Senior Project Coordinator

Job Title: Senior Medical Affairs Project Coordinator
Location: Raritan, NJ
Type: Contract
Compensation: $85,000 - $95,000
Work Model: Hybrid – onsite and remote
Hours: 40 hours per week

Responsibilities:

• Manage advisory board and publication meeting logistics, including CWT sourcing requests, contract management, PO, SOW, and Totality submissions.
• Track and manage advisor contract redlines, communicate with contracting team, and ensure all medical affairs projects comply with regulations and receive appropriate reviews.
• Coordinate congress planning and medical education activities with vendor agencies, GMA personnel, and internal stakeholders.
• Oversee SharePoint management, email distributions, and contract execution processes, including eMP requests, PO increases, Work Order amendments, and troubleshooting.
• Maintain trackers for finance and budget tracking related to Oncology projects, ensuring accurate cross-referencing of eMP, Totality, contract, and PO numbers.
• Conduct weekly/bi-weekly meetings with portfolio and disease area teams to review progress and updates.

Requirements:

• Bachelor’s degree in Life Sciences, Business Administration, Project Management, or a related field.
• 5+ years of project management experience, preferably in the pharmaceutical or healthcare industry.
• Proven experience managing advisory boards or similar initiatives with strong project management skills.
• Familiarity with regulatory requirements and compliance procedures.
• Excellent communication and interpersonal skills for engaging with KOLs and senior stakeholders.
• High attention to detail and strong organizational skills.
• Proficiency with Microsoft Office products.
• Strong problem-solving abilities and a proactive approach to challenges.
• Ability to travel for on-site congresses and advisory board meetings as needed.
• Capable of working in a fast-paced, dynamic environment with tight deadlines.

System One, and its subsidiaries including Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical