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Senior Secretary

South Dakota State Government

Rapid City, SD

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JOB DETAILS
SALARY
$18.80–$21.14 Per Hour
SKILLS
Administrative Skills, Analysis Skills, Communication Skills, Computer Skills, Computer Systems, Customer Relations, Customer Support/Service, Data Collection, Data Entry, Dental Insurance, Employee Assistance Plan, English Language, Establish Priorities, Event Management, Health Insurance, Mail Processing, Microsoft Office, Office Equipment, Operations Processes, Organizational Skills, Procedure Development, Procedure Implementation, Sales Tax, System Operations, Tax Returns, Team Player, Telephone Skills, User Documentation, Vision Plan
LOCATION
Rapid City, SD
POSTED
15 days ago
Job ID: 35755
Agency: Department of Revenue - Business Tax Division
Location:Rapid City, SDSalary: $18.80-$21.14/hr, depending on qualifications
Pay Grade: F
Closing Date: 05/18/2026

The Senior Secretary performs professional and secretarial functions or high-level clerical support functions, which may be characterized by freedom to establish and implement procedures relative to assigned duties; flexibility and latitude in adapting practical approaches to systems, operations, and processes that are established and defined. Examples include studying information on the nature of the problems in relation to needs, pre-established guidelines, and approved parameters to determine practical solutions to problems or discrepancies, updating agreements and plans, and creating exceptions or alternatives; and serving as a resource or guide by advising others on how to use processes within the system. Work assignments require independent judgment and analysis. The following attributes or skills would be helpful but not a requirement:
  • greeting customers
  • answering and routing phone calls
  • establishing and maintaining computerized and/or manual files
  • receipting money
  • data entry
  • imaging documents
  • assisting walk-in customers with completing applications
  • processing incoming and outgoing mail
  • making changes to taxpayer accounts based upon information received from taxpayers and from tax program staff; and
  • answering inquiries from taxpayers regarding tax obligations.

In addition to the above job duties this position will also be the lead contact for sales tax collections for special events which include explaining which taxes apply, working with event coordinators to distribute tax returns, gather vendor lists and perform follow-up collections when needed along with being assigned special projects where they will need to make decisions and work independently.

What we offer to you beyond the paycheck:
  • Health Insurance ($0 employee-only premium option)
  • Well-Being Program
  • Employee Assistance Program
  • Dental Insurance
  • Vision Insurance
  • Health Savings Account
  • Basic Life Insurance Coverage (free to employees)
  • Membership in the South Dakota Retirement System
  • Vacation Leave (15 paid vacation days per year)
  • Sick Leave (14 paid sick days)
  • Paid Family Leave (40 hours per week for twelve weeks for birth or adoption of a child)
  • Military Leave (15 paid days per calendar year)
  • 11 Paid Holidays
  • Longevity Pay
  • Semimonthly Pay Periods

This is a full-time position with the Department of Revenue - Business Tax Division. For more information on the Department of Revenue - Business Tax Division, please visit https://dor.sd.gov/businesses/taxes/ .

The Ideal Candidate Will Have:

Excellent communication skills, customer service, teamwork, organization, and computer skills. Must be able to handle possible stressful situations and switch quickly from one task to another. Self-motivation and the ability to work independently are also important in this position.

Knowledge of:
  • Business English including grammar, spelling, and punctuation
  • modern office equipment, practices, and procedures; and
  • Microsoft Office Suite.

Ability to:
  • communicate information clearly and accurately;
  • prioritize work, maintain confidentiality, and work with diverse individuals;
  • establish and maintain effective working relationships with customers and office team members;
  • accomplish assigned professional tasks;
  • organize and coordinate activities;
  • research and compile data;
  • exercise tact, patience, and discretion in communicating and dealing with persons of varying backgrounds and temperament;
  • operate a variety of office equipment;
  • enter or retrieve data from computer systems; and
  • make logical decisions to help customers.

This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC: If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered.

The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire.

The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online: https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=3XJ
You must apply online, emailed resumes or submissions will not be accepted.
South Dakota Bureau of Human Resources
Telephone: 605.773.3148 Email: careers@state.sd.us
http://bhr.sd.gov/workforus
"An Equal Opportunity Employer"

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About the Company

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South Dakota State Government

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