Senior Secretary

Posting Details

Posting Details

Logo Institution South Dakota State University Working Title Senior Secretary Posting Number CSA02827P Department SDSU-Civil & Environmental Engineering Physical Location of Position (City) Brookings Posting Text

South Dakota State University's Department of Civil and Environmental Engineering is seeking a dependable and detail-oriented Senior Secretary to provide administrative support for the department head, faculty, staff, and students. This position helps keep daily operations running smoothly by assisting with scheduling, record keeping, communications, and event coordination. The ideal candidate will be organized, approachable, and able to manage a variety of tasks in a busy academic environment.

The Department of Civil and Environmental Engineering is one of six departments in the Jerome J. Lohr College of Engineering, serving over 500 undergraduate and graduate students. Located in historic Crothers Engineering Hall, the department offers B.S., M.S., and Ph.D. degree programs in mechanical engineering, B.S. degree program in healthcare systems engineering, and minor programs in aerospace engineering, biomedical engineering, and sustainable energy system.

This position is located in Brookings, South Dakota.

Must be authorized to work in the U.S. Sponsorship is not available for this position.

Job Responsibilities:

• Coordinate schedules and help maintain accurate departmental records and databases.
• Oversee purchasing, invoices, and office supply orders to keep daily operations running smoothly.
• Assist department leadership with departmental budget planning, monitoring, and management.
• Provide friendly, reliable administrative support to faculty, staff, and students.
• Day-to-day administrative functions helping to ensure compliance with department, college and university policies and procedures.
• Help plan and organize departmental meetings, events, and student visits.
• Support position searches by coordinating materials and communication.
• Maintain up-to-date website content and assist with departmental communications.
• Arrange travel and logistics for faculty, guests, and departmental visitors.

Benefits: SDState offers a wide range of excellent benefits including medical, dental, and flexible benefits, retirement plans, compensation packages, paid holidays, and vacation leave. We offer a generous retirement plan that includes 6% matching, 10 hours of annual leave each month, 9.34 hours of sick leave each month, and eleven paid holidays. Employees also have access to internal and state-sponsored training as well as reduced tuition for state-supported courses at all State of South Dakota academic institutions. Relocation benefits are available per university's guidelines.

Knowledge, Skills & Abilities:

Knowledge of:

• General office practices and procedures.
• Basic budgeting, accounting, and purchasing processes.
• Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Business English, including grammar, spelling, and punctuation.
• Modern office equipment and software applications.

Skill & Ability to:

• Manage multiple priorities with the ability to prioritize work to meet competing deadlines.
• Work both independently and as part of a team
• Follow program guidelines and office procedures accurately.
• Keep records and files updated and accurate while maintaining confidentiality
• Communicate clearly and professionally in person, by phone, and in writing.
• Work effectively with faculty, staff, students, and visitors.
• Pay close attention to detail and complete tasks with accuracy through organization and problem solving

Application Procedures: SDState accepts applications through an on-line employment site. To apply, visit: https://yourfuture.sdbor.edu, search by the position title, view the job announcement, and click on "apply for this job." This system will guide you through the electronic application form. This employment site will also require the attachment of a cover letter, which should specifically address how the candidate meets the qualifications as outlined in the advertisement, resume, and a reference page with the contact information for three professional references. Email applications will not be accepted.

Any offer of employment is contingent on the university's verification of credentials and other information required by law and/or university policies, including but not limited to, successful completion of a criminal background check. SDState is a tobacco free environment. It is the policy of the University to maintain a drug-free environment and to thereby establish, promote, and maintain a safe and healthy working and learning environment for employees and students. This position is subject to South Dakota State University's Drug and Alcohol Testing Policy 4:14.

Posting Date 09/15/2026 Closing Date 10/06/2026 Open Until Filled No First Consideration Date Advertised Salary starting at $19.27, depending upon qualifications, plus benefits Duration of the Term 12 months If Other, describe duration Appointment Percent 100 Work Hours

8:00 AM - 5:00 PM

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires No Requirement If other, please indicate Department Description and Cultural Expectations

SDState is the state's largest, most comprehensive university with over $94 million annual research expenditures, more than 200 academic programs and an enrollment of approximately 12,000 students. The university is part of a dynamic community for families, students, young professionals, and retirees, which offers an abundance of attractions and activities.

Equal Employment Opportunity Statement

South Dakota State University promotes access to and opportunities for all to receive the benefit of and participate in education, research, and service and is especially interested in candidates that can contribute to this land-grant access mission. SDSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and SDSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing HR@sdstate.edu. Individuals with concerns regarding discrimination should contact: Equal Opportunity Officer/Title IX Coordinator, Human Resources, Morrill Hall 100, SDSU, Brookings, SD 57007. Phone: (605) 688-4128.

Contact Information

For additional information regarding this position or questions about the online application process, please contact Human Resources at 605-688-4128.

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Pace-average, Perform calculations, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Bending, Stooping, Twisting, Carrying, Climbing Stairs, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Lifting Above Waist, Lifting Below Waist, Lifting light, Repetitive Motion, Sitting for sustained periods of time, Use Both Hands, Walking, Wrist Movement (twisting or rotating) Describe any of the conditions selected

Fine Finger Manipulation - basic keyboarding and computer skills

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Color Vision, Depth Perception, Distant Vision, Hearing, Near Vision, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Chemical Hazards, Exposure to Dust, Exposure to Noise Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Where did you hear about this position?
• LinkedIn
• SDBOR Employment Site
• South Dakota Department of Labor
• Employee Referral
• Department Announcement / Inside State
• Handshake
• Job Board (Indeed, Monster, ZipRecruiter) - Please specify
• Industry Conference
• Search Engine - Please specify
• Employment Agency - Please specify
• Newspaper - Please specify
• HigherEdJobs.com
• Chronicle of Higher Education
• Social Media (Facebook, Instagram, LinkedIn) - Please specify
• Radio - Please specify
• APLU
• List Servs - Please specify
• Alumni
• Other - Please specify

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume
• Reference List

Optional Documents