Senior Staff Assistant

SUNY Buffalo State University

Buffalo, NY

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JOB DETAILS

SALARY

$57,151–$70,000 Per Year

SKILLS

Analysis Skills, Budget Management, Budgeting, Business Operations, Communication Skills, Contract Management, Contract Processing, Cost Control, Diversity, Executive Assistant Skills , Expense Tracking, Facilities Management, Facilities Planning, Financial Analysis, Financial Reporting, Leadership, Lift/Move 50 Pounds, Materials Management, Multitasking, Negotiation Skills, Operational Strategy, Operational Support, Operations Management, Organizational Skills, People Management, Problem Solving Skills, Process Management, Procurement Management, Procurement Planning, Purchasing/Procurement, Regulatory Requirements, Scholarship, Supplier Relationship Management (SRM), Team Lead/Manager, Team Player, Time Management, Training/Teaching, Trend Analysis, Vendor/Supplier Management, Vendor/Supplier Relations

LOCATION

Buffalo, NY

POSTED

Today

Posting Details

Position Information

About Buffalo State

Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Faculty/Professional
Professional

Department
Facilities Office

Local Title
Manager of Facilities Business Operations

Budget Title
Senior Staff Assistant

Rank
SL-3

Line Number
21778

Salary Range
$57,151 - $70,000

FTE
Full-Time

Negotiating Unit
UUP

FLSA
Exempt

Department Website

Brief Job Description

Internal applications will be given priority consideration for the position of Manager of Facilities Business Operations.

This position supports the AVP for Facilities & Planning by overseeing procurement activities, contract management, and departmental financial analysis. It manages purchasing for materials and service contracts, tracks spending, and identifies opportunities for cost savings and operational efficiencies. The role also provides supervisory oversight for key operational areas, ensuring that procurement decisions align with departmental needs and budget priorities.

Required Qualifications

Bachelor's degree in a related field or equivalent combination of education and experience
Experience in procurement, purchasing, or contract management
Experience with financial analysis, budgeting, or expense monitoring
Experience working in facilities, operations, or related service environments
Demonstrated ability to work collaboratively across departments and manage vendor relationships
Supervisory or team lead experience
Physical ability to sit or stand for extended periods of time, capable of lifting 50 pounds, able to work in varied indoor and outdoor environments
Strong knowledge of procurement processes, contract management, and vendor negotiations
Ability to analyze financial data, monitor spending trends, and identify cost saving opportunities
Proficiency in budget tracking, financial reporting, and preparing analysis for leadership
Understanding of facilities operations to support informed purchasing and contract decisions
Effective communication and cross departmental coordination skills; able to convey technical and non-technical information
Strong organizational, problem solving, and supervisory abilities
Ability to manage multiple priorities, meet deadlines and timelines
Establish and maintain cooperative working relationships with others
Be adaptable and comfortable working in a traditionally hands on, field focused environment where communication styles may be direct

Preferred Qualifications

Anticipated Date of Hire
06/29/2026

Priority Review Date
05/26/2026

Application Deadline Date

Open Until Filled
Yes

Special Instructions to Applicant

Contact Person

Kaitlin Burns

Contact Email
burnskm@buffalostatte.edu

Contact Fax

Quick Link for Direct Access to Posting

Equal Employment Opportunity/Affirmative Action Employer

Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, (716) 878-6210. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at warnesje@buffalostate.edu or call (716) 878-4822.

Background Investigation Statement

All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at

Clery Statement

Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at (716) 878-6333.

New York State Executive Order 161

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov. Further restrictions on using salary information in the hiring process appear in Labor Law §194-a.

About the Company

SUNY Buffalo State University

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