Proposal Leadership and Execution

• Own the full proposal lifecycle from pre-RFP shaping and capture integration through final submission and post-submittal activities. You are the single point of accountability.
• Build and enforce proposal schedules, compliance matrices, annotated outlines, and volume-level deliverable plans across technical, management, past performance, and cost volumes.
• Enforce our Shipley-based proposal process adapted to client's size and operating tempo. Continuously improve the process based on lessons learned.
• Make authoritative decisions on content structure, resource allocation, and schedule adjustments when trade-offs are required. Escalate to leadership when necessary.

Content Development and Substantive Editing

• Develop administrative and management volume content from scratch, including executive summaries, management approaches, staffing and organizational plans, transition plans, quality assurance plans, and resumes.
• Perform substantive editing of technical content authored by engineers and SMEs to ensure clarity, compliance with Sections L/M, and alignment with win themes and discriminators.
• Ensure a consistent voice, compelling narrative arc, and clear discriminator emphasis across all volumes. Every section must read as if one sharp mind wrote it.
• Develop and refine proposal graphics concepts in coordination with graphic designers, ensuring visuals reinforce key messages and evaluation criteria.

Capture Integration and Pre-RFP Activities

• Collaborate with the President, BDE, and leads to identify, shape, and position client for upcoming opportunities.
• Lead Black Hat sessions, competitive analysis, and win strategy development. Translate competitive intelligence into actionable proposal messaging.
• Drive storyboarding and theme development sessions aligned to customer pain points, evaluation criteria, and client's competitive advantages.

Data Collection and SME Coordination

• Execute structured data calls with internal teams, on-site personnel, and subcontractor partners to gather technical, operational, and past performance inputs on schedule.
• Translate raw SME input into polished, customer-focused, evaluation-aligned proposal content. Do not wait for perfect inputs, extract what is needed and drive the content forward.
• Coordinate with teaming partners and subcontractors on content contributions, ensuring consistency with client's proposal standards and compliance requirements.

Past Performance and Proposal Library Management

• Maintain and continuously curate the client Proposal Library, including past performance write-ups, key personnel resumes, corporate qualifications, reusable boilerplate, and graphics.
• Ensure past performance citations are current, relevant, quantified, and mapped to specific solicitation requirements for each pursuit.
• Build a knowledge management discipline that accelerates proposal starts and reduces rework across pursuits.

Review Management (Color Team Reviews)

• Plan and execute Pink Team, Red Team, Gold Team, and Final Production reviews with structured agendas, evaluation criteria, and feedback mechanisms.
• Lead Red Team reviews as the process owner. Ensure reviewer feedback is captured, dispositioned, and incorporated with full traceability.
• Verify compliance, responsiveness, and scoring alignment prior to Gold Team and final production.

Production and Submission

• Oversee final formatting, graphics integration, page count compliance, and production quality for all submission volumes.
• Ensure full compliance with solicitation instructions (Sections L/M) and submission requirements across all applicable platforms (SAM.gov, PIEE, agency portals, email submissions).
• Manage final quality control checkpoints and submission logistics. No proposal ships without your sign-off.

Orals and Presentation Support

• Lead development of oral presentation materials, demonstration scripts, and executive briefing packages when required by solicitation.
• Coordinate rehearsals, coaching sessions, and messaging alignment with presenters and executive leadership.

• Minimum 10 years of federal proposal management experience in a government contracting environment, with demonstrated success managing and winning IT services proposals.
• Proven experience developing administrative and management volumes from scratch (executive summaries, management plans, staffing plans, transition approaches, QA plans).
• Expert-level writing, substantive editing, and document production skills. Ability to take rough SME input and produce polished, evaluation-ready content under pressure.
• Deep familiarity with FAR/DFARS-based procurements, evaluation structures, and federal acquisition processes.
• Demonstrated experience applying the Shipley Method or equivalent structured proposal development process.
• Proven ability to manage multiple concurrent proposals under tight deadlines with minimal supervision.
• Experience managing proposal efforts in at least two of the following IT domains: enterprise IT engineering and platform operations, cybersecurity engineering, cloud infrastructure or AI/ML.
• Strong leadership presence with the ability to direct cross-functional teams, hold contributors accountable, and make decisions under time pressure.
• Bachelor's degree required (Master's degree in English, Communications, Business, or a related field preferred).

• Experience supporting mid-size growth environments and understanding the unique dynamics of small business federal contracting.
• Direct experience supporting proposals for DoD agencies and Client components.
• Familiarity with compliance frameworks as they relate to proposal content: CMMC, NIST 800-53, NIST 800-171, FedRAMP, DoD 8140.
• Experience with AI/ML-related proposal content, including operational AI platforms, responsible AI frameworks, and emerging technologies such as Claude, ChatGPT, Gemini, etc.
• Working knowledge of GovWin, SAM.gov, FPDS, USA Spending, and other federal market intelligence tools.
• Experience with proposal collaboration and production tools (SharePoint, Microsoft 365, Teams, Adobe InDesign or Illustrator for graphics coordination).
• APMP certification (Practitioner or Professional) or equivalent.