Senior Proposal Specialist

Senior Proposal Specialist (RFP & Proposal Management)

Location
Grapevine, TX | Onsite (Hybrid potential after onboarding)

Compensation & Schedule
* $85,000 annually
* Full-Time
* Direct Hire (W2)

ROLE IMPACT:
This role drives revenue growth by leading the full lifecycle of Request for Proposal (RFP), Request for Information (RFI), and proposal development initiatives. The Senior Proposal Specialist ensures high-quality, compliant, and compelling submissions that clearly communicate value and differentiate the organization in competitive bidding environments. Success is defined by increased win rates, on-time submissions, and strong cross-functional coordination.

Job Description

* Lead end-to-end development and submission of RFPs, RFIs, and formal proposals
* Write, edit, and tailor persuasive, client-facing content aligned to each opportunity
* Partner with Sales, Marketing, and subject matter experts to gather inputs and refine messaging
* Maintain proposal libraries, templates, response databases, and reusable content assets
* Support sales enablement efforts, marketing collateral creation, and conference materials as needed

Minimum Qualifications
* Bachelor's degree in Marketing, Communications, Business, or related field
* 5-7+ years of experience in proposal development, RFP responses, or bid management
* Proven experience managing full proposal lifecycles in deadline-driven environments

Core Tools & Systems
* Microsoft Office Suite (Word, PowerPoint, Excel)
* Proposal management platforms (Loopio, RFPIO, Qvidian or similar)
* CRM systems (Salesforce or similar customer relationship management platforms)
* Content management systems and digital marketing tools
* AI-enabled writing and productivity tools

Preferred Skills
* Knowledge of SEO (Search Engine Optimization) and digital content strategy
* Experience in healthcare, insurance, or benefits-related industries
* Experience supporting conferences, events, or business development initiatives