
• Prepare various cost reports and maintain forecast accuracy.
• Prepare project performance analysis, cost, and schedule status reports; identify cost and schedule variances from objectives and recommend corrective action.
• Assess and report on project performance using established industry standards.
• Ensure that responses to project budget and regulatory cost requests reflect accurate and current project cost information and stakeholders are in concurrence.
• Provide regular communication on project cost, schedule, and risk status to project team members, stakeholders, and the public.
• Interface with design, planning resources, and software systems.
• Review and assist in the preparation of Business Cases, Job Estimates, Project Charters, and Re-Authorizations and assist the Project Manager in routing for approval.
• Prepare monthly accrual of vendor invoices, journal entries, and coordinate/process PO related vendor accrual goods receipts in the current software system.

Project Documentation & Reporting:

• Verify that project cost and schedule milestones were attained and provide input to identify future process or business improvements.
• Work with key stakeholders to ensure compliance with all regulatory and contractual requirements throughout the project lifecycle.
• Manage the project closeout process, including the resolution of financial obligations, to facilitate full order closure.
• Maintain change log to track schedule, cost, and scope changes.
• Maintain written and electronic project documentation and records in accordance with established guidelines and requirements.
• Support change order requests, project status, key issues, risks, resolution, priority changes, and approvals.
• Provide the Project Manager with monthly reports of project costs and schedule information including variance analysis.
• Provide Project Team members with status reports containing schedule and cost information while complying with Utility Operations Policies, Standards, and Guidelines.
• Assist the Project Manager with Post-Job Critique.
• Support the management of project risks through proactive identification, monitoring, and implementation of mitigation strategies.

General Support Functions:

• Assist the Project Manager with procurement and contracting activities including drafting contract documents.
• Work directly with contractors to resolve errors and questions concerning invoices.
• Recommend improvements to assist in maintaining and updating Project Management Guidelines.
• Provide coordination and documentation support for key project meetings, including kickoff sessions, site walk downs, and design reviews.
• Manage low-complexity projects under mentorship to build project management skills.
• Support management on analyst related job duties as needed.

Central Data Management Functions:

• Provide technical support for department databases, including creation of new reports and maintenance of databases.
• Support data analysis efforts to enable informed decision-making.
• Prepare reports on a regular cadence, including dashboards and other visual management tools.
• Ensure departmental reports meet quality standards for effective stakeholder communication.
• Provide technical support for the departmental job status system.
• Fulfill ad-hoc requests for cost-related data and analysis.
• Participate in or lead process improvement initiatives.

Central Financial Analysis Functions:

• Generate weekly and monthly project performance reports including budget forecasts and financial status.
• Coordinate with stakeholders on creating new reports that best measure and support business decisions.
• Coordinate and summarize project cycle forecast variance explanations for the department.
• Ensure that all responses to budget and quarterly cycle requests reflect accurate and current project cost information.
• Publish and maintain project performance, budget forecast, and status reports on intranet sites.
• Monitor, analyze, and report on the department's forecasting performance utilizing financial tracking tools such as SAP/BW.
• Analyze financial results on a monthly basis, providing explanations of significant cost drivers to leadership.