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Senior Secretary

South Dakota State Government

Pierre, SD

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JOB DETAILS
SALARY
$18.80–$23.49 Per Hour
SKILLS
Accounting Software, Administrative Skills, Adobe Product Family, Bookkeeping, Calendar Management, Computer Systems, Conferences, Customer Relations, Customer Support/Service, Data Entry, Data Processing, English Language, Establish Priorities, Executive Assistant Skills , Financial Services, Fishing, Hunting, Licensing, Mail Processing, Mathematics, Meeting Minutes, Microsoft Access Database, Microsoft Excel, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Plan Meetings, Point of Sale (POS) Systems, Regulations, Systems Maintenance, Telephone Skills, Time Management, Travel Planning, Willing to Travel
LOCATION
Pierre, SD
POSTED
4 days ago
PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID: 36109
Agency: Game Fish & Parks
Location:Pierre, SDSalary: $18.80-$23.49/hr, depending on qualifications
Pay Grade: F
Closing Date: 06/01/2026

This is a full-time position (30 hours per week/Monday-Friday) located in the Game, Fish and Parks administrative office in Pierre.

The Senior Secretary will serve as the primary assistant to the Director and Deputy Director of the Wildlife Division, as well as provide assistance and clerical work for other department managers as needed or directed.

The incumbent will provide clerical/secretarial support including tasks such as establishing and maintaining filing systems and databases, gathering and providing information, directing incoming phone calls and assisting with walk in customers, answering calls from the public and providing answers to licensing/hunting/fishing regulations and seasons, processing incoming and outgoing mail, preparing and processing vouchers, registering staff for conferences and making travel arrangements, scheduling meetings and occasionally taking minutes.

The position will also assist with statewide programs by providing administrative assistance to managers across the state with financial services and tracking and coordinating various permits.

This Sr. Secretary position will likely assist with monthly Game, Fish and Parks Commission meetings that will require interacting with Commissioners, staff, and the public. Ten monthly Commission meetings are held each year with about half held around the state which would require traveling and overnight stays; remaining monthly Commission meetings are held in Pierre.

Operating modern office equipment and computer systems. To successfully perform these duties the incumbent will be required to become familiar with the department point of sale system (Go Outdoors) and electronic filing procedures.

The Ideal Candidate Will Have:
The ability to successfully plan and organize work activities, adjust to multiple demands, and prioritize tasks to complete assignments and meet schedules and deadlines. Self-motivation and the ability to work independently as well as cooperatively.

Knowledge of:
  • modern office equipment, practices and procedures;
  • Microsoft Word, Excel, Outlook and Access and Adobe;
  • bookkeeping methods;
  • Business English including grammar, spelling and punctuation; and
  • State of South Dakota accounting system and coding (preferred but not required).

Skill to:
  • type and enter data accurately;
  • add, subtract, multiple and divide mathematical figures; and
  • operate standard office equipment.

Ability to:
  • establish and maintain effective working relationships with customers and office team members;
  • organize and coordinate a variety of processes and data;
  • obtain and provide information by phone in a clear and courteous manner and take messages;
  • navigate and help customers navigate the website and point of sale system; and
  • organize and coordinate activities and travel.

Additional Requirements:To be considered, please attach your resume.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=434
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources and Administration
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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About the Company

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South Dakota State Government

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