Senior Project Manager - Deans Office

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Senior Project Manager - Deans Office

Winston Salem, NC, United States

Job ID: R221952

Shift: 1st

Job Type: Regular

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Department:

85000 Wake Forest University Health Sciences - Academic Deans Office

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

Monday - Friday 8-5

In office Monday- Thursday

Pay Range:

$44.15 - $66.25

The Senior Project Manager is a senior project management leader responsible for advancing large-scale academic initiatives for Wake Forest University School of Medicine across the Advocate Health system. The role is organizationally embedded in the Chief Academic Officer/Dean's Office and reports to the Associate Vice President and Assistant Dean of Academic Operations. The Senior Project Manager role will include the following components:

Project Leadership

• This role brings deep expertise in leading cross-organizational, enterprise-level initiatives that involve multi-region stakeholders. The Senior Project Manager applies project management principles to advance system-wide priorities, with senior organizational leaders serving as key stakeholders.
• Academic Operations Alignment
• The Senior Project Manager also supports academic operational functions within the CAO/Dean's Office to ensure project and operational alignment for academic activities. This role serves as a key operational partner in driving academic priorities forward.

Enterprise Partnership

• Ongoing partnership with enterprise leaders is essential to successfully lead and implement a portfolio of institutional projects and activities with broad system-wide impact.

EDUCATION/EXPERIENCE:

Bachelor's degree required, master's degree preferred. 10+ years' experience in project management required.

LICENSURE, CERTIFICATION, and/or REGISTRATION: N/a if none

ESSENTIAL FUNCTIONS:

• Lead full scale initiatives from concept to implementation for system-wide impact, including planning, overseeing, and monitoring projects to ensure progress and deliverables to senior leaders. Act as a primary project contact/liaison to establish key stakeholder requirements and project objectives.
• Direct multiple stakeholders to collaborate on project scope, deliverables, goals, risks, blockers, success measures, and resources needed.
• Oversee initiative deliverables to ensure projects remain in-scope and have resources allocated to deliver on the system-wide scale as needed.
• Responsible for ensuring project communication principles are adhered to, including artifacts like charters, schedules, and budgets, as appropriate and necessary for assigned projects.
• Present project milestones and deliverables to stakeholders and senior leaders. Assess risk with projects looking at both short-term and long-term impact, to gain leader insight as initiatives and priorities shift with changing business needs.
• Lead communications with senior leaders, project team members, and other stakeholders, to actively solicit and address stakeholder and project team feedback.
• Advise and support business development efforts to create project proposals, RFPs, estimates, and schedules, as appropriate.
• Oversee initiatives and activities that strengthen operational functions within the academic core.
• Support day-to-day operations connected to projects or initiative, delivery, and academic core activities.
• Design and deliver project metrics for initiatives, to ensure senior leaders and organizational impact is understood and planned for across the system.
• Lead initiative review meetings with stakeholders to ensure progress and project milestones are planned for, communicated, met, and advanced.
• Address technical and operational delays or system issues with appropriate subject matter experts, in order to proactively resolve potential project challenges or delays.
• Mentor project management team to share resources, provide guidance, develop tools and processes to support the success of less senior project managers.

SKILLS/QUALIFICATIONS:

• Excellent oral and written communication skills
• Strong interpersonal skills
• Strong organizational skills
• Ability to navigate in a highly matrixed environment
• Possesses strong knowledge of project management principles

WORK ENVIRONMENT:

Each teammate has the responsibility to work in a safe manner. Work requires frequent moving from one area to another, coordinating, and communicating with persons in various disciplines and agencies. Frequent walking, standing and sitting.

PHYSICAL REQUIREMENTS:

0%35%65%tototo35%65%100%N/AActivityXStandingXWalkingXSittingXBendingXReaching with armsXFinger and hand dexterityXTalkingXHearingXSeeingLifting, carrying, pushing and or pulling:X20 lbs. maximumX50 lbs. maximumX100 lbs. maximum

*

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.

Under the direction of the Associate Vice President (AVP) for Academic Operations, the Program Manager for Academic Operations within the CAO/Dean's Office of the Wake Forest University School of Medicine and Advocate Health Academics, will serve as a key operational partner to the AVP in supporting the Dean, Vice Deans, and faculty leadership across Wake Forest University School of Medicine and Advocate Health Academics, providing high-level coordination and administrative oversight of academic operational activities. This role is responsible for vetting and triaging requests submitted to the CAO/Dean's Office, gathering and synthesizing data to inform leadership decision-making, coordinating documentation required for faculty funding and resource requests, and designing scalable administrative workflows that ensure transparency, accountability, and timely tracking of initiatives. The position requires strong analytical, project/program management, and stakeholder engagement skills to support a complex, multi-campus academic enterprise while advancing strategic priorities across education, research, and faculty operations.

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