Senior Project Coordinator

Position Overview

The Sr. Project Coordinator is responsible for the overall, coordination of various activities to ensure the successful completion of operational projects. This includes coordination of subcontractors and project materials/logistics. The Sr. Project/Service Coordinator may work independently or may support Project Managers, Field Service Managers or Support Specialists on assignments to specific client projects. Duties shall include, but not limited to, coordination (project set-up, resource/revenue tracking, review and approval of time and expenses) of assigned client projects. In addition, creation and management of other documentation used to manage project execution and to ensure consistency with company strategy, commitments and goals. Responsibilities also include, updating schedules and project plans, project status reporting and forecasts. The Sr. Project Coordinator is viewed as a Subject Matter Expert (SME) regarding the job scope and ERP processes used to execute the job.

Responsibilities

Primary Duties and Responsibilities: Support Project Managers, Operations Leaders, and team members in managing project scope, schedule, budget, resources, and deliverables. Serve as a subject matter expert for ERP systems and related operational processes. Coordinate project setup, maintenance, reporting, and closeout activities within ERP and production systems. Support contract administration, change orders, purchase orders, procurement, and subcontractor coordination. Coordinate customer billing, invoicing, AP/AR activities, and ensure compliance with company policies and client contracts. Monitor project performance and communicate status updates to project teams, leadership, clients, and other stakeholders. Maintain production logs, facilitate production meetings, and support operational planning activities. Provide guidance and mentorship to junior Project Service Coordinators as needed. Perform other duties as assigned.

Minimum Qualifications

Minimum Qualifications: Education: Bachelor''s degree in finance, Accounting, Business Administration, or a related field preferred. An associate degree or high school diploma with equivalent experience will be considered. Experience: Minimum of three (3) years of relevant project coordination, operations, accounting, business support, or related experience. Technical Skills: Experience with project management and ERP systems (e.g., Microsoft Project, Primavera, Deltek) and proficiency in Microsoft Office applications, particularly Excel. Knowledge: Practical understanding of project management principles and business operations.

Physical Requirements

Working Conditions:

• Primarily office-based, with occasional travel to client offices and project sites.
• Regular use of computers, telephones, and standard office equipment.
• Appropriate safety training and PPE will be provided for field or client site visits, as required.
• Frequent sitting, standing, and walking; occasional bending, reaching, lifting, carrying, pushing, and pulling.
• Infrequent climbing, kneeling, squatting, and lifting/carrying up to 50 pounds.
• Requires effective verbal communication, hearing, and visual abilities, including close vision, distance vision, depth perception, and the ability to adjust focus.

Benefits & Compensation

Qualus benefits offered include Medical, Dental, Vision, Life Insurance, Short and Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Parental Leave, Paid time off, and Holidays, for those who qualify.

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The salary range provided in this job posting may be subject to change for business purposes.

Company Overview

Qualus is a leading pure-play power solutions firm and innovator at the forefront of power infrastructure transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, energy efficiency and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange. The firm has over 2,000 professionals, with offices throughout the U.S. and Canada.

Equal Opportunity Employer

We are an equal opportunity employer and value diversity. We are committed to providing an inclusive workplace and do not discriminate on any grounds protected by applicable human rights legislation across Canada and the US.

We are committed to a secure and transparent hiring process. We do not request payment or sensitive personal information, such as Social Security numbers or banking details, during the application process. Please use caution and verify opportunities through our official channels.