Senior Purchasing Manager

Senior Purchasing Manager 
Full-time Support Staff
Dickson Center

Hybrid Option: Yes 

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students. Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success. Your future starts here - join us today!

The Senior Purchasing Manager reports directly to the Assistant Vice President of Finance and has the authority to make procurement decisions on behalf of the college, negotiate with suppliers, develop and implement procurement strategies to ensure cost-effective purchasing, determine the best procurement processes, is responsible for managing all aspects of the college's procurement process and to mitigate risk to the college through established procedures, possessing a comprehensive knowledge of college procedures, state and federal procurement laws, procurement best practices and the analysis of procurement data. This position will collaborate and communicate with all employees including the Board of Trustees, senior administration, deans, and faculty and support staff in a professional and confidential manner, holding to the highest standard of integrity.

Leadership & Administration

The Purchasing Manager provides strategic leadership and direct supervision to the Senior Administrative Coordinator Purchasing and Mail Room Staff, offering guidance on complex tasks while managing and supporting this position in the performance of daily purchasing functions, administrative workflows, and execution of departmental goals.

Develop and maintain college business expense and travel procedures, forms and manage communication and training of procedures to all college personnel. Review and approve business expense and travel reimbursement. Ensure compliance in all areas of college travel with federal, state and local laws including those specific to community college and local government travel.

Determine procurement strategies and procedures, and develop new cost saving strategies for the college.

Manage purchasing budget and track procurement expenses to stay within budget

Manage and prepare procurement recommendations for purchases requiring Board of Trustee approval.

Manage the college mail systems and postage account.

Procurement & Sourcing

Provide direction, decision making and manage all aspects of the purchase order process including approval or rejection of requisitions for compliance with college purchasing procedures, state and federal compliance, account classification and budget validation.

Collaborate with internal stakeholders to understand procurement needs.

Develop and maintain college purchasing procedures and software, and manage communication and training of procedures to all college personnel.

Serve as a resource for the college to review and edit contracts and agreements for terms and conditions. Research best purchasing practices through cooperative purchasing agreements, including those from the State of Illinois Department of Central Management services.

Manage all aspects of the Bid/RFP/RFQ processes. Develop specifications, set dates, conduct all Bid/RFP openings, prepare summary reports and maintain central files. Serve as a resource for the college to review and edit contracts and agreements for terms and conditions.

Compliance & Policy

Manage all aspects of the college's Business Enterprise Program (BEP) to ensure compliance with Illinois law and board resolution. Act as liaison to the Council of Equity and Inclusion

File an annual expenditure and service catego