Senior Secretary

Senior Secretary

Salary

$4,497.31 - $6,142.07 Monthly

Location

Natividad Medical Center 1441 Constitution Blvd. Salinas, CA

Job Type

Regular Full-Time

Job Number

26/80A32/07SS

Department

Natividad Medical Center

Division

Quality Assurance

Opening Date

07/09/2026

• Description
• Benefits
• Questions

Position Description

Priority Screening - 6/24/2026 at 11:59pm Application materials received after this date will be reviewed in an ongoing basis until position is filled. Please allow up to (2) two weeks for processing of application materials. (Postmarks and faxes not accepted.)The eligible list established from this recruitment may be used to fill future temporary and permanent positions as vacancies arise .Exam # 26/80A32/07SS

Natividad is currently seeking a full-time permanent Senior Secretary in the Quality Assurance Department. This incumbent will provide professional support to the Hospital Quality Administrator and the department. Under direction, they will perform complex clerical and secretarial work tasks.

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses and awards veterans' preference points for this recruitment. To learn more about the eligibility requirements and the process, be sure to read the Hiring Preference for Veterans and Eligible Military Spouses section located towards the end of this job flier.

Examples of Duties

SIGNIFICANT RESPONSIBILITIES OF THE POSITION

• Types, formats and proofs letters, reports, statistical data, forms and other finished copy from rough drafts, margin notes, general instructions or transcription notes; examines grammatical construction, punctuation, spelling, verb tense, contextual meaning, layout, and format.
• Independently composes letters and memos for supervisors signature; answers routine requests for information.
• Screens mail, visitors and callers; determines their needs, establishes priority, and routes same to appropriate staff or supervisor for attention; may maintain a tracking system to ensure follow-up.
• Gathers, organizes, and tabulates a wide variety of specialized information for supervisors use in completing reports, special projects, etc.
• Performs a variety of minor administrative functions relating to maintenance and compilation of budgetary expenditures and related information, maintenance and processing of various records, and maintenance of statistical department history, payroll, and miscellaneous control records.
• May be independently responsible for the completion of routine incidental administrative support processes such as payroll, purchasing, accounts payable, inventory, grant monitoring, etc, when such processes are not a significant agency activity.
• Sets up, organizes and maintains active and archive manual and/or automated filing and retrieval systems according to managerial requests, functional use or administrative guidelines.
• Assists supervisor in managing their time by maintaining appointment calendars, arranging meetings and travel itineraries.
• Prepares and assembles agendas and meeting packets and board resolutions; may perform other duties in support of various County commissions or committees.
• Takes notes, dictation, or uses electronic media to record and transcribe correspondence, meeting records or reports containing specialized technical terminology.
• May maintain specialized data bases on computers.
• May coordinate the distribution of work for a small number of clerical employees, write clerical procedures, and train and assign work to clerical staff.

Examples of Experience/Education/Training

MINIMUM QUALIFICATIONS

Thorough Knowledge:

• Clerical work procedures and office routines associated with general secretarial responsibilities
• English grammar, punctuation, spelling, and verb tenses
• Formats for business letters, correspondence, and reports
• Alpha/numeric filing methods including indexing and cross-referencing.

Working Knowledge of:

• Microsoft Word, Excel, Powerpoint and Outlook

Some Knowledge of:

• Basic bookkeeping and recordkeeping methods.

Skill and Ability to:

• Type a minimum of 50 words per minute
• Operate a variety of office equipment such as typewriters, audio recording devices, and calculators
• Operate an IBM compatible personal computer
• Some positions may require verbatim transcription skills
• Ability to select, understand and apply regulations, rules, procedures, office routine and work practices

to a variety of clerical support and minor administrative work functions

• Select, compile and summarize information
• Independently initiate, prioritize and perform or solve work problems related to deviations in work

assigned to meet fixed or fluctuating deadlines and achieve work objectives

• Coordinate the assembly and submittal of large quantities of information from multiple sources
• Read and understand the English language
• Compute basic math problems
• Orally communicate in person and on the telephone
• Follow oral and written directions
• Establish and maintain cooperative working relationships with those contacted through the course of
• Take and transcribe notes or minutes of meetings

work

The knowledge, skills and abilities listed above may be acquired through various types of experience, education or training, typically:

Experience

Four years of progressively responsible clerical/secretarial experience equivalent to the levels of Office Assistant III and Principal Office Assistant in Monterey County;

OR

One year of journey level secretarial experience equivalent to the class of Secretary in Monterey County.

Additional Information

CONDITIONS OF EMPLOYMENT

• Natividad requires that all incumbents pass a pre-employment physical/medical assessment.

• Natividad will conduct a thorough background and reference check process which includes a Department of Justice fingerprint check.

• Employees who drive on County business to carry out job related duties must possess a valid CA Driver License for the class vehicle driven and clean driving record.

• Employees must have and show their original Social Security Card and a valid CA Driver License or CA State ID prior to the first day of work.

• Incumbents may be required to work all shifts, including weekends and holidays;

• Incumbents may be required to work with potentially hazardous and infectious substances.

• REQUIRED APPLICATION MATERIALS AND SCREENING PROCESS

APPLICATION SUBMISSION: A completed Monterey County Application may be obtained from and submitted to the Natividad Human Resources Office, 1441 Constitution Blvd., Bldg. 300, Salinas, CA. 93906, or On-line applications may be submitted at www.natividad.com; resume and license and/or certifications (if applicable) may be attached to your online application or emailed separately to: AscensionIL@natividad.com. Resumes will be accepted in addition to, but not in lieu of the required application materials. For more information or to obtain regular paper application materials please contact the Natividad HR, 1441 Constitution Blvd.,(831) 783-2700, M - F, 7:30 a.m.- 5:00p.m.

• QUALIFICATIONS APPRAISAL: All licenses/certificates will be verified via primary source. Completed application materials will be competitively evaluated. Please note: The initial screening for this position uses ONLY the applicants answers to the Supplemental Questions. Screeners (who are Subject Matter Experts) are not given the application and/or resumes at this point in the process. Therefore, your answers to the Supplemental Questions are critical. The best-qualified applicants will be invited to participate further in the process.
• QUALIFICATIONS ASSESSMENT: To further assess applicants possession of required qualifications, this process may include an oral examination, pre-exam exercise, performance exam, or physical ability exam.
• ELIGIBLE LIST: Applicants successful in the Qualifications Assessment process will be placed on an eligible list for possible final selection interview. This eligible list will be used to fill current and future vacancies.

HIRING PREFERENCE FOR VETERANS AND ELIGIBLE MILITARY SPOUSES

The County of Monterey is committed to honoring the service and sacrifice of veterans and eligible military spouses (i.e., surviving spouses of veterans, spouses of totally disabled veterans, and spouses of active-duty service members) and awards veterans' preference points for this recruitment. To obtain a Veterans and Eligible Military Spouse Preference Application, please visit the Human Resources website or click on the following link: Click Here to View the Veterans and Eligible Military Spouse Preference Application

To apply for veterans' preference points, veterans or eligible military spouses must complete and email a Veterans and Eligible Military Spouse Preference Application with supporting documentation of their eligibility by the final filing deadline to: VeteransPreferencePoints@countyofmonterey.gov

SPECIAL NOTES

• If you believe you possess a disability that would require test accommodation, please contact the Personnel Analyst for Natividad at (831) 783-2711.
• Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the United States.
• If you are hired into this classification in a temporary position, your salary will be hourly and you will not be eligible for benefits.

http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/benefits/benefit-summary-sheet

01

INSTRUCTIONS: Responses to the Supplemental Questions below must be submitted with your application materials. Invitations to participate in the Qualifications Examination

• I have read and understand the instructions to the supplemental questions.

02

LICENSES/CERTIFICATIONS: I understand that the position for which I am applying to MAY require that I possess specific licenses and/or certifications to be considered eligible and/or I will be required to obtain them within a specified timeframe should I be offered a position through the selection process. Additionally, I understand that it is my responsibility to provide the required license and/or certification(s) within the required timeframes. Failure to do this may result in 1) delayed start 2) withdrawal of job offer 3) notice of ineligibility and/or 4) termination from employment.

• I have read and understand the details & responsibilities regarding licenses and certifications.

03

Describe your education, training or experience as it relates to the position of Senior Secretary. Please also provide details demonstrating your ability to manage complex clerical duties including but not limited to scheduling, coordination and preparation of committees, conferences and/or meetings, report preparation, written correspondence and/or project management. (Include in your response, your role, the type of facility where you worked, and duration)

04

Select the statement below that best describes your HOSPITAL experience. (This question may be used for filtering purposes only)

• No interest in this Hospital
• Willing to learn
• 1-3 years experience
• More than 3 years experience

Required Question

Employer County of Monterey

Department Natividad Medical Center Address 1441 Constitution Blvd.

Salinas, California, 93906

Website www.natividad.com