Senior Project Coordinator

Job title: Senior Project Coordinator

Type: Contract 

Duration: 6 months

On-site/Remote: On-site

Location: Houston, TX, USA

Requirements:

Years of work experience: 6 year(s)

Responsibilities:

Work Location: Charleston, VA or Houston, TX

The Opportunity

The Operations Program team is committed to delivering centralized programs and services to support safe, and effective operations. We are seeking a customer service focused coordinator to sustain the operation and management of our US fleet of over 2500 vehicles and mobile equipment.

Reporting to the Team Lead, US Vehicle Fleet Coordination, the Vehicle Fleet Coordinator will utilize strong communication and organization skills to enable the safe, compliant, cost effective and reliable operations of the US vehicle and equipment fleet. The Fleet coordinator will work closely with drivers, leaders, supply chain and the fleet management company to manage inventory, budget costs, and support drivers.

What you'll do:

• Input and maintenance of vehicle assignment and cost allocation data in fleet management company database
• Requisitioning, invoice review, and receipting for vehicle and equipment fleet costs
• Coordinating vehicle assignments, usage, and maintenance requests
• Communication to and onboarding of drivers and leaders of fleet vehicle and equipment regarding policies, process, and procedures
• Support drivers and leaders with vehicle fueling, maintenance, repairs, licensing and operational issues
• Support development of vehicle demand plans and replacement requirements
• Coordinate vehicle ordering process including upfitting requirements
• Coordinate and process vehicle disposals
• Ensure compliance with all relevant regulations, including DOT regulations, environmental regulations, and local laws
• Monitoring and analyzing vehicle and equipment fleet data to identify optimization opportunities
• Preparing reports related to fleet operations and presenting them to stakeholders
• Developing and implementing initiatives to enhance the safety or effectiveness of the vehicle and equipment fleet
• Act as a primary point of coordination and escalation between internal teams, drivers and the fleet management company to resolve operational issues
• Identify and support process improvements to enhance fleet operations, data accuracy, and service delivery

Language skills (must have):

English Native or bilingual proficiency

Experience required:

- **Minimum Qualifications:** 

• 6+ Years of administrative or coordination experience in a professional or operational work environment
• Team player; demonstrates effective collaborative working relationships.
• Exceptional communication (verbal and written) and interpersonal skills
• Strong organizational skills, and ability to work with multiple priorities.
• Strong problem-solving abilities
• Strong computer skills, including proficiency in Microsoft Office and fleet management software. 

**Preferred Qualifications:**

• Associate degree in administration, accounting, finance, business, or a related program
• Ability to understand large datasets, analyze and propose modifications or improvements, and implement solutions
• Documented experience with county/state motor vehicle requirements
• Experience in vehicle and equipment fleet management or logistics

Prosperity thanks all applicants for their interest in this opportunity. However, only those selected for further consideration will be contacted. 

Prosperity is committed to the principles of equal employment opportunity and affirmative action. We value diversity and are dedicated to fostering an inclusive workplace. 

Candidates must be legally authorized to work in the United States.