Senior Staff Accountant

What We Are Looking For:You are known for your exceptional accuracy and commitment to getting the details right every time.Efficiency is your hallmark. You implement processes that balance speed with quality and precision.Time management is your superpower. You prioritize tasks and manage deadlines to keep everything moving forward with clarity and reliabilityPosition SummaryMilwaukee Repertory Theater is seeking a detail-oriented and systems-minded Sr Staff Accountant. The ideal candidate will combine strong attention to detail with strategic thinking, excel at problem-solving and process improvement, and thrive as a versatile team player in a fast-paced arts environment. This role offers significant growth opportunities for an accounting professional passionate about supporting the theater's mission while building efficient systems and communicating effectively across all departments.RequirementsAccounts Payable and Vendor ManagementCore OperationsProcess invoices, code entries, and maintain vendor records with accuracyCoordinate with various departments to ensure invoices are processed accurately and posted correctly to the general ledgerPrepare ad hoc payments (checks, wires)Reconcile vendor statements and investigate discrepanciesEnsure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding, accruals, and liability trackingCredit Card Program ManagementAdminister the company credit card system, including cardholder setup and policy enforcementMonitor credit card transactions for policy compliance and appropriate business useManage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and codedEnsure credit card transactions are accurately recorded in the accounting system with proper documentation and GL codingAddress policy violations and work with cardholders to resolve missing receipts or documentation1099 Contractor and Contract AdministrationMaintain contractor and agent contracts, understand contract terms and structure paymentsSet up vendors in system with correct payment structuresManage 1099 year-end reporting and reconciliationOrganize and maintain contract filing systemIdentify multi-year contracts for audit purposesFlag upcoming contract renewals or expirationsOperations AccountingBank and Cash ManagementMonitor bank account daily for fraud alerts and depositsPerform bank reconciliation (Controller reviews for internal controls)Deposit checks to the bank as neededSales TaxFile sales tax returns on scheduleProcess sales tax paymentsReconcile sales tax to GLInsurance and AdministrativeOrganize and track commercial insurance policies and renewalsCollect and maintain current driver's licenses from employeesProvide updated driver's license list to insurance agentsServe as point of contact for insurance-related questions and changesRoyalty PaymentsCalculate royalty payments based on show activity and contract termsProcess royalty payments through APEnsure payments are recorded correctly in GLTrack and reconcile royalty accrualsMonth-End Close and Financial ReportingClose and ReportingSupport month-end, quarter-end, and year-end close processes, including preparation and review of journal entriesPerform general ledger account reconciliations and resolve discrepancies in a timely mannerReview monthly balance sheet and income statement for accuracy; support preparation of financial reporting packagesAdditional ResponsibilitiesSupport management with ad-hoc financial analysis and special projectsCollaborate with department heads on budget planning and financial planningSupport grant reporting and compliance requirementsServe as backup coverage for various team members during planned leaves and absencesPrepare audit schedules and respond to auditor requests during financial and compliance auditsIdentify and implement opportunities for process improvements and workflow efficiencies within the finance functionRequirements of the PositionExperience & EducationBachelor's degree, in Accounting, Finance, or related field3-5 years of direct accounting experience, preferably in nonprofit or arts organizationCPA or CPA-track preferredTechnical SkillsProficiency in any type of accounting software (Milwaukee Rep uses Abila MIP)Experience with AP systems and software is essential (Milwaukee Rep uses Bill.com)Strong understanding of balance sheet reconciliation processesFamiliarity with nonprofit accounting principles and fund accounting preferredStrong proficiency in Microsoft Excel, including pivot tables and data analysisCore CompetenciesExceptional attention to detail with ability to maintain accuracy under tight deadlinesStrong analytical and problem-solving abilitiesSystems thinking with drive to improve processes and build efficiencySelf-motivated with ability to work independently and manage prioritiesExcellent interpersonal skills and ability to collaborate across departmentsStrong written and verbal communication skills to explain financial information clearly to non-finance stakeholdersCuriosity and eagerness to learn all aspects of theater financial operationsFlexibility and adaptability to take on diverse responsibilities and provide backup supportProactive problem-solver with a continuous improvement and process efficiency mindsetWhat We OfferCollaborative, creative work environment with passionate colleaguesCompetitive salary and comprehensive benefits packageProfessional development opportunitiesOpportunity to contribute to a thriving arts organization making significant community impactPhysical DemandsThis role includes working at a computer for several hours daily, maintaining prolonged static postures, performing repetitive hand and wrist movements, sustaining visual focus on screens, and enduring extended periods of sitting. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Milwaukee Repertory Theater is committed to creating a culturally diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or veteran status. Additionally, any physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.#J-18808-Ljbffr